SPECIAL CITY COUNCIL MEETING MINUTES
COUNCIL CHAMBERS – CITY HALL
1000 CITY CENTER CIRCLE
DECEMBER 6, 2011
THE SPECIAL CITY COUNCIL MEETING (Budget Workshop) of the City of Port Orange was called to order by Mayor Allen Green at 5:30 p.m.
Pledge of Allegiance
Roll Call: Present: Councilman Bob Ford
Councilman Donald Burnette
Councilman Bob Pohlmann
Vice Mayor Dennis Kennedy
Mayor Allen Green
Also Present: Kenneth W. Parker, City Manager
Margaret T. Roberts, City Attorney
Robin Fenwick, Deputy City Clerk
B. CARRYOVER BUDGET WORKSHOP
John Shelley, Finance Director, addressed Council regarding carryover from FY2011 to FY2012, along with cash equity analysis of funds. Mr. Shelley explained the different types of funds used by governments, as well as the list of capital projects report.
Councilman Ford asked if there was a document that shows what fund is assigned, what is restricted, and what is committed. He would like to see a list showing the accounts and amounts that are under each type (assigned, restricted, committed, etc.) Discussion was held regarding what amount is available for spending. Councilman Ford needs to know what funds can be spent and which ones are restricted by law, council policy, or some other restriction.
Vice Mayor Kennedy agrees with Councilman Ford, he would like to see an easier to understand definition for the funds.
Councilman Pohlmann asked about specific ways to do the reporting. He asked if there was a way to report to Council in a simpler way. Mr. Shelley said yes, Council and Staff could come up with an agreed upon reporting method.
Councilman Burnette doesn't have a good idea of what is available. He doesn't have a big picture idea of where the City is financially. Mayor Green believes they need to look to be solvent, able to make repairs when needed.
Mr. Shelley discussed the items included in proposed Resolutions 11-60 and 11-63.
Councilman Ford has a problem with all of the funds being lumped together. There are items he agrees to pay for, but other items he does not agree with and would like to change where the money is spent.
Ken Parker, City Manager, explained that previous Councils have conducted business this way, but this Council can make changes. Mr. Parker explained that policy needs to made by this Council so that Staff can reformat how the dollars are presented. Mr. Parker advised Council Staff needs a consensus of Council as to the policies and format.
Vice Mayor Kennedy likes the idea of a full contingencies fund with the "leftover" monies so Council can better see what is available.
Councilman Pohlmann wants to give Department Heads flexibility to spend the money as they see fit because they are the experts in their field. He has faith in the City's Department Heads.
Councilman Ford feels they may have cut too much. He knows there are departments (i.e.: City Clerk) that could use more staff. He feels there are staff positions that may need to be put back into the budget.
Mr. Parker explained that there are two resolutions up for discussion. Resolution 11-60 includes projects that Council has already approved and funds have been agreed upon, including contracts awarded.
Councilman Ford asked about the old PD building. Mr. Parker explained that it will need to come before Council before anything is spent on the old PD building. Discussion was held regarding the skate park.
Consensus of Council is to discuss Resolution 11-60 and set 11-63 aside so that Staff can pull more details.
Mr. Parker explained several of the items included in Resolution 11-60.
No further comments from Council.
ADJOURNMENT: 6:56 P.M.
Mayor Allen Green
Kenneth W. Parker, City Manager