REGULAR CITY COUNCIL MEETING MINUTES
COUNCIL CHAMBERS – CITY HALL
1000 CITY CENTER CIRCLE
APRIL 16, 2013
THE REGULAR CITY COUNCIL MEETING of the City of Port Orange was called to order by Mayor Allen Green at 6:30 p.m.
Pledge of Allegiance
Roll Call: Present: Councilman Bob Ford
Councilman Drew Bastian
Councilman Dennis Kennedy
Vice Mayor Donald Burnette
Mayor Allen Green
Also Present: Greg Kisela, City Manager
Margaret T. Roberts, City Attorney
Robin Fenwick, City Clerk
BOARD APPOINTMENTS, INTERVIEWS, & REPORTS
4. Citizen Advisory Committee for TPO
Bobby Ball provided the report to Council from the CAC for the TPO.
5. Board Appointments/Re-appointments
a. Civil Service Board– Larry Kelly
Larry Kelly was unable to attend.
Motion to re-appoint Larry Kelly to the Civil Service Board was made by Vice Mayor Burnette, and Seconded by Councilman Ford. Motion carried unanimously by voice vote.
b. Town Center CRA – Suzette Blahnik
Suzette Blahnik introduced herself and would like to serve another term.
Motion to re-appoint Suzette Blahnik to the Town Center CRA Board was made by Vice Mayor Burnette, and Seconded by Councilman Ford. Motion carried unanimously by voice vote.
c. General Employee Pension Plan – Sonya Laney
Sonya Laney enjoys serving on the Board and would like to be re-appointed.
Motion to re-appoint Sonya Laney to the General Employee’s Pension Board was made by Vice Mayor Burnette, and Seconded by Councilman Ford. Motion carried unanimously by voice vote.
Mayor Green asked the students in attendance from the Atlantic High School Law and Government Academy to introduce themselves.
SPECIAL AWARDS, REPORTS, RECOGNITION, AND PROCLAMATIONS
6. Fire Promotions
Gerald Monahan, Public Safety Director, provided recognition for Driver Engineers and Lieutenants who were recently promoted, including the first female Lieutenant in the Port Orange Fire Department, Colleen Fitchett.
CITIZEN PARTICIPATION (Non-Agenda – 15 minutes)
Corey Berman asked Council to begin hiring police and fire as several are retiring soon. He also spoke of golf carts on City streets. He suggested authorizing the City Attorney to research the use of golf carts on secondary streets. Mayor Green asked the City Manager to provide information from previous reports and research on the issue of golf carts.
7. Approval of Minutes
a. April 2, 2013 – Regular City Council Meeting
8. Approve Bid Award with Play More West, Inc. as the No. 1 ranked firm for Phase II Design Build of All Children’s Park
9. Approve Bid Award with Team Pain as the No. 1 ranked firm for RFP #13-3 Skate Park Additions & Renovations
10. Approval of Renewal of Landscape Maintenance Contracts with Tuff Turf and Tif-Jen
11. Acceptance of Coraci Boulevard Right-of-Way South from Town West Boulevard
Councilman Ford asked that Item #8 be pulled for further discussion.
Motion to approve Consent Agenda Items #7 and 9-11 was made by Vice Mayor Burnette, and Seconded by 2nd by Councilman Kennedy. Motion carried unanimously by voice vote.
Item #8 - Councilman Ford believes the All Children’s Park renovations are excessive. He asked that Parks and Recreation Staff look for less expensive alternatives. Vice Mayor Burnette agreed with the price. He served on the committee and this was the best option for the money. There were five bids and all five on the committee ranked this company number one. Councilman Kennedy asked what the water consumption will be for the splash pad. Mr. Kisela advised that the water is pumped back through the system and there is not a lot of waste. Councilman Bastian likes the water feature.
Mr. Berman asked what happened with John Cardullo’s request for a handicap accessible swing. Susan Lovallo, Parks and Recreation Director, advised that they are working with John Cardullo on the handicap accessible swing.
Motion to approve Item #8 was made by Vice Mayor Burnette, and Seconded by Councilman Kennedy. Motion carried unanimously by roll call vote.
FINANCE (Wayne Saunders)
12. Resolution No. 13-22 – Budget Appropriation
Mayor Green read Resolution No. 13-22.
RESOLUTION NO. 13-22
A RESOLUTION OF THE CITY OF PORT ORANGE, VOLUSIA COUNTY, FLORIDA; APPROPRIATING OPERATING FUNDS FOR VARIOUS CITY OPERATIONS; SETTING FORTH REVENUES AND EXPENDITURES; AND PROVIDING AN EFFECTIVE DATE.
Motion to adopt Resolution No. 13-22 was made by Vice Mayor Burnette, and Seconded by Councilman Kennedy.
Wayne Saunders, Finance Director, explained the budget amendment with include the payroll audit and costs for the forensic audit. Mr. Kisela advised the auditors have found a few items of issue but nothing of great concern and nothing fraudulent at this point.
Ted Noftall asked when this became a forensic audit. Mayor Green said it’s always been a forensic audit. Mr. Noftall said CRI said it was a forensic consulting service. There was discussion on whether it is an audit or consultation or examination. Mr. Noftall asked if the payroll audit is really an audit or a consultation. Mr. Saunders said it is a payroll review. Mr. Noftall asked Council what they want out of the services. Mr. Kisela advised that the company advised they can provide more assistance as a consulting service rather than audit service. Mr. Noftall asked what the status is regarding the payroll issues. Mr. Kisela said the City has uncovered enough to have the payroll review by the audit company. Mr. Noftall asked what the status is on the golf board reports. He also asked about the Police Pension Board’s actuary report. Robin Fenwick, City Clerk advised that the Police Pension Board is meeting on May 17, 2013 to present their report to the Board and they will present to the City Council after that meeting. Mr. Noftall asked to combine the pension board administrators. Councilman Ford agrees; it should be looked into. Mr. Kisela said Staff can look into it and bring back a report.
