REGULAR CITY COUNCIL MEETING MINUTES
COUNCIL CHAMBERS – CITY HALL
1000 CITY CENTER CIRCLE
MAY 1, 2012
THE REGULAR CITY COUNCIL MEETING of the City of Port Orange was called to order by Mayor Allen Green at 7:00 p.m.
Pledge of Allegiance
Roll Call: Present: Councilman Bob Ford
Councilman Donald Burnette
Councilman Dennis Kennedy
Vice Mayor Bob Pohlmann
Mayor Allen Green
Also Present: Kenneth W. Parker, City Manager
Margaret T. Roberts, City Attorney
Robin Fenwick, Deputy City Clerk
SPECIAL AWARDS, RECOGNITION, PROCLAMATIONS, AND REPORTS
4. Local Business Spotlight – Giuseppe’s 30 year Anniversary
Debbie Connors, Port Orange/South Daytona Chamber of Commerce, introduced business owners of Giuseppe's, who is celebrating 30 years in business (20 years in Port Orange). Mayor Green presented Giuseppe's with a City Proclamation.
5. Sandra Tweedy - District Finalist for Teacher of the Year.
Mayor Green presented Sandra Tweedy with a City Proclamation recognizing her as a District Finalist for Teacher of the Year.
CITIZEN PARTICIPATION (Agenda)
6. Request to waive performance bond for the dog pavilion by John Junco
John Junco requested that Council waive the performance bond for the dog pavilion. Councilman Kennedy agrees with assisting by waiving the performance bond. Vice Mayor Pohlmann agrees, and supports the request. Councilman Burnette also supports. Councilman Ford agrees.
Motion to approve the request by John Junco to waive the performance bond made by Councilman Kennedy and Seconded by Vice Mayor Pohlmann. Motion carried unanimously by voice vote.
CITIZEN PARTICIPATION (Non-Agenda – 15 Minutes)
There were no citizen participation items.
7. Approval of Minutes
a. April 17, 2012 – Special City Council Meeting
b. April 17, 2012 – Regular City Council Meeting
c. April 24, 2012 – Special City Council Meeting
d. April 24, 2012 – Regular City Council Meeting
8. Construction Activity Report
9. Approval of Lease Extension with ArtHaus Foundation, Inc. for the building and premises at 3840 Ridgewood Avenue
10. Revalidation of Sole Source Vendor for Purchase of Telemetry Control Equipment
11. Change Order No. 1 to Street Sweeping Contract with USA Services of Florida, Inc.
Motion to approve Consent Agenda Items 7-11 made by Vice Mayor Pohlmann, and Seconded by Councilman Kennedy. Motion carried unanimously by voice vote.
FINANCE (John Shelley)
12. Resolution No. 12-23 – Budget Appropriations
Mayor Green read Resolution No. 12-23.
RESOLUTION NO. 12-23
A RESOLUTION OF THE CITY OF PORT ORANGE, VOLUSIA COUNTY, FLORIDA; APPROPRIATING OPERATING FUNDS FOR VARIOUS CITY OPERATIONS; SETTING FORTH REVENUES AND EXPENDITURES; AND PROVIDING AN EFFECTIVE DATE.
Mayor Green asked for comments; there were none.
Motion to approve Resolution No. 12-23 made by Vice Mayor Pohlmann, and Seconded by Councilman Kennedy. Motion carried unanimously by roll call vote.
PUBLIC UTILITIES (Mike Ulrich)
13. Resolution No. 12-22 - Ocean Quest Lift Station and Permanent Non-Exclusive Easement to the City of Port Orange
Mayor Green read Resolution No. 12-22.
RESOLUTION NO. 12-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT ORANGE, VOLUSIA COUNTY, FLORIDA; ACCEPTING OWNERSHIP OF THE REHABILITATED OCEAN QUEST LIFT STATION #117 AS A PUBLIC SANITARY SEWER PUMP STATION, NON-EXCLUSIVE PERMANENT LIFT STATION AND ACCESS EASEMENT GRANTED TO THE CITY OF PORT ORANGE; AND TO AUTHORIZE THE MAYOR AND CITY MANAGER TO EXECUTE ALL REQUIRED LEGAL DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE.
Fred Griffith, Engineer, provided details to Council and advised that the lift station is "better than new". Staff recommends that it be a public lift station.
Mayor Green asked for public comments; there were none.
Motion to approve Resolution No. 12-22 made by Vice Mayor Pohlmann, and Seconded by Councilman Kennedy. Motion carried unanimously by roll call vote.
