SPECIAL CITY COUNCIL MEETING MINUTES
COUNCIL CHAMBERS – CITY HALL
1000 CITY CENTER CIRCLE
JULY 26, 2011
THE SPECIAL CITY COUNCIL MEETING (CIP Budget Workshop) of the City of Port Orange was called to order by Mayor Allen Green at 5:31 p.m.
Pledge of Allegiance
Roll Call: Present: Councilman Bob Ford
Councilman Donald Burnette
Councilman Bob Pohlmann
Vice Mayor Dennis Kennedy
Mayor Allen Green
Also Present: Kenneth W. Parker, City Manager
Margaret T. Roberts, City Attorney
Robin Fenwick, Deputy City Clerk
B. BUDGET WORKSHOP
Mr. Parker advised Council what will be covered during the meeting. The third item (pay as you go) needs to be addressed separately. He requests a special workshop relating to pay as you go. CIP is balanced as it is presented.
John Shelley, Finance Director, presented the CIP presentation. The 505 fund was discussed relating to vehicles and equipment. Councilman Ford asked how it is determined who receives what type of vehicle (4wheeler drive vs. not, etc.) Mr. Parker explained the need for 4 wheeler drive for certain staff within the police, fire, and other departments based on functionality.
R&R fund 403 was discussed relating to sewer and water systems and their replacement and repairs. Fund 405 impact fee fund was also discussed by Mr. Parker relating to new construction. It cannot be used on existing customers or capacity. Fund 421, deferred construction fund, was explained by Mr. Parker. Councilman Ford wants Council to rethink the number of funds being used in the City's budget. He feels it is too hard to understand.
Councilman Ford asked about the unfunded projects. Mr. Shelley explained that there is a list on page 7 of the CIP document. Mr. Parker stated that some items will not be funded by the City but are included in the Plan. Mr. Shelley explained that projects have to be included in the CIP to be eligible for grant funding.
Warren Pike, Public Works Director, explained the maintenance on the city fleet. 95% of maintenance is done in house.
Impact fee discussion:
John Shelley presented the presentation relating to impact fees: fire, recreation, transportation, water/sewer. Each impact fee fund was discussed in detail. The roads that can be repaired by this fund are limited and county and state roads cannot be included.
Mr. Parker discussed incentives relating to impact fees for growth within certain targeted areas of the City. Mr. Parker asked Council to think about whether or not they want to incentivize or place a moratorium on any impact fees.
Councilman Burnette suggested a hybrid approach. Councilman Ford wants a workshop. Mr. Parker said he will work on the formulas and schedule a workshop. Mayor Green thinks the way impact fees are currently handled is consistent.
ADJOURNMENT: 7:01 P.M.
Mayor Allen Green
Kenneth W. Parker, City Manager