Motion carried unanimously by roll call vote.
CITY ATTORNEY (Margaret Roberts)
13. City Attorney’s Report
Margaret Roberts, City Attorney had nothing to report.
ADMINISTRATION (Greg Kisela)
14. First Reading of Ordinance No. 2013-7 – Audit and Budget Advisory Board
Mayor Green read Ordinance No. 2013-7.
ORDINANCE NO. 2013-7
AN ORDINANCE OF THE CITY OF PORT ORANGE, VOLUSIA COUNTY, FLORIDA, CREATING AN ADVISORY BOARD OF THE CITY OF PORT ORANGE, FLORIDA, TO BE KNOWN AS THE AUDIT AND BUDGET ADVISORY BOARD; PROVIDING FOR THE PURPOSE AND DUTIES OF THE BOARD, MEMBERSHIP, QUALIFICATIONS, AND TERMS; AND PROVIDING AN EFFECTIVE DATE.
Motion to adopt Ordinance No. 2013-7 on First Reading was made by Vice Mayor Burnette, and Seconded by Councilman Ford.
Councilman Ford asked that the Ordinance be changed so that members can serve on more than one board. Vice Mayor Burnette agrees. Councilman Bastian agrees there should be no restriction on number of boards. Councilman Kennedy also agrees. Mr. Kisela advised that Staff thought the workload might be excessive for this Board, but that portion can be removed.
Motion to strike the restriction on number of boards a member can serve on was made by Councilman Ford, and Seconded by Vice Mayor Burnette.
Mr. Noftall asked for Council to explain “taking into consideration the opinion of city staff” included on page 3, section (2). Mayor Green asked why Mr. Noftall wouldn’t want to hear from City Staff if they had an opinion on an item. Mr. Kisela explained it is included so that the Board is encouraged to discuss issues and ideas with City Staff. Councilman Ford said he’s ok with it although he had originally requested that it be deleted.
Stan Hetrick asked when they will meet. Where do they fall into the budget calendar. Mr. Kisela advised the Committee will have to dovetail into the budget process. The committee will need to meet around the statutory requirements of the City’s budget.
Vice Mayor Burnette asked which appointments will get one year and which will get two year terms. Mayor Green asked if Council agrees with even numbered districts and the Mayor having two year terms to begin. All in favor.
Vice Mayor Burnette asked about the removal of a board member by Council. Is it by majority or super majority? Ms. Roberts said it is by majority vote.
Vice Mayor Burnette has mixed emotions about the Committee making policies. He wants them to evaluate and make recommendations to Council. Mayor Green agrees.
Mr. Berman agrees that the Committee needs to work with City Staff and hear their side.
Motion as amended carried unanimously by roll call vote.
15. Amended Budget Calendar
Mr. Kisela advised that Staff is requesting approval of the amended budget calendar.
Motion to approve the amended Budget calendar was made by Vice Mayor Burnette, and Seconded by Councilman Kennedy. Motion carried unanimously by voice vote.
16. City Manager’s Report
Mr. Kisela had nothing to report.
17. Comments/Concerns from Council Members
Councilman Kennedy asked for an update on the sports fields west of town. Mr. Kisela advised that Staff is doing a needs assessment. Shannon Lewis, Assistant City Manager, advised that Staff is preparing a quote for the services of a needs assessment. Councilman Kennedy asked for a status report on the feral cat issues. Mr. Kisela will provide an update.
Councilman Bastian asked who maintains the medians on Nova Road. Mr. Kisela will check to see if there is an agreement for the City to maintain. Councilman Bastian asked for information on the penalty on business tax. Mr. Kisela said an agenda item is moving forward. Councilman Bastian asked for an update on the code sweep with the hotels. Mr. Kisela said they are working on compliance. Most of the hotels/motels are getting their issues fixed; others have been taken to the Special Magistrate.
Vice Mayor Burnette said the biggest problem with the City’s baseball program is not having the fields for the 13-15 year olds. Mayor Green asked Mr. Kisela to revisit the issue. Vice Mayor Burnette reminded all of the Jazz Fest and Relay for Life at City Center.
Councilman Ford provided details of his experience with the Port Orange police and County dispatch after his car got broken into. He would like to start talking about community policing again. His second concern relates to the Chapel in the Garden. They are an event based business but they can’t have events outside. He would like Community Development to bring back options for Council consideration. Mayor Green agrees. Council consensus agreed. Councilman Ford agrees with Mayor Green regarding the stacking lane in Altamira. Mr. Kisela is looking into it. Mayor Green advised Dunlawton is a state road and the other is county.
Councilman Kennedy reminded all there is a prescription turn in event on April 27, 2013.
Jim Meadows asked Council for information on the college kids crossing Dunlawton from the apartments to the college. They are not using either traffic light and crosswalk, but rather crossing in the middle of them.
Mayor Green has a problem with the parking at Houligans. They are parking in the right-of-way.
Councilman Bastian asked when the vendor will be changed for the water bills. Mr. Saunders advised that it is behind but it should be the June billing cycle.
ADJOURNMENT: 7:51 p.m.
Mayor Allen Green
Robin Fenwick, City Clerk