JOINT MEETING OF THE PORT ORANGE CITY COUNCIL

AND AUDITING SERVICES SELECTION COMMITTEE

MEETING MINUTES

COUNCIL CHAMBERS CITY HALL

1000 CITY CENTER CIRCLE

MARCH 12, 2013

 

THE FORENSIC AUDITING SELECTION COMMITTEE MEETING of the City of Port Orange was called to order by Allen Green at 5:30 p.m.

 

Pledge of Allegiance

 

Silent Invocation

 

Roll Call: Present: Bob Ford

Drew Bastian

Dennis Kennedy

Donald Burnette

Allen Green

 

Also Present: Gregory A. Kisela, City Manager

Margaret T. Roberts, City Attorney

Robin Fenwick, City Clerk

Tom Cinefro, Purchase Manager

 

AUDIT FIRM PRESENTATIONS/INTERVIEWS FOR RFP #13-21 - AUDIT SERVICES

 

4.    5:30 p.m. McDirmit/Davis & Company, CPA

 

Tom Cinefro, Purchasing Manager, introduced Kelly Leary of McDirmit/Davis and Company.

Kelly Leary provided information relating to the firm, qualifications, and specifics on completing the audit services being requested.

 

Council/Committee Members asked questions of the firm.

 

Greg Kisela, City Manager, advised that the deadline is mid-June so it is filed by the end of June. Mr. Kisela advised that the forensic audit is on-going. The results will be available within the next two to three weeks.

5.    6:00 p.m. Rehmann

 

Mr. Cinefro introduced Brett Nesbit of Rehmann.

Brett Nesbit provided information relating to the firm. Ross Cotherman provided information relating to the qualifications and specifics on completing the audit services being requested.

 

Council/Committee Members asked questions of the firm.

6.    6:30 p.m. James Moore & Company, P.L.

 

Mr. Cinefro introduced Bernadette Britz-Parker of James Moore & Company.

Ms. Britz-Parker provided information relating to the firm, qualifications, and specifics on completing the audit services being requested. James Halleran provided information relating to the qualifications, and specifics on completing the audit services being requested.

 

Council/Committee Members asked questions of the firm.

 

COMMITTEE Discussion/Deliberation

 

Discussion held regarding the ranking process to be used.

 

Robin Fenwick, City Clerk, provided the results of the ranking through the first vote. James Moore & Company and Rehmann were top two firms.

 

Ms. Fenwick provided the results of the final ranking. James Moore & Company was unanimously ranked #1.

 

Motion to authorize the City Manager to enter into a Contract with James Moore & Company as the external audit firm pursuant to their response to the RFP was made by Vice Mayor Burnette, and Seconded by Member Kennedy. Motion carried unanimously by voice vote.

 

ADJOURNMENT: 7:11 p.m.

 

Mayor Allen Green

Attest:

 

Robin L. Fenwick, City Clerk