MEMORANDUM

  

To:                   Mayor Allen Green

                        Vice Mayor Dennis Kennedy

                        Council Member Bob Ford

                        Council Member Donald Burnette

                        Council Member Robert Pohlmann

 

From:              Kenneth W. Parker, City Manager

 

Subject:          Agenda Commentary for Regular City Council Meeting of

                         March 1, 2011

 

Date:               February 23, 2011

 

 

A.           OPENING

 

Item 1 -           Pledge of Allegiance

Item 2 -           Silent Invocation

Item 3 -           Roll Call

 

 

B.           SPECIAL AWARDS AND PROCLAMATIONS

 

Item 4 -           American Cancer Society

 

A representative from the American Cancer Society will be present to discuss “Paint Port Orange Purple” 2011 annual Relay for Life event.

 

 

C.           CITIZEN PARTICIPATION (Agenda)

 

Item 5 -           South Daytona/Port Orange Chamber of Commerce Quarterly Report

 

Debbie Connors, Executive Director of the Port Orange-South Daytona Chamber of Commerce, will be in attendance to make a report to the Council regarding the Chamber of Commerce.  This is a requirement of the City’s contract with the Chamber of Commerce.

 

D.           CITIZEN PARTICIPATION (Non-Agenda-15 Minutes)

 

E.           BOARD APPOINTMENTS AND INTERVIEWS

 

Item 6 -           Board Appointment

 

a.    Youth Advisory Board

 

F.            CONSENT AGENDA

 

Item 7 -           Approval of Minutes

 

a.    February 15, 2011 – Special City Council Meeting (Goals Workshop)

b.    February 15, 2011 – Special City Council Meeting (Recognition)

c.    February 15, 2011 – Regular City Council Meeting

d.    August 17, 2010 – Amended Minutes for the Regular City Council Meeting (Item #7 was inadvertently omitted in the original Minutes)

 

Item 8 -           Project Update/Parks & Recreation

 

Attached is the update from Parks and Recreation.  Staff recommends acceptance of the report.

 

Item 9 -           Construction Activity Report

 

Attached is the update on construction projects from Quentin L. Hampton Associates.  Staff recommends acceptance of the report.

 

G.           TABLED

 

Item 10 -        Revalidation of Sole Source Vendor for purchase of Backwash Recovery Pumps at the Garnsey Water Treatment Plant (Tabled from February 22, 2011)

 

The question that was raised related to whether the pumps were American made.  Until that question is answered, it is recommended that this item remain on the table.

 

H.           BOARDS AND COMMISSIONS

 

 

Item 11 -        Youth Advisory Board Report

 

A representative from the Youth Advisory Board will make a report to Council at this time.

 

Item 12 -        Parks and Recreation Advisory Board Report

 

A representative from the Parks and Recreation Advisory Board will make a report to Council at this time

 

I.              PUBLIC UTILITIES (Roger Smith)

 

Item 13 -        City Cost Participation Request for Public Improvements Constructed along Town West Blvd. by D.R. Horton Development

 

The developer of the Plantation Phase I Development, and his engineer, Harpster Engineering, cooperated with the city in 2004-2005 to design, permit, and construct aforementioned utility systems along Town West Blvd.  This was done to insure that the utilities were properly sized for the existing as well as the future development in the area. 

           

Sewer force main lines were upsized from 8” to 12” and reclaimed water lines were upsized from 12” to 16” at the Public Utilities Department’s request at that time. The developer’s engineer has now provided supporting cost documentation, attached along with their formal request for cost reimbursement under the city guidelines which were in place at that time.  We have now verified that these quantities are correct and unit prices were fair and reasonable and in-line with current industry pricing at that time.

 

Funds are currently available in City Cost Participation Project UCP001 to pay for the sewer force main and reclaimed water cost items contained in this request.

 

Staff recommends Council approve the City Cost Participation request and issue a purchase order to D.R. Horton Development in an amount not to exceed $57,169 for construction of upsized reclaimed water, and sanitary sewer force main along Town West Blvd. and to authorize the Mayor and City Manager to execute applicable documents, as necessary

 

City Manager Comments: The City does not pay until invoiced.  D. R. Horton did not invoice the City for the improvements.  All parties agree that the City agreed to cost participation in the water, sewer, drainage, and conduit.  D. R. Horton did not receive payment for the upsizing of the utilities, and the upsizing of the drainage improvements.

 

J.            ADMINISTRATION (Ken Parker)

 

Item 14 -        Innoprise Settlement

 

The City Council will be meeting in a Shade Meeting to discuss the Innoprise litigation.  Depending on the shade meeting discussion, the settlement agreement may be ready for City Council action on Tuesday night.  

 

K.           COUNCIL COMMENTS

 

Item 15 -        Comments/Concerns from Council Members

 

At this time council members may discuss various matters or concerns.

 

Item 16 -        Budget Workshop – City Debt

Memorandum

 

Last year, the City Council requested a specific workshop on debt.  The purpose of this meeting is to discuss the debt limit and where the City is in relationship with the debt ceiling established by City Council Policy; examine the amount on types of outstanding debt; look at the amount of debt the City of Port Orange retired last year; and, finally, look at a potential for lowering the City’s debt even more in 2011.

 

Several years ago, the City of Port Orange borrowed money from the State of Florida’s Revolving Loan Fund.  The City had been setting aside cash for the project, the expansion at Garnsey Water Treatment Plant.  The City was able to acquire zero U.S. Treasuries and Agencies that would completely liquidate the debt over time.  Because of the value of the zero’s, it may be appropriate to look at liquidating the zeros and retiring a portion of the SRF debt.  It might cost the City additional monies in the early years but over the life of the bond, it could save the City considerable amount of money.  We want to discuss this with the City Council.

 

 

 

 

KWP/ckr