REGULAR CITY COUNCIL MEETING

7:00 P.M. – COUNCIL CHAMBERS – CITY HALL

SEPTEMBER 25, 2012

AGENDA

ALL CITIZENS DESIRING TO ADDRESS THE PORT ORANGE CITY COUNCIL DURING CITIZEN PARTICIPATION SHOULD COMPLETE A SPECIAL APPLICATION FORM WHICH IS LOCATED ON THE STANDS OUTSIDE THE COUNCIL CHAMBERS.  AFTER COMPLETING THE FORM, PRESENT IT TO THE DEPUTY CITY CLERK.

 

A.   OPENING

 

1.    Pledge of Allegiance

2.    Silent Invocation

3.    Roll Call

 

B.   SPECIAL REPORTS, AWARDS, PROCLAMATIONS

 

4.    Local Business Spotlight

5.    Report from Kemper Sports Management regarding Cypress Head Golf Course

 

C.   CITIZEN PARTICIPATION (Non-Agenda – 15 minutes)

 

D.   CONSENT AGENDA

 

6.    Approval of Minutes

a.    September 4, 2012 – Regular City Council Meeting

7.    Project Manager’s Report

8.    ATM License Agreement between the City of Port Orange and SunTrust Bank

9.    Special Event Request – Roadside Tavern, 3400 S. Nova Road

10. Special Event Request – The Last Resort Bar, 5812 S. Ridgewood Avenue; Best Cars, 5816 S. Ridgewood Avenue; Hunt for Cars, 5796 S. Ridgewood Avenue

11. Special Event Request – First Turn Steakhouse & Lounge, 5236 S. Ridgewood Avenue & 5204 Ridgewood Avenue

12. Floodplain Management Annual Progress Report

13. Amendment No. 7 to ZCA Continuing Services Contract for CDBG Funded Safe Routes to School Sidewalks

14. Florida Department of Transportation Section 408 Highway Safety Grant Funds

15. Victims of Crime Act (VOCA) Grant

16. Approval to Utilize State Contract to Purchase Tires for Fleet Vehicles

17. Sole Source Authorization of Landfill Services by the County of Volusia

18. Sole Source Authorization of Sanitary Sewer Sludge Truck Refurbishment by Southern Sewer Equipment Sales

19. Engineering Services Contract with Quentin L. Hampton Associates, Inc. for Water and Reclaimed Water Plant Improvements as per Addendum No. 87

20. Wraparound Agreement of Volusia County Contract #08-B-165DK Backflow Device Testing and Certifications awarded to Aaron’s Backflow Services, Inc.

21. Approve Bid Award with A.G. Pifer as the lowest and most responsive bidder for City Center Ball Field Improvements and fence replacement pursuant to Bid No. 12-42

22. Change Order #1 (Deductive) with McMahan Construction for the Garnsey Water Treatment Plant Backwash Recovery Pumps and Filter Backwash Piping Project Engineering Services Contract

23. Wrap Around Agreement with Premier Magnesia for Magnesium Hydroxide for the Reclaimed Water Treatment Plant

24. Bid Award for Purchase of Water and Wastewater Treatment Chemicals

25. Agreement with Carmeuse Lime & Stone for Calcium Bulk Quicklime for the Water Treatment Plant

26. Agreement with Odyssey Manufacturing Company for Liquid Sodium Hypochlorite for the Water Treatment Plant, Wastewater Treatment Plant and Reclaim Lake Facility

27. Agreement with Thatcher Chemical of Florida for Bulk Chemicals for the Water Treatment and Wastewater Treatment Plants

28. Agreement extension with Airgas Carbonic Inc. to supply Carbon Dioxide used at the Water Treatment Plant

29. Approval to Piggyback City of Jacksonville’s Contract (CS-0136-10) with USA Services of Florida, Inc. for street sweeping services

30. Sheriff’s Association Contract to Purchase Fleet Vehicles & Equipment

31. Laundering/Dry Cleaning Service for Police and Fire Personnel

32. Contract Extension for Fuel Purchases Volusia County Cooperative Bid #09-B-30VO

 

E.   FINANCE (John Shelley)

 

33. Second Reading - Ordinance No. 2012-19 – Amendment of Code of Ordinances relating to the Fire and Rescue Pension Fund

34. Monthly Financial Report

 

F.    COMMUNITY DEVELOPMENT (Wayne Clark)

 

35. Discussion regarding Sign Permit Code

 

G.   PARKS AND RECREATION (Susan Lovallo)

 

36. Resolution No. 12-58 – Amend Fee Resolution 12-1 Establishing Revised Fees for City Co-Sponsored Athletic Leagues

37. Resolution No. 12-59 - Co-Sponsorship Sports Groups Agreements beginning in 2013

 

H.   PUBLIC WORKS (Roger Smith)

 

38. Second Reading – Ordinance No. 2012-22 – Award of Non Exclusive Franchise for Roll-Off Containers (Bid No. 12-43)

 

I.      ADMINISTRATION (Ken Parker)

 

39. Major Special Event Request – Lighthouse Loop Half Marathon at Our Deck Down Under, 78 E. Dunlawton Avenue; Aunt Catfish Restaurant, 4009 Halifax Drive; and the vacant lot at 4075 Ridgewood Avenue (adjacent to the Aunt Catfish parking lot)

 

J.    COUNCIL COMMENTS

 

40. Comments/Concerns from Council Members

41. City Council Committee Reports

a.    City Investment Committee

b.    Transportation Planning Organization (TPO)

c.    Library Advisory

d.    Municipal Firefighters Pension Board

e.    Municipal Police Officers Retirement Trust

f.     General Employees General Retirement Trust

g.    YMCA

h.    Volusia Council of Governments (VCOG)

i.      Volusia League of Cities

j.      ArtHaus

k.    Port Orange/South Daytona Chamber of Commerce

l.      Golf Course Board of Directors

m.   Communications Interlocal Agency (CIA)

 

L.    ADJOURNMENT

 


 

 

ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE HE OR SHE MAY NEED TO ENSURE AT HIS OR HER OWN EXPENSE FOR THE TAKING AND PREPARATION OF A VERBATIM RECORD OF ALL TESTIMONY AND EVIDENCE OF THE PROCEEDINGS UPON WHICH THE APPEAL IS TO BE BASED.

 

NOTE:  IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS ANY ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS PROCEEDING, YOU ARE ENTITLED, AT NO COST TO YOU, TO THE PROVISION OF CERTAIN ASSISTANCE.  PLEASE CONTACT THE DEPUTY CITY CLERK FOR THE CITY OF PORT ORANGE, 1000 CITY CENTER CIRCLE, PORT ORANGE, FLORIDA 32129, TELEPHONE NUMBER 386-506-5563, WITHIN 2 WORKING DAYS OF YOUR RECEIPT OF THIS NOTICE OR 5 DAYS PRIOR TO THE MEETING DATE; IF YOU ARE HEARING OR VOICE IMPAIRED, CONTACT THE RELAY OPERATOR AT 1-800-955-8771.

  

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

IMPORTANT UPCOMING DATES:

 

REGULAR MEETING DATES:

 

SPECIAL MEETING/WORKSHOP DATES (TENTATIVE):

October 2, 2012 @ 7 pm

 

October 16, 2012 @ 7 pm

 

October 23, 2012 @ 7 pm

 

 

 

**Meeting times and dates are subject to change. Please check with the City Clerk’s Office, the City’s website, or City Hall postings for up to date information.**