REGULAR CITY COUNCIL MEETING MINUTES

COUNCIL CHAMBERS – CITY HALL

1000 CITY CENTER CIRCLE

DECEMBER 3, 2013

 

THE REGULAR CITY COUNCIL MEETING of the City of Port Orange was called to order by Mayor Allen Green at 6:30 p.m.

 

Pledge of Allegiance

 

Silent Invocation

 

Roll Call:                    Present:                     Councilman Bob Ford

                                                                        Councilman Drew Bastian

Councilman Dennis Kennedy

                                                                        Vice Mayor Donald Burnette

                                                                        Mayor Allen Green

 

                                    Also Present:            Greg Kisela, City Manager

                                                                        Margaret T. Roberts, City Attorney

                                                                        Robin Fenwick, City Clerk

 

Motion to move items #43 and 51 up on the agenda was made by Councilman Kennedy, and Seconded by Vice Mayor Burnette.

 

Corey Berman, citizen, objected to moving item #51 forward because other citizens have voiced concerns and may not show up until later in the meeting since it was posted as being late in the meeting. Vice Mayor Burnette voiced the same concern and would prefer to not move item #51. He withdrew his second of the motion.

 

Motion to move item #43 up on the agenda to be heard after the Special Town Center Meeting was made by Councilman Bastian and Seconded by Councilman Kennedy. Motion carried unanimously by voice vote.

 

Council recessed at 6:32 p.m. to hold a Special Town Center CRA Meeting, minutes of which are under separate cover.

 

Council reconvened at 6:35 p.m.

 

BOARD APPOINTMENTS, INTERVIEWS, AND REPORTS

 

4.    Citizen Advisory Committee for TPO

 

Bobby Ball provided the TPO report to Council.

CITIZEN PARTICIPATION (Agenda)

 

5.    Sasha Rodriquez – Toastmasters

 

Ms. Rodriquez, citizen and President of local Toastmasters, provided details of the Toastmasters program and requested a waiver of the room fees for their meetings.

 

Councilman Kennedy finds these requests difficult. Several are received and Council consistently denies the requests and asks for help from the community.

 

Councilman Bastian asked how many usually attend. Ms. Rodriquez said usually no more than 30.

 

Vice Mayor Burnette agreed with Councilman Kennedy. All requests have been for good causes. He suggested the library as an option for her to try.

 

Councilman Ford believes Toastmasters is an excellent group and would recommend it to anyone. He urged the City Manager to find a facility.

 

Councilman Bastian suggested the second floor conference room or Council Chambers.

 

Corey Berman offered his conference room for use by Toastmasters. 

 

6.    Nina Tidwell – Restore Hope Daytona

 

Ms. Tidwell asked for permission for Restore Hope Daytona to hold an event for at-risk girls aging out of foster care. There event is a “Sleep Walk”. They are requesting a “Sleep Out” at the Amphitheater stage.

 

Council agreed to support the event. Staff will provide cost estimates.

 

7.    Spruce Creek High School Cross Country Team 5k Fundraiser

 

Scott Kirschner, Coach, asked Council for their support in the 5k fundraiser event for the Spruce Creek High School Cross Country Team. He asked for approval of the route, cost participation and/or waiver.

 

Mayor Green asked about the route. Mr. Kirschner provided details of the route they are proposing.

 

Mr. Kisela advised the Police Department costs were $960.00.

 

Councilman Ford would like to see the Police Department support the event and not charge for the officers.

 

Discussion was held regarding the timing of the event and length of time for the run. Councilman Bastian supports the event and waiving the fees.

 

Councilman Kennedy believes there may be a problem with a few hundred runners running down Nob Hill Blvd. at 7:00 a.m. on a Saturday. He would like to see more VIPS used to reduce the costs if possible.

 

Mayor Green cautioned Council to reduce the resources. He would defer to the Police Chief to ensure there is coverage. Mr. Kisela said the control points are on the major roads for liability issues. Mayor Green asked for Staff to revisit.      

