SPECIAL CITY COUNCIL MEETING MINUTES
COUNCIL CHAMBERS – CITY HALL
1000 CITY CENTER CIRCLE
JUNE 7, 2011
THE SPECIAL CITY COUNCIL MEETING (Budget Workshop) of the City of Port Orange was called to order by Mayor Allen Green at 5:32 p.m.
Pledge of Allegiance
Roll Call: Present: Councilman Bob Ford
Councilman Bob Pohlmann
Vice Mayor Dennis Kennedy
Mayor Allen Green
Absent: Councilman Donald Burnette
Also Present: Kenneth W. Parker, City Manager
Margaret T. Roberts, City Attorney
Robin Fenwick, Deputy City Clerk
B. BUDGET WORKSHOP
Mr. Parker updated Council on the proposed budgets previously presented to Council. He advised that the general fund is in good shape but there remains some concerns with state revenues. Roll back rate is 5.21, and we are below that currently.
Jerry Monahan, Public Safety Director presented the police department’s proposed budget. Discussion was held regarding the eliminated positions in the police department since 2007. Councilman Pohlmann asked how the eliminated positions have affected the department. Chief Monahan said it has affected them some but they are doing the best they can with the staffing levels they have. Vice Mayor Kennedy asked if some of the positions have been covered using overtime. The response was yes on occasion when someone is out sick or on vacation. Councilman Ford asked if the eliminated police officers has affected the arrests made and citations issued. Chief Monahan discussed the reasons why arrests made and citations may be down: some factors include retirements, maternity/paternity leaves, 14 on light duty, military duty, rank and file contract issues, but they are moving ahead, contract issues are done. Mr. Parker explained that the City used a vacancy factor in 2007 for the 3 full time officers but the 2012 budget does not include vacancy factors. This budget only shows filled positions. Chief Monahan said turnover has decreased except for retirements. Councilman Ford has a concern with the fact that PD is coming up on some major retirements in the near future and the fact that the City’s northern neighbors are putting pressure on criminals who may be moving south into Port Orange. Chief Monahan said the delay in hiring is not budgetary reasons but he is being very selective. Their operating budget is about 18% of the total budget. Port Orange currently has an officer/population ratio of 1.4 officers per 1000 which is almost last in the state. Crime statistics show part 1 crimes are up in 2010. According to FDLE, the City’s crime rate is 2.682 per 100 residents for 2010, which is 3rd in the county.
Vice Mayor Kennedy believes the PD budget needs to be kept on the higher side.
Councilman Ford wants officers to know the Council is behind them and he wants to see more proactive work from them.
FIRE: Ken Burgman presented the proposed budget to Council for the fire department. Discussion was held regarding the eliminated positions. They are currently 5 people short. They have 10 people in DROP, all of whom will be leaving within 5 years. Councilman Ford is concerned that there are not enough firefighters to respond. Ken Burgman said legally they are covered but he'd be more comfortable with more boots on the ground. He explained that South Daytona and New Smyrna Beach both have more administrative staff in their fire departments. Councilman Ford asked how the overtime costs are. Ken Burgman said this is the time of year that overtime will go up. Discussion was held relating to the fire hydrants and the work being done by Public Works and the fire department.
ADJOURNMENT: 6:41 P.M.
Mayor Allen Green
Kenneth W. Parker, City Manager