SPECIAL CITY COUNCIL MEETING MINUTES
COUNCIL CHAMBERS – CITY HALL
1000 CITY CENTER CIRCLE
JANUARY 25, 2011
THE SPECIAL CITY COUNCIL MEETING (Budget Workshop) of the City of Port Orange was called to order by Mayor Allen Green at 5:30 p.m.
Pledge of Allegiance
Roll Call: Present: Councilman Bob Ford
Councilman Donald Burnette
Vice Mayor Dennis Kennedy
Mayor Allen Green
Absent: Councilman Bob Pohlmann
Also Present: Kenneth W. Parker, City Manager
Margaret T. Roberts, City Attorney
Robin Fenwick, Deputy City Clerk
B. BUDGET WORKSHOP
Mr. Parker advised Council and the public that John Shelley, Finance Director will give an update as to the City’s first quarter update for FY 2010-11.
John Shelley presented a Powerpoint presentation advising the City Council as to the status of the City’s Budget. Mr. Shelley explained how we arrived at the budget numbers that we have for this fiscal year. This workshop is to look at each account to size up where we are year to date and see if changes are needed. Mr. Shelley explained revenue and expense summary pages. Mr. Shelley advised that we are at a normal spot for this time of year. The majority of the ad valorem taxes have been paid since they become due in November. The expenditure levels are steady, no red flags there. Vice Mayor Kennedy asked why there is a dip in March. Mr. Shelley explained it was an anomaly. Councilman Ford would like a list comparing where we are at this date compared to last year to make it easier for him to understand. Mr. Shelley said ok, we are where we need to be compared to last year. Councilman Burnette asked what the foreclosure effect has been, are we the same, worse, better than last year? Mr. Shelley answered that revenue receipts for ad valorem taxes are right where we need to be. He looked at foreclosures about a month ago and they are low for this area. The auditor during an audit recently was worried about foreclosures too. Councilman Burnette would also like to see the comparison with last year vs. this year.
Mr. Parker advised that we have a book of revenues for 30 years we can provide to the councilmembers. He explained what is in the book. Vice Mayor Kennedy agreed, he would also like to see the percentage of what was projected so we can see where we are compared to where we were at this time last year.
Councilman Ford would like to see the actual numbers from year to year.
Mr. Parker questioned the Daytona Beach Shores line item. Mr. Shelley reported that there has been a steady decline for several years. Mr. Parker advised that we need to look closer at the account, it seems to be a little high at this point.
Mr. Parker advised that we need to watch service charge account as this account reflects what is happening in the economy. Mr. Shelley informed Council that we are tracking ahead of last year's actual amount in service charges. Attorney Roberts explained that the service charge is not for the actual service we provide but rather it is a late charge for not paying their water bill.
Mr. Shelley advised that we are at 19% of our total revenue, which is where we expect to be. There is nothing to be modified with water and sewer at this time.
Mr. Shelley advised that the building revenue fund seems to be too high. He would propose an adjustment to the budgeted amount. Wayne Clark, Community Development Director, has made reductions to balance the budget but more work is needed before bringing a proposal to Council for approval.
Mr. Shelley advised Council that we do not need to borrow funds to make it through the year.
Vice Mayor Kennedy asked if there is anything projected in the budget for Altamira. Mr. Parker answered no, it is gravy if it happens but it's a 9 year project and we were trying to be realistic.
No further comments or questions from Council.
ADJOURNMENT: 6:21 P.M.
Mayor Allen Green
Kenneth W. Parker, City Manager