 

CITIZEN PARTICIPATION (Non-Agenda – 15 Minutes)

 

Newton White, citizen, asked why the email contact information was removed from the City’s website. Councilman Ford would like the website to become more citizen friendly. He believes the Department Heads should have their phone numbers published.

 

Gene Carroll, VFW Post 3282, addressed Council regarding electronic gaming devices. He believes the machines removed based on a letter received by the Port Orange Police Department were in fact legal machines. Mayor Green asked for the organizations to contact the City Staff for inspections of their machines.

 

Ted Noftall, citizen, addressed Council regarding the City Manager’s authority to enter into agreements with outgoing employees. He asked Council to act or advise the citizens so they can begin the petition process.

 

Mayor Green would like to address Mr. Noftall’s concerns after the first of the year. He doesn’t want to “handcuff” the City Manager. Council agreed.

 

Councilman Ford believes any monies spent that are not budgeted should have Council consideration and approval.

 

Corey Berman, citizen, advised the water fountain in the City Lobby doesn’t work properly. He advised Council of the option regarding the leasing of the condominium unit where any realtor who is a member of the Board of Realtors can show the property rather than just listing it with one realtor. He also addressed secondary jobs while employed by the City, specifically surrogacy services and using sick leave if hurt on the secondary job. Mr. Kisela advised Mayor Green to stop the conversation because of disability and discrimination laws.

 

CONSENT AGENDA

 

8.    Approval of Minutes

a.    November 12, 2013 – Special City Council Meeting

b.    November 12, 2013 – Regular City Council Meeting

9.    Construction Activity Report

10. Parks & Recreation Project Updates

11. Written Reports from KemperSports regarding Cypress Head Golf Course

12. Sole Source – Standard Contract for Services with Task Authorizations for RJH Technical Services, Inc.

13. Approval of the sale of scrap water meters to ACME recycling

14. Wraparound Agreement of the City of Deland Bid #10-01 Backflow Device Testing and Certifications awarded to Aaron’s Backflow Services, Inc.

15. Wraparound agreement with SNF Polydyne, Inc. and the City of Ormond Beach Co-op Bid No. ITB-PW-U-13-08 for the purchase of Clarifloc SE-1188 (Emulsion Polymer)

16. Taw Power Systems, Inc. – Repair Authorization and Maintenance Inspection Agreement and additional repairs as needed by task authorization

17. Change Order #1 to the Wraparound Agreement with HD Supply Waterworks, LTD dated September 17, 2013

18. Emergency replacement of TOMCO PSF PLC Master Control Panel for CO2 process control at the Garnsey Water Plant

19. Replacement of two (2) Watson-Marlow lime pumps from Watson-Marlow, Inc. lime pumps from Watson-Marlow, Inc. c/o TSC Jacobs North, Inc.

20. Contract Addendum No. 3 to Agreement with Diversified Drilling Corporation

21. Purchase of three (3) Replacement Lift Stations from Smith & Loveless

22. Waive Normal Bidding Procedures and Award Contract with National Metering Services

23. Attorney Services for Special Magistrate

24. City Attorney Quarterly Report

25. Attorney Services by Doran Sims Wolfe & Kundid

26. Attorney Services for Real Property Title Restrictions – Thomas D. Wright, Esquire

27. Settlement Offer from Stottler Stagg & Associates and Michael Kelly

28. Interlocal Agreement with State Attorney’s Office

29. Piggyback Agreement with AUE Staffing Solutions for Temporary Employment and Employee Leasing Services

30. Addendum No. 28 to the 1988 contract with Quentin L. Hampton Associates, Inc. for White Acres Stormwater and Sewer System Extension Design & Construction Management Services

31. City’s Quarterly Citizen Newsletter Contract

32. Change Order #1 to the Standard Contract for Services with Barney’s Pumps, Inc. dated September 9, 2013

33. Reject Bid for Landscape Maintenance Bid #13-28 and Rebid the project

34. Florida Inland Navigation District Grant Award Riverwalk Launch and Boardwalk Phase I (Design & Permitting)

35. Renewal of Service Contract with Halifax Humane Society

 

Councilman Bastian asked that item #33 be pulled for further discussion.

