REGULAR CITY COUNCIL MEETING MINUTES
COUNCIL CHAMBERS – CITY HALL
1000 CITY CENTER CIRCLE
FEBRUARY 1, 2011
THE REGULAR CITY COUNCIL MEETING of the City of Port Orange was called to order by Mayor Allen Green at 7:00 p.m.
Pledge of Allegiance
Roll Call: Present: Councilman Bob Ford
Councilman Donald Burnette
Councilman Bob Pohlmann (Arrived at 7:05pm)
Vice Mayor Dennis Kennedy
Mayor Allen Green
Also Present: Kenneth W. Parker, City Manager
Margaret T. Roberts, City Attorney
Robin Fenwick, Deputy City Clerk
CITIZEN PARTICIPATION (Agenda)
4. Boy Scouts of America – Brad Doyle and Fred Griffith
Brad Doyle and Fred Griffith invited Council members to the Golden Eagle Dinner on March 3, 2011 at Riverside Pavilion where Mayor Green is the Dinner Honoree.
Mayor Green commended the Boy Scouts of America for the number of boys who are earning the Eagle Award recently.
CITIZEN PARTICIPATION (Non-Agenda – 15 Minutes)
Sharon Russo expressed concern about the feral cat ordinance that was brought before Council at a previous meeting. She suggested the cats be taken to get spaded or neutered rather than the individuals be fined for feeding them.
Linda Rondeau expressed concern about the feral cats as well, saying they are a nuisance and dangerous for local children.
Mayor Green advised both citizens that the ordinance is a work in progress and nothing has been decided yet.
BOARD APPOINTMENTS AND INTERVIEWS
5. Board Appointments and Interviews
a. Parks & Recreation Advisory Board (1 term to expire 2/15/14)
Marc Campbell introduced himself and explained why he should be on the Parks & Recreation Advisory Board. Mayor Green asked if he had time for another board. Mr. Campbell said yes, absolutely. He explained that he has older children and now an eight year old. He feels he has experience to share.
Sean Maroney introduced himself and why he should be on the Board.
John Bogdanoff introduced himself and deferred to Marc Campbell or Sean Maroney. He feels either of those candidates would be suitable.
Larry King introduced himself and also deferred to Marc Campbell or Sean Maroney. He also feels either of those candidates would be suitable.
Motion to Appoint Marc Campbell to the Parks & Recreation Advisory Board made by Councilman Burnette, and Seconded by Vice Mayor Kennedy. Motion carried unanimously by voice vote.
Councilman Pohlmann asked Sean Maroney to continue to put his name in for Boards he may be interested in.
6. Approval of Minutes
a. January 18, 2011 – Regular City Council Meeting
7. Project Update/Parks & Recreation
8. Construction Activity Report
9. Proposed Change Order to the R&R Industries Contract for Additional Work Required at Fire Station 73 and the Allen Green Center
10. Approval of Final Change Order and Payment to Masci Corp., Sleepy Hollow Drainage Improvements
11. Approval of the Bid Award by the City of Daytona Beach Shores for South Atlantic Avenue Improvements related to the Joint Project Agreement with the City of Port Orange
12. Purchase of Tank Mixing Unit for Water Storage and Distribution System
13. Purchase of Hach Water Quality Analyzers associated with Sole Power Mixing Units at Oceans & Peninsula Potable Water Pumping Stations
14. B-23 Canal Dredging Contract with Ryan Southern, Inc.
Mayor Green pulled items #9 and 14 for further discussion.
Motion by Councilman Pohlmann to approve Consent Agenda Items #6-8 and #10-13, Seconded by Councilman Burnette. Motion carried unanimously by voice vote.
Item #9: Mayor Green asked Mr. Parker if the Council should wait until the next round. Mr. Parker advised that Staff would like this change order to go through as there will be another one coming for the next meeting, and this will help keep things moving.
Motion by Councilman Burnette to approve Consent Agenda Item #9, and Seconded by Vice Mayor Kennedy. Motion carried unanimously by voice vote.
Mr. Parker explained the roof issues have been worse than expected. Mayor Green advised that he is amazed by the product used originally. Councilman Pohlmann asked about the needed repairs and a credit. Mr. Parker explained that there are two areas for repairs and explained the credit. Councilman Ford asked if there was any way to require Staff to remain in the building during repairs. Mr. Parker explained that that is the normal process but this particular repair had different circumstances. Mayor Green explained that it would be hard to get the equipment out. The materials used would not pass inspections today.
Item #14: Mayor Green asked Shannon Lewis, Assistant City Manager to explain the status. Ms. Lewis explained the issues and the changes coming.
Motion to Approve Consent Agenda Item #14 made by Councilman Pohlmann and Seconded by Councilman Ford. Motion carried unanimously by voice vote.
FINANCE (John Shelley)
15. Upgrade the Current NCR 7731 Utility Payment Scanning Equipment with an NCR ITRAN 3000T.
Motion by Vice Mayor Kennedy to Approve, and Seconded by Councilman Burnette.
Mr. Parker explained the equipment request. The new equipment is for accepting payments.
Motion carried unanimously by roll call vote.
16. Resolution No. 11-7 – Budget Appropriations
Motion to Approve made by Vice Mayor Kennedy, and Seconded by Councilman Pohlmann. Motion carried unanimously by roll call vote.
17. Comments/Concerns from Council Members
Vice Mayor Kennedy reported that he spent the day at the State of the County address on January 31, 2011.
Councilman Pohlmann asked Mr. Parker about the status of the retention pond behind the VFW. Mr. Parker explained that it is not waiting on a grant, money is in place and the project should be moving soon. Looking for volunteers to help plant trees and plants in that area. Councilman Pohlmann asked if there are any IAFF meetings scheduled. Mr. Parker said yes, one is scheduled for February 10, 2011 regarding pensions. A letter went out regarding impact bargaining with deadlines on more meetings. Councilman Pohlmann is hoping that citizens will step up and volunteer to help with the cat issue.
Councilman Burnette has heard from several people regarding the feral cats. He has found that a feeding ordinance alone has been ineffective. We may need something multi-pronged. He would like to see what we have paid to the Human Society in recent months. Councilman Burnette requested a list of Board openings.
Councilman Ford recommended that a task force be put together to address the issue, including some veterinarians. He is also worried about the bid process. It makes things difficult for the Council. He asked if there is anyway we can fix the process to reduce the error rate so there are less mess ups and we still get the lowest bid. Mr. Parker advised he would go through the process with staff. Mayor Green explained that the architect did a terrible job on the roof projects. Mayor Green also explained how bids work on the contractor’s end. He still believes there should be two envelops (one with the bid amount and the other with all of the paperwork) and the paperwork should be in order and verified prior to the bid amount being opened or reviewed.
Mayor Allen Green
Kenneth W. Parker, City Manager