MEMORANDUM

 

To:                   Mayor Allen Green

                        Vice Mayor Donald Burnette

                        Council Member Bob Ford

                        Council Member Drew Bastian

                        Council Member Dennis Kennedy

 

From:              Gregory A. Kisela, City Manager

 

Subject:          Agenda Commentary for Regular City Council Meeting of

                        January 21, 2014

 

Date:               January 14, 2014

 

 

  1. OPENING

 

Item 1 -           Pledge of Allegiance

Item 2 -           Silent Invocation

Item 3 -           Roll Call

Item 4 -           Election of Vice Mayor

 

In accordance with Article III, Section 3.03 of the City Charter:

 

“The vice mayor shall be elected at the first meeting of the newly elected council after the regular city elections; and, in nonelection years, at the first regular council meeting in January and commencing in 2007 at the first regular council meeting in December. The vice mayor shall act as mayor during the absence or disability of the mayor. In case of death, resignation, or removal of the mayor, the vice mayor shall serve as mayor for the remaining unexpired term of such office. The council vacancy left by the vice mayor shall be filled as provided in section 3.05(c). A vice mayor shall be elected by the council from its members either before or after the filling of the council vacancy as provided in the preceding sentence. In all instances, the vice mayor shall be elected by the affirmative vote of the majority of the council.”

 

Staff recommends Council elect a Vice Mayor for 2014 and authorize the City Clerk to amend related contact information as necessary.

 

B.   COUNCIL COMMENTS

 

Item 5 -           Comments/Concerns from Council Members

 

At this time council members may discuss various matters or concerns.

 

C.   BOARD APPOINTMENTS, INTERVIEWS, AND REPORTS

 

Item 6 -           Citizen Advisory Committee for TPO

 

Bobby Ball will provide an update to the City Council related to the Citizen Advisory Committee for the TPO activities.

 

Item 7 -           Youth Advisory Board Report

 

Bailey Berman, Chair, will provide a report of the Youth Advisory Board activities.

 

D.   CITIZEN PARTICIPATION (Agenda)

 

Item 8 -           Special Olympics Florida – Sarah Harper, Director

 

Council will hear a request by Sarah Harper, Director, for waiver of rental fees for Special Olympics practices at City facilities.

 

E.   CITIZEN PARTICIPATION (Non-Agenda – 15 Minutes)

 

F.    CONSENT AGENDA

 

Item 9 -           Staff Reports - Building Activity Report and Monthly Development Activity Report for December, 2013

 

The attached Staff Reports include the Development Activity Report and the Building Activity Report. These reports provide information on proposed development, projects under construction, commercial code enforcement activity and monthly building permits and inspection updates.

 

Item 10 -        Sole Source Authorization for K2 Portable Mainline CCTV Inspection System from CUES, Inc. Storm Drain Pipe Lining Project DIP033

 

The camera allows the city to perform video inspection of the existing storm drain pipe with the intent of characterizing the existing condition of the storm drain piping system and prioritizing system upgrades. This work is to be completed in conjunction with the storm drain pipe lining project and the pipe flushing program, a critical piece of storm pipe maintenance. Purchase of the camera for this cost will eliminate the need to contract televising the system prior to relining, an estimated savings of $ 50,000 annually. To date, the Public Works Department has had no means to evaluate existing drainage system in-house. The addition of the camera will allow crews to inspect the drainage system and identify storm drainage problems.

 

Funding Account No.: 41218005416400

 

Staff recommends approving the waiver of formal bidding procedures and authorizing CUES, Inc. as the Sole Source provider for the K2 Portable Mainline CCTV Inspection System in the amount of $59,160.00, and authorizing the Mayor & City Clerk to execute contract documents, as necessary.

 

G.   TABLED ITEMS

 

Item 11 -        Waive Formal Bidding Procedures and Approve a Sole Source Standard Contract for Services with Task Authorizations for Diamond Quest Corporation (Tabled on January 7, 2014)

 

On October 22, 2013, the City approved an annual service contract with Diamond Quest Corporation. Additional funding is required to supply repairs, parts and labor services relating to general repair and maintenance of the City’s surveillance system as set forth in periodic written quotes. Diamond Quest is the recommended licensed installer and preferred (sole) vendor in Florida of the Genetec Omincast managed video services solution proprietary software that is used by Public Utilities.

 

Project No.: MME003 Funding Account No. 403 0200 533 6497

 

Staff recommends approving a Sole Source Standard Contract for Service with Task Authorizations for Diamond Quest Corporation in an amount not to exceed $50,000; and authorizing the Mayor and City Clerk to execute all required contract documents.

 

H.   FINANCE (Wayne Saunders)

 

Item 12 -        First Reading – Ordinance No. 2014-1 - Solid Waste Ordinance Revision

 

Please see the attached Ordinance that amends the previously adopted Solid Waste Collection and Disposal Ordinance, Chapter 56, section 29, to allow for a simplified rate structure that will combine garbage, recycling, yard waste, land fill, street sweeping, and miscellaneous costs into a single fee.   This is in direct response to the forensic audit comments regarding overly complex fee structures.  A revised rate resolution will accompany the second reading of this Ordinance.

Staff recommends approving Ordinance No. 2014-1.

 

I.      COMMUNITY DEVELOPMENT (Wayne Clark)

 

Item 13 -        First Reading – Ordinance No. 2014-2 – Chapter 2 and 8 LDC Text Amendment/Floodplain Management Case No. 12-25000007

 

The proposed amendments repeal and replace Land Development Code (LDC), Chapter 8, Article III, which relates to the City’s existing floodplain management regulations and modifies Chapter 2 – Definitions to include terms defined in the Florida Building Code.  The amendments are being proposed in order to make the Land Development Code consistent with the State of Florida Model Floodplain Management Ordinance which was modified in 2012 to coordinate with the 2010 Florida Building Code.  The city’s existing floodplain management regulations, which only apply to properties located within a floodplain (map attached), are being maintained with these amendments.

 

The Florida Department of Emergency Management (DEM) has prepared a model floodplain ordinance that meets the National Flood Insurance Program (NFIP) requirements, which must be adopted by local communities prior to the effective date on the revised FEMA Flood Insurance Rate Maps (FIRM), which is February 19, 2014. This is required for continued participation in the NFIP.  Participation in the NFIP is based on an agreement between local communities and the federal government which states that if a community will adopt and enforce a floodplain management ordinance to reduce future flood risks to new construction in Special Flood Hazard Areas (SFHA), the federal government will make flood insurance available within the community as a financial protection against flood losses.

 

Environmental Advisory Board Action: recommended approval

Planning Commission Action: recommended approval

 

Staff recommends adopting Ordinance No. 2014-2, amending Chapters 2 and 8 of the Land Development Code (LDC), as recommended by the Environmental Advisory Board and Planning Commission.

 

J.    CITY ATTORNEY (Margaret Roberts)

 

Item 14 -        City Attorney Comments

 

The City Council asked that the Agenda format include an agenda item that would allow the City Attorney to report and update City Council members.

 

K.   ADMINISTRATION (Greg Kisela)

 

Item 15 -        City Manager’s Report

 

This has been placed on the agenda so that the City Manager can bring items to the City Council attention and to provide information to the City Council about ongoing city activities.

 

GAK/rlf