 

Motion to approve Consent Agenda Items #8-32 and 34-35 was made by Vice Mayor Burnette, and Seconded by Councilman Kennedy. Motion carried unanimously by voice vote.

 

Item #33 – Councilman Bastian asked for an update regarding the bidding of the landscaping contract. Mr. Kisela provided details of the scope. It will be broken into three parts and the performance bond will be readdressed.

 

Motion to approve item #33 was made by Councilman Bastian and Seconded by Councilman Kennedy.

 

Mr. Noftall asked where the additional hours are coming from for the Public Works employees working on medians. Mr. Kisela said movement of assignments and a little bit of overtime. Mr. Noftall asked who was correct regarding the sections. Mr. Kisela said there was a deletion of Dunlawton from I-95 to Spruce Creek and portions of Ridgewood and the frequency was also increased. 

 

Motion carried unanimously by voice vote.

 

COMMUNITY DEVELOPMENT ( Wayne Clark)

 

36. Second Reading – Ordinance No. 2013-20 – 13-1 Large-Scale Comprehensive Plan Amendment Adoption/CC Woodhaven LLC; Case no. 13-20000001

 

Mayor Green read Ordinance No. 2013-20.

 

ORDINANCE NO. 2013-20

 

AN ORDINANCE OF THE CITY OF PORT ORANGE, VOLUSIA COUNTY, FLORIDA, RELATING TO COMPREHENSIVE PLANNING; AMENDING THE FUTURE LAND USE MAP OF THE COMPREHENSIVE PLAN; AMENDING THE FUTURE LAND USE DESIGNATION FOR APPROXIMATELY 119 ACRES FROM COMMERCIAL, RURAL TRANSITION, AND SUBURBAN RESIDENTIAL TO MIXED-USE CENTER FOR PROPERTY GENERALLY LOCATED ON THE WEST SIDE OF I-95, NORTH OF PIONEER TRAIL AND SOUTH OF SPRUCE CREEK; AMENDING FUTURE LAND USE POLICY 3.2.3; PROVIDING FOR CONFLICTING ORDINANCES, SEVERABILITY, AND AN EFFECTIVE DATE.

 

Motion to adopt Ordinance No. 2013-20 was made by Vice Mayor Burnette, and Seconded by Councilman Kennedy. Motion carried 4-1 by roll call vote with Councilman Bastian voting no.

 

37. Second Reading – Ordinance No. 2013-21 – 2nd Amendment and Restatement of the Stanaki (Woodhaven) Master Development Agreement and Conceptual Development Plan

 

Mayor Green read Ordinance No. 2013-21.

 

ORDINANCE NO. 2013-21

 

AN ORDINANCE OF THE CITY OF PORT ORANGE, VOLUSIA COUNTY, FLORIDA, APPROVING THE SECOND AMENDMENT AND RESTATEMENT TO THE STANAKI PLANNED UNIT DEVELOPMENT MASTER DEVELOPMENT AGREEMENT AND CONCEPTUAL DEVELOPMENT PLAN FOR APPROXIMATELY 983 ACRES GENERALLY LOCATED SOUTH OF SPRUCE CREEK AND NORTH OF PIONEER TRAIL; PROVIDING FOR CONFLICTING ORDINANCES, SEVERABILITY, AND AN EFFECTIVE DATE.

 

Motion to adopt Ordinance No. 2013-21 was made by Vice Mayor Burnette, and Seconded by Councilman Kennedy. Motion carried unanimously by roll call vote.

 

38. Second Reading – Ordinance No. 2013-26 – Ordinance Approving the 1st Amendment to the Master Development Agreement (MDA) and Conceptual Development Plan (CDP) for the Bermuda Village Planned Unit Development (PUD), case no. 13-40000001

 

Mayor Green read Ordinance No. 2013-26.

