SPECIAL CITY COUNCIL MEETING MINUTES
COUNCIL CHAMBERS – CITY HALL
1000 CITY CENTER CIRCLE
MAY 17, 2011
THE SPECIAL CITY COUNCIL MEETING (Budget Workshop) of the City of Port Orange was called to order by Mayor Allen Green at 5:33 p.m.
Pledge of Allegiance
Roll Call: Present: Councilman Bob Ford
Councilman Donald Burnette
Councilman Bob Pohlmann
Vice Mayor Dennis Kennedy
Mayor Allen Green
Also Present: Kenneth W. Parker, City Manager
Margaret T. Roberts, City Attorney
Robin Fenwick, Deputy City Clerk
B. BUDGET WORKSHOP
Wayne Clark, Community Development Director, presented report regarding the FY 2012 budget and historical data relating to all divisions within Community Development. Discussion was held regarding positions cut over the years, the different divisions within the department, and Mr. Clark advised Council of the businesses that have recently opened despite the economy, as well as the renovations to older businesses. Mr. Clark addressed the current codes and recent changes, as well as PCD and PUD's; benchmarking and the citizen survey trends, which were good. Code Enforcement items were also discussed.
Councilman Ford asked how the staffing levels have changed in relation to the building revenue fund changes. Mr. Clark said staff has been reduced because of the reduction in the building revenue fund and some cuts were made on vehicles. Councilman Ford asked how staff is handling the workload now. Mr. Clark said day to day is ok but busy times there is not enough help. Mr. Parker advised that the planning department was covering their own costs during the boom but now they are asking more questions and discussing more ideas which don't cost the contractor/developer anything. Councilman Ford asked about privatization of inspections. Mr. Parker explained that staff has tried it and has used it to fill in the gaps.
Councilman Burnette likes the organizational chart and would like to have other departments use it. He asked about the workload of the code enforcement officers. Mr. Clark explained that the city follows voluntary compliance and since the code officers have no administrative help (meaning the officers do their own paperwork), they are backed up at times. Councilman Burnette asked if there are more residential or commercial problems with code violations. Mr. Clark said it's mostly residential, commercial is fine. The biggest concern with businesses is replanting dead landscape. Councilman Burnette asked what determined a declining neighborhood in the presentation. Mr. Clark explained the criteria. Councilman Burnette has a concern that Port Orange can be split in two and have two different cities. He doesn’t want to see that happen.
Mayor Green asked what triggers a code call. Mr. Clark said people call in to report a code violation and code officers drive around.
Councilman Pohlmann gave kudos to the Community Development department. He asked if there are any reductions in the budget. Mr. Parker said they are still working on it. Councilman Pohlmann asked about the changes with the DCA. Mr. Clark explained some of the changes and how it affected the city. Councilman Pohlmann asked how often we have to hire outside help. Mr. Clark said none of it has been management level help, but rather specialized items. Councilman Pohlmann gave kudos again for the completion list.
Vice Mayor Kennedy asked of the 15 positions reduced how many were retirements. Mr. Clark said 4-5. Vice Mayor Kennedy asked if there is any effort on the declining mobile homes. Mr. Clark said there are efforts through code enforcement and encouraging homeowners to build homes rather than replace with another mobile home. Mr. Parker said several of the mobile home neighborhoods are declining because of the change in homeowners/renters.
Mayor Green asked about the life expectancy of a mobile home. Mr. Clark said staff has declared several unsafe and made people move out but the life expectancy can be 20-30 years and longer for the newer mobile homes.
ADJOURNMENT: 6:44 P.M.
Mayor Allen Green
Kenneth W. Parker, City Manager