SPECIAL CITY COUNCIL MEETING MINUTES
COUNCIL CHAMBERS – CITY HALL
1000 CITY CENTER CIRCLE
JUNE 28, 2011
THE SPECIAL CITY COUNCIL MEETING (Budget Workshop) of the City of Port Orange was called to order by Mayor Allen Green at 5:47 p.m.
Pledge of Allegiance
Roll Call: Present: Councilman Bob Ford
Councilman Donald Burnette
Councilman Bob Pohlmann
Vice Mayor Dennis Kennedy
Mayor Allen Green
Also Present: Kenneth W. Parker, City Manager
Margaret T. Roberts, City Attorney
Robin Fenwick, Deputy City Clerk
B. BUDGET WORKSHOP
Mr. Parker updated Council on the proposed budgets previously presented to Council and gave background on the upcoming items for this meeting.
1. Mayor and City Council, City Manager, City Clerk
Shannon Lewis, Assistant City Manager, presented the proposed budget for the Mayor and City Council, City Manager, and City Clerk. Ms. Lewis advised Council of the changes from 2007-2011 particularly with the City Clerk’s office, including changes in who handles the Council and Board meetings to avoid time out of the office. Discussion was held relating to advertising in newspapers vs. the City’s website. Ms. Lewis and Mr. Parker advised Council that the law still requires advertisements to be done through the local newspaper and cannot simply be placed on the City’s website.
2. City Attorney
Margaret Roberts, City Attorney, presented the proposed budget for the City Attorney’s office. Ms. Roberts discussed the organizational chart and the changes since 2007. One paralegal position has remained unfilled and those dollars have been allocated to fund outside legal help for several lawsuits the City is involved in. Councilman Ford has a concern that this budget keeps increasing while police and fire and other budgets are being cut. He checked with Ormond and they have less attorneys than Port Orange. He requested that Mr. Roberts prepare a report quarterly and present it to Council. Councilman Ford also asked about rollover funds and wanted to know if that automatically happened. Mr. Parker explained that the money does get reallocated year after year if money is not spent, but it only goes back into a budget after Council votes and approves same. Mr. Roberts advised that City Attorney reports have traditionally been done semiannually but she will prepare them quarterly as requested.
3. Human Resources
Human Resources budget was not presented as time ran out. It will be rescheduled.
4. Information Technologies
Tony Marino, Information Technologies Director, prepared the proposed budget for the IT Department. Mr. Marino advised that the budget will be changing with the county taking over RCC.
John Shelley, Finance Director, presented the proposed budget for the Finance department. Mr. Shelley discussed the organizational chart showing the eliminations and changes since 2007. Mr. Shelley explained Flexnet to Council and a discussion was held relating to the vending machine program being implemented.
ADJOURNMENT: 6:57 P.M.
Mayor Allen Green
Kenneth W. Parker, City Manager