 

ORDINANCE NO. 2013-26

 

AN ORDINANCE OF THE CITY OF PORT ORANGE, VOLUSIA COUNTY, FLORIDA, APPROVING THE FIRST AMENDMENT TO THE MASTER DEVELOPMENT AGREEMENT AND CONCEPTUAL DEVELOPMENT PLAN FOR RIVERBANK PROPERTIES RESIDENTIAL PLANNED UNIT DEVELOPMENT (PUD) F/K/A BERMUDA VILLAGE RESIDENCES, A RESIDENTIAL PUD; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.

 

Motion to adopt Ordinance No. 2013-26 was made by Vice Mayor Burnette, and Seconded by Councilman Kennedy.

 

Councilman Ford asked when the overflow water system will go in for the back end portion. Neighbors want to know how to ensure it gets done.

 

Tim Burman, Planner, advised Council that the requirement is in the MDA for it to be put in before the CO is entered on the first home. The removal of the culvert on Palmetto Street must also be done.

 

Motion carried unanimously by roll call vote.

 

39. Subdivision Replat & Final Plans/Riverbank Subdivision, Case #13-50000001

 

Motion to approve the subdivision replat and final plans for the Riverbank Subdivision as recommended by the Planning Commission was made by Vice Mayor Burnette, and Seconded by Councilman Ford.

 

Mayor Green asked if all of the comments from the City Attorney have been addressed.

 

Mr. Burman said yes and the applicant is aware that he must have documentation before recording of the plat.

 

Motion carried unanimously by roll call vote.  

 

40. Resolution No. 13-83 – Supplemental LAP Agreement for construction – Herbert Street Sidewalk (from Golden Gate Circle to Nova Road)

 

Mayor Green read Resolution No. 13-83.

 

RESOLUTION NO. 13-83

 

A RESOLUTION OF THE CITY OF PORT ORANGE, VOLUSIA COUNTY, FLORIDA; APPROVING A LOCAL AGENCY PROGRAM SUPPLEMENTAL AGREEMENT FPN 430228-1-58/68-01; CONSTRUCTION OF THE HERBERT STREET SIDEWALK, SOUTH SIDE, FROM GOLDEN GATE CIRCLE TO NOVA ROAD; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION; AND PROVIDING AN EFFECTIVE DATE.

 

Motion to adopt Resolution No. 13-83 was made by Vice Mayor Burnette, and Seconded by Councilman Bastian. Motion carried unanimously by roll call vote.

 

41. Resolution No. 13-84 – Proposed Amendment to a plat note – Myers/Smith Commercial Subdivision

 

Mayor Green read Resolution No. 13-84.

 

RESOLUTION NO. 13-84

 

A RESOLUTION OF THE CITY OF PORT ORANGE, VOLUSIA COUNTY, FLORIDA; VACATING PART OF THE PLAT NOTE RESTRICTING VEHICULAR ACCESS AS SET FORTH ON THE RECORDED PLAT FOR THE MYERS/SMITH COMMERCIAL SUBDIVISION; PROVIDING FOR AND ESTABLISHING A MODIFIED RESTRICTION; AND PROVIDING AN EFFECTIVE DATE.

 

Motion to adopt Resolution No. 13-84 was made by Vice Mayor Burnette, and Seconded by Councilman Kennedy. Motion carried 4-1 by roll call vote with Councilman Ford voting no.

 

42. Appeal of Planning Commission Decision Denying a Variance to allow a Boathouse/dock 5 feet from a side property line – Tracy, Mark, & David Barrington Case no. 13-90000005

 

Motion to approve the Planning Commission’s decision denying a variance to allow a boathouse/dock 5 feet from a side property line was made by Vice Mayor Burnette, and Seconded by Councilman Kennedy.

 

Mr. Burman provided background details.

 

Mark Barrington, applicant, provided details of his appeal. He is asking for Council to approve the 5’ variance. He said the neighbors do not object to the variance.

 

Councilman Ford’s concern is with the size of the structures being built in the canal. He is also concerned that if everyone received a variance, no one would be able to get into the docks. The law is written reasonably to always allow access. Council could see problems with other neighbors if they want the same variance. He has mixed feelings about this request.

