SPECIAL CITY COUNCIL MEETING MINUTES
COUNCIL CHAMBERS, CITY HALL
1000 CITY CENTER CIRCLE, PORT ORANGE
AUGUST 13, 2013
THE SPECIAL MEETING of the City of Port Orange City Council was called to order by Mayor Allen Green at 5:30 p.m.
Pledge of Allegiance
Roll Call:††††††††††††††††††† Present:†††††††††††††††††††† Councilman Bob Ford
††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Councilman Drew Bastian
Councilman Dennis Kennedy
††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Vice Mayor Donald Burnette
††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Mayor Allen Green
††††††††††††††††††††††††††††††††††† Also Present:††††††††††† Gregory A. Kisela, City Manager
††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Margaret T. Roberts, City Attorney
††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Robin Fenwick, City Clerk
4. FY 2013 Community Development Block Grant (CDBG) Annual Action Plan (Third Year)
Donna Steinebach, Assistant to the City Manager, provided details of the action plan for the Community Development Block Grant. The City is expected to receive $288,308 for FY 2013. Staff recommends approving the White Acres Public Infrastructure/Sanitary Sewer upgrades and authorizing Staff to submit the plan to the U.S. Department of Housing and urban Development.
Councilman Ford agrees with the project.
Vice Mayor Burnette asked how the funds compare to previous years. Ms. Steinebach advised that the allotment continues to decline. Discussion was held regarding the planning and administration costs. White Acres area is located on the West side of Spruce Creek Road including Gladdis, Newton, and Renner Roads. †Vice Mayor Burnette asked if this is seed money. Ms. Steinebach advised yes, it is the initial environmental assessment, feasibility analysis and if funds are leftover, preliminary engineering and design. Itís been 20 years since any improvements in this area.
Mayor Green believes there have been some improvements in this area. †
Mayor Green, Councilmen Bastian and Kennedy all agree with the project.††††
There were no public comments.
Motion to move forward was made by Vice Mayor Burnette, and Seconded by Councilman Bastian.
Ben Talluto, citizen, objects to the funds going to administrative costs and studies. Ms. Steinebach provided details of CDBG funds being used on projects for sidewalks in older neighborhoods on the east side of the city.
Ted Noftall, citizen, asked how much will be used on the actual project versus administration costs. Ms. Steinebach advised that the grant requirements can include 20% on planning and administrative costs. The remaining can go towards the project, which include studies. This will allow the City to begin a first phase.
Mayor Green asked if the money must be spent in this fiscal year or if it can be held year after year. Ms. Steinebach advised there is some allowance for accumulating funds year after year; however, there are certain criteria to be met. Mr. Noftall agrees with Mr. Talluto that the money should be spent on actual projects rather than more studies.
Corey Berman, citizen, asked how many people are not hooked up to City sewer. Mr. Kisela said approximately 50%. Mr. Berman asked what the fees are to hook up to the City sewer. He suggests hooking them up to sewer. Mr. Kisela said the pipes are not there.
Motion carried unanimously by roll call vote.
Mayor Green would like an evaluation that it is a doable project otherwise he would like the monies redirected to another project.†
5. Disposal of Two Surplus Fire Trucks at Auction
Mr. Kisela advised that these trucks may exceed $25,000 at the auction which would require Council consideration.
Council supports the sale of the vehicles through auction.
Motion to approve the disposal of two surplus fire trucks at auction on Wednesday, August 14, 2013 was made by Vice Mayor Burnette, and Seconded by Councilman Kennedy. Motion carried unanimously by voice vote.
6. Approve donating City surplus equipment to Spruce Creek High School and to waive the Cityís surplus/auction procedures
Mr. Kisela provided details of the request.
Councilmen Bastian and Kennedy agree with supporting the school.
Vice Mayor Burnette asked if there is a value of the ATV mule. Mr. Kisela believes itís worth maybe $1,000.
Mark Tweedy, Director of Sports Medicine at Spruce Creek High School, advised that the school will use the vehicle to safely transport injured students off the field. It will save them a lot of time.
Motion to find that donating the ATV mule is in the Cityís best interest and to approve the donation was made by Vice Mayor Burnette, and Seconded by Councilman Kennedy. Motion carried unanimously by voice vote.
Mr. Tweedy thanked the City for all of their support of the school.
7. Second Amendment to the Public Improvements Agreement for the Altamira & Dunlawton-Yorktowne Properties (Altamira)
Mark Watts, Attorney with Cobb, Cole, provided background and details of the Second Amendment to the Public Improvements Agreement.
Mayor Green believes the 15 days regarding the mast arm can be accelerated and compress the schedule.
Newton White, citizen, expressed concerns regarding the light at Taylor Branch Road and Dunlawton and the traffic issues west of I-95.
Mr. Berman would like to see the changes in intersections wait until Labor Day. He expressed concerns regarding the school traffic.
Mr. Tweedy discussed the traffic changes and the discussion held recently with City, County engineers, Police traffic officers. He doesnít believe the changes will have a negative effect.
Motion to approve was made by Vice Mayor Burnette, and Seconded by Councilman Kennedy. Motion carried unanimously by roll call vote.††
Park resolution at Harbor Oaks
Mr. Kisela asked if Council consensus is to agree with the resolution to move the fence to allow more parking.
Councilman Ford agrees with the compromise.
Vice Mayor Burnette is happy to see the neighborhood reach a solution.
Councilman Bastian and Kennedy agree with the solution.††
ADJOURNMENT: 6:17 p.m.
††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Mayor Allen Green
Robin L. Fenwick, City Clerk