SPECIAL CITY COUNCIL MEETING MINUTES
COUNCIL CHAMBERS – CITY HALL
1000 CITY CENTER CIRCLE
FEBRUARY 7, 2012
THE SPECIAL CITY COUNCIL MEETING of the City of Port Orange was called to order by Mayor Allen Green at 5:02 p.m.
Pledge of Allegiance
Roll Call: Present: Councilman Bob Ford
Councilman Donald Burnette
Councilman Dennis Kennedy
Vice Mayor Bob Pohlmann
Mayor Allen Green
Also Present: Kenneth W. Parker, City Manager
Margaret T. Roberts, City Attorney
Robin Fenwick, Deputy City Clerk
John Shelley, Finance Director, explained the agenda for the workshop. First discussion item was the carryover policy. The Budget Carryover Appropriation Policy, Draft #8 is attached hereto and incorporated into these minutes. Letters A-J were explained in detail. Councilman Ford would like to see another letter (A1 or A2) for "grants" from Council (items that they want to fund, but didn't have the money to fund throughout the year). For example: sidewalks on Herbert St., median work, etc. Mayor Green wants to retain the opportunity to rank the projects under each letter. Vice Mayor Pohlmann asked if the money under ‘J’ creates problems with morale because the money is being pooled, rather than being spent in the department where the money was left from the budget. Mr. Parker advised that ‘J’ pools the money together and each department with a project or program will have to come to Council for approval before it can be spent. Mr. Parker agrees with Councilman Ford's idea of a category for Council projects. Councilman Burnette wants departments to include everything needed in the budgets and not use the carryovers to fund their departments. Mayor Green asked how long this money has accumulated. Mr. Shelley said several years. Mr. Parker explained some of the types of funds included in the carryover list. Mr. Parker asked Council to add letter (k) revenue stabilization.
Mr. Parker asked for direction on the skateboard park. Councilman Ford, Burnette, Kennedy and Vice Mayor Pohlmann agree with funding the repairs of the park. Mayor Green would like to look at the engineering documents. Mayor Green requested a report as to litigation and incidents at the skate park. Council wants to see the policy changed to reflect the A1/A2 and K letters, and wants to prioritize the projects for spending.
Mr. Shelley discussed GASB 54 Fund Balance Reporting. Mr. Shelley explained the fund types: non-spendable, restricted, committed, assigned, and unassigned. Councilman Burnette would like to see this type of report. Councilman Ford agrees, he thanked Mr. Shelley for the report. Vice Mayor Pohlmann is good with the report. Councilman Kennedy likes the report. Vice Mayor Pohlmann asked if the $5.5 million was tax money. Mr. Parker said not necessarily. It could be taxpayer’s, it could be communication taxes above projection, or a number of other items.
Mr. Shelley discussed the solid waste rates and proposed resolution for Council's consideration. If the resolution and rate structure is adopted, a reduction of 1.2% for the remainder of the year would occur. Mayor Green doesn't agree with the commercial prices being so much higher than the residential rates. Mr. Parker said Staff can bring back information relating to the impact if commercial rates are left alone.
Mayor Allen Green
Kenneth W. Parker, City Manager