 

Vice Mayor Burnette agreed with Councilman Ford relating to the usability of the docks. He is concerned with future property owners. He appreciates Mr. Barrington reinvesting in his property.  

 

Councilman Bastian asked if the dock is any different in size than the old dock. Mr. Barrington said no there is no difference in the size.

 

Mayor Green believes it is important to comply with the current codes and laws. Old docks were often not permitted. 

 

Councilman Kennedy agreed with Councilman Ford’s concern with usability. He believes the dock needs to be moved.

 

Motion carried 4-1 by roll call vote with Councilman Bastian voting no. 

 

FIRE DEPARTMENT (Ken Burgman)

 

43. Resolution No. 13-90 – Renaming of Fire Station 71 for Craig J. Morrisey

 

Mayor Green read Resolution No. 13-90.

 

RESOLUTION NO. 13-90

 

A RESOLUTION OF THE CITY OF PORT ORANGE, VOLUSIA COUNTY, FLORIDA; PROVIDING FOR AND NAMING THE CITY OF PORT ORANGE FIRE STATION NO. 71 LOCATED AT 4200 RIDGEWOOD AVENUE, PORT ORANGE, FLORIDA; AS THE CRAIG J. MORRISEY FIRE STATION; AND PROVIDING AN EFFECTIVE DATE.

 

Motion to adopt Resolution No. 13-90 was made by Vice Mayor Burnette, and Seconded by Councilman Kennedy.

 

Mayor and Council provided their thoughts on Craig Morrisey and his service to the City.

 

Motion carried unanimously by roll call vote.

 

POLICE DEPARTMENT (Jerry Monahan)

 

44. Resolution No. 13-85 – 2013 Edward Byrne Memorial Justice Assistance Grant (JAG)

 

Mayor Green read Resolution No. 13-85.

 

RESOLUTION NO. 13-85

 

A RESOLUTION OF THE CITY OF PORT ORANGE, VOLUSIA COUNTY, FLORIDA; RATIFYING AND AUTHORIZING THE SUBMITTAL OF AN APPLICATION FOR THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT 2013 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG), FOR THE PUCHASE OF RAPID ID MOBILE FINGERPRINT SCANNERS; PROVIDING FOR ACCEPTANCE OF GRANT FUNDING; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS AND CONTRACTS; PROVIDING FOR AN EFFECTIVE DATE.

 

Motion to adopt Resolution No. 13-85 was made by Vice Mayor Burnette, and Seconded by Councilman Kennedy. Motion carried unanimously by roll call vote.

 

PUBLIC UTILITIES (Jason Yarborough)

 

45. Resolution No. 13-86 – Dedication of McGinnis Avenue as constructed west of South Williamson Blvd.

 

Mayor Green read Resolution No. 13-86.

 

RESOLUTION NO. 13-86

 

A RESOLUTION OF THE CITY OF PORT ORANGE, VOLUSIA COUNTY, FLORIDA; DECLARING THE CITY COUNCIL’S INTENT TO ACCEPT A RIGHT-OF-WAY CONVEYED BY DSC OF NEWARK ENTERPRISES, INC., AND TO OPEN, DEDICATE AND ESTABLISH FOR PUBLIC PURPOSES THAT CERTAIN SEGMENT OF ROADWAY KNOWN AS MCGINNIS AVENUE FOR A DISTANCE OF 950 FEET AS SAID ROADWAY EXTENDS WEST FROM THE WESTERLY RIGHT-OF-WAY LINE OF SOUTH WILLIAMSON BOULEVARD (CR-4009) TO THE END OF CONSTRUCTION; PROVIDING FOR DEDICATION OF THE PROPERTY FOR PUBLIC ROADWAY; PROVIDING FOR CONFLICTING RESOLUTIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.

 

Motion to adopt Resolution No. 13-86 was made by Vice Mayor Burnette, and Seconded by Councilman Ford. Motion carried unanimously by roll call vote.

 

CITY ATTORNEY (Margaret Roberts)

 

46. First Reading – Ordinance 2013-22 – Residency Requirements for Administrative Officials

 

Mayor Green read Ordinance No. 2013-22.