14. Resolution No. 12-21 – Adoption of GASB 54 Policy
Mayor Green read Resolution No. 12-21.
RESOLUTION NO. 12-21
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT ORANGE, VOLUSIA COUNTY, FLORIDA; ADOPTING GASB 54 STANDARDS AND APPLICATIONS POLICY; SUPERSEDING PRIOR RESOLUTIONS AND ORDINANCES; PROVIDING FOR CONFLICTING RESOLUTIONS AND ORDINANCES; AND PROVIDING AN EFFECTIVE DATE.
Councilman Ford thanked Mr. Parker and the Finance department for their work on this resolution and implementing GASB 54. He feels better about where the City is with money because he understands these reports.
Councilman Burnette supports it and its transparency.
Mayor Green asked for public comments; there were none.
Motion to approve Resolution No. 12-21 made by Vice Mayor Pohlmann, and Seconded by Councilman Kennedy. Motion carried unanimously by roll call vote.
15. Emergency Management presentation
Shannon Lewis, Assistant City Manager, discussed the emergency management plans and needs with Council. Chapter 26: Emergency Management of the City's Code of Ordinance was discussed as it relates to the Emergency Management Coordinator. The Leadership Structure from 2004 and 2012 were discussed. Several positions have been cut. Currently there is no one in the direct position of Coordinator. The duties fall through Mr. Parker and Chief Jerry Monahan, as well as Asst. Chief Wayne Miller and Deputy Fire Director Ken Burgman.
Discussion was held relating to the job description.
Councilman Burnette is concerned with the job description when the person is fully trained, documents are updated, and there are no emergencies. Mayor Green said his experience shows that that doesn’t happen. There is always work to be done in the position, including grants and public education.
Councilman Ford is opposed to the position. He would rather hire policemen, firefighters, and/or public works employees.
Jerry Monahan, Public Safety Director, addressed Council relating to the job description and explained that the public education officer position cut from the fire department was reassigned for this emergency management position. Chief Monahan does not have enough staffing to fully and correctly handle the duties of the Coordinator.
Mr. Parker explained why the position is needed and what the employee would be doing.
Consensus of Council is not to approve the position at this time. They want to see all of the requests and pick and choose which ones they feel are most important and needed for the City.
Ms. Lewis continued by discussing the Emergency Operations Center (EOC) and provided details on the previous EOC and current EOC areas. Long term goals and costs are needed for the old police department.
Consensus of Council is to keep the EOC in the old police department but determine their long-term goals for the building. They would like Staff to prepare to move to the new police department in the years to come.
16. Authorization to issue a Request for Statements of Qualifications (RFSQ) for professional architectural/engineering services for a police shooting range facility
Mr. Parker gave details for the shooting range facility and introduced Jerry Monahan, Director of Public Safety. Chief Monahan discussed the need for the shooting range and the area set aside for it. Mayor Green asked for Council to review the architect/engineer firms.
Mr. Parker talked about the fire training facility with New Smyrna Beach. More information will come.
17. Comments/Concerns from Council Members
Councilman Kennedy is concerned with water abusers. There is also a dead Pine tree on Hensel Rd near Ernest Dr.
Vice Mayor Pohlmann asked citizens to slow down and be more careful while driving, specifically on S. Williamson.
Councilman Burnette advised that there was a dedication at Sugar Mill Gardens to Tyler Parks. He asked about school crossing lights at Horizon.
Councilman Ford asked about renaming historical areas to help revitalize those older areas (i.e. Sugar Mill area). Mayor Green advised that Shannon Booth had the same idea recently and would like to be involved in the process. Councilman Ford asked if internal Staff can train other employees on CPR, etc. rather than paying an outside firm to do the training. Mr. Parker said he believes overtime is the issue.
Mayor Green complained about litter in the City. He wants phone numbers for other City employees for after-hours calls so Mr. Parker is not always on call. He believes Code officers should be out seven days a week and should rotate their schedules to have coverage every day. Mayor Green complained about the special event at the causeway. He thinks another restroom is needed in the area.
Mr. Parker reminded Council that Thursday at 10am is the Wellness Fair in the gym for all City employees. Thursday night at the Amphitheater is National Day of Prayer. Next Tuesday at 5:30 Richard Kelton will talk with Council about the City Manager selection process and at 7 p.m. is the evaluation of proposals for golf course management contract. Council has elected to serve as the Proposal Evaluation Committee. May 2, 2012 is the Crystal Apple award by Port Orange/South Daytona Chamber at 11:45 a.m.
Mayor Allen Green
Kenneth W. Parker, City Manager