 

ORDINANCE NO. 2013-22

 

AN ORDINANCE OF THE CITY OF PORT ORANGE, VOLUSIA COUNTY, FLORIDA, ESTABLISHING A RESIDENCY REQUIREMENT FOR ADMINISTRATIVE OFFICIALS AS DEFINED IN SECTION 2-168 OF THE CODE OF ORDINANCES; PROVIDING FOR CONFLICTING ORDINANCES, SEVERABILITY AND AN EFFECTIVE DATE.

 

Motion to adopt Ordinance No. 2013-22 was made by Vice Mayor Burnette, and Seconded by Councilman Kennedy. Motion carried unanimously by roll call vote.

 

47. City Attorney Comments

 

Margaret Roberts, City Attorney, provided an update relating to the Gervarzes case. The case has been concluded with a Summary Judgment in favor of the City. The City also received a notice of a grievance being withdrawn relating to Kayvan Zomorodian.

 

ADMINISTRATION (Greg Kisela)

 

48. Resolution No. 13-88 – Volusia ECHO Grant for Stanaki Property Trail Improvements

Mayor Green read Resolution No. 13-88.

RESOLUTION NO. 13-88

A RESOLUTION OF THE CITY OF PORT ORANGE, VOLUSIA COUNTY, FLORIDA; AUTHORIZING THE MAYOR AND CITY MANAGER TO SUBMIT AN APPLICATION FOR FINANCIAL ASSISTANCE TO VOLUSIA COUNTY, VOLUSIA ECHO GRANT PROGRAM TO MAKE TRAIL IMPROVEMENTS ON THE CITY’S STANAKI PROPERTY BY INSTALLING TRAIL MARKERS, INFORMATIONAL SIGNS, TWO HIKING SHELTERS, A WILDLIFE OBSERVATION OVERLOOK AND HITCHING POSTS; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS OR CONTRACTS; PROVIDING FOR MATCHING FUND CONTRIBUTION; AND PROVIDING AN EFFECTIVE DATE.

Motion to adopt Resolution No. 13-88 was made by Vice Mayor Burnette, and Seconded by Councilman Kennedy.

 

Councilman Ford asked about the maintenance of the property.

 

Kent Donahue, Public Information Officer and Grant Coordinator, advised that the County manages the property for the City. There is a Management Agreement. He advised that there are no City funds being spent on maintenance of the property.

 

Stan Hetrick, citizen, asked how much of the area is within the controlled burn and scrub jay area. Mayor Green said none.  

 

Motion carried unanimously by roll call vote.

 

49. Resolution No. 13-89 – Volusia ECHO Grant for Coraci Ball Fields Phase III

Mayor Green read Resolution No. 13-89.

RESOLUTION NO. 13-89

A RESOLUTION OF THE CITY OF PORT ORANGE, VOLUSIA COUNTY, FLORIDA; AUTHORIZING THE MAYOR AND CITY MANAGER TO SUBMIT AN APPLICATION FOR FINANCIAL ASSISTANCE TO VOLUSIA COUNTY, VOLUSIA ECHO GRANT PROGRAM FOR PHASE III IMPROVEMENTS: A MULTIPURPOSE FIELD WITH LIGHTS, BLEACHER COVERS, BATTING CAGES, AND A MAINTENANCE BUILDING AT THE CORACI ATHLETIC FIELDS; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS OR CONTRACTS; PROVIDING FOR MATCHING FUND CONTRIBUTION; AND PROVIDING AN EFFECTIVE DATE.

Motion to adopt Resolution No. 13-89 was made by Vice Mayor Burnette, and Seconded by Councilman Kennedy.

 

Mr. Hetrick suggested further protection for the fields. There has been damage to the fields recently.

 

Mr. Noftall asked how many ECHO grants are outstanding. Mr. Donahue advised that there is one grant with ECHO currently. 

 

Motion carried unanimously by roll call vote.

 

50. Waiver of Bid Irregularities - RFSQ #14-07 Design and Engineering Services for the Riverwalk Park and Boardwalk

Motion to waive the two bid irregularities in RFSQ #14-07, deem all six proposers responsive, and authorize staff to schedule presentations by all six bidders on December 12, 2013 was made by Vice Mayor Burnette, and Seconded by Councilman Kennedy. Motion carried unanimously by roll call vote.

51. Port Orange YMCA Expansion

Mr. Kisela provided background details. The Audit & Budget Advisory Board voted on a recommendation to approve the funding request. The motion failed on a 3-3 vote. The YMCA is requesting funds to assist with their expansion. The funds would be repaid over 30 years at 1% interest. Mr. Kisela asked Council if they would like to proceed as previously discussed, modify the plan, or deny the funding. A portion of the lease payments from the YMCA is put aside in an R&R fund. $330,066 is assigned to the YMCA specifically. There is also $1.3 million total in the loan pool fund. The revenue streams from the Allen Green Center, YMCA, and Lakeside Center are all included in the fund. Staff has calculated $388,530 that came from the YMCA lease payments but is unassigned.

Council consensus is to invest in the building with repairs. Councilman Ford is not opposed funding repairs and expansion projects in phases over the next several years to allow settling of LA Fitness and the revenue improvements. He would not commit $2 million of taxpayer funds at this time.

Mayor Green agreed but wants to establish the funding and timeline. He wants to have a design before any renovations are done. It needs to be coordinated so that the renovations do not conflict with the new design.

Teresa Rogers, President/CEO of Volusia/Flagler Family YMCA, is concerned with the costs of doing phases rather than the full renovations and expansion at once.

John Meneough, CEO of the Board of the YMCA, agreed with Councilman Ford with the phases but wants to be careful with a short timeframe and the costs of duplicate work.

Joyce Oxley, citizen, supports the YMCA expansion and renovations.

Mr. White supports the YMCA expansion and renovations. He believes the building is a City facility and funds should be spent to maintain it.

Mr. Berman is concerned with the finances of the YMCA.

William Kulakoski, citizen, supports the YMCA expansion and renovations. He helped establish the Youth and Government Club at Spruce Creek High School four years ago through the YMCA and believes it is an asset to the community that Council should support and renovate.  

Dinky Allman, citizen, spoke in favor of the YMCA expansion and renovations.

Mark Schaffer, citizen, addressed the funds put into the building.

Bruce Teeters believes the citizens of Port Orange should support the repairs.

Tom Jordan, citizen, addressed the finances of the YMCA and the free and reduced rates.

Mr. Noftall asked if the YMCA Staff answered the question relating to reinvesting funds into the Port Orange YMCA. He is concerned with the viability of the parent YMCA.

Mayor Green supports planning for long term and do the repairs and maintenance needed now.

Mitch Cox, citizen, supports the YMCA and understands the business side as well. He doesn’t believe LA Fitness will affect the YMCA customers.

Mr. Kisela understands Council direction to be a plan to include repairs and maintenance needed now with the funds that are available now, plus a design for expansion of the footprint in 2015.  Council agreed.

52. City Manager Comments

Mr. Kisela reminded Council of their obligations on Saturday for the Tree Lighting at 6:00 p.m. and the Christmas Parade at 2:00 p.m. on Sunday.

He also reminded them of the workshop on December 10, 2013 at 5:00 p.m. regarding the Comprehensive Plan Amendment/Cypress Head issue.

Thursday, December 12, 2013 at 5:30 p.m. is the presentations of the bidders for the Riverwalk RFP.

COUNCIL COMMENTS

 

53. Comments/Concerns from Council Members

 

Councilman Kennedy asked about the Palm trees on Nova Road. They need maintenance.

 

Councilman Bastian agreed about the Palm trees on Nova Road, as well as Dunlawton trees.

 

Councilman Ford also agreed with the landscaping needs. He complimented Chris Hutchinson for his efforts with code enforcement.

 

ADJOURNMENT: 9:24 p.m.

 

                                                                                                                                               

                                                                                    Mayor Allen Green

Attest:

 

 

                                                                       

Robin Fenwick, CMC

City Clerk