To: Mayor Allen Green
Vice Mayor Dennis Kennedy
Council Member Donald Burnette
Council Member Robert Pohlmann
From: Kenneth W. Parker, City Manager
Subject: Agenda Commentary for Regular City Council Meeting of
January 25, 2011
Date: January 20, 2011
Item 1 - Pledge of Allegiance
Item 2 - Silent Invocation
Item 3 - Roll Call
B. SPECIAL RECOGNITION AND PROCLAMATIONS
The City Council will honor the Atlantic High School Bowling Team as State Champions.
Thursday, January 20, 2011, Tonya Saylor was honored as the State of
C. STATE OF THE CITY MESSAGE
D. SPECIAL REPORT
A representative of KemperSports will make a report to the Council regarding The Golf Club at Cypress Head at this time.
E. BOARD APPOINTMENTS AND INTERVIEWS
a. Construction Regulation Board (3 terms to expire on 2/15/13)
b. Parks & Recreation Advisory Board (2 terms to expire 2/15/13 and 2/15/14~resignation as of 12/13/10)
c. Library Advisory Board (2 terms to expire on 2/15/14)
d. Youth Advisory Board
F. CITIZEN PARTICIPATION (Non Agenda – 15 minutes)
G. CONSENT AGENDA
Attached is the Project Managers Report. If you have questions, please contact any of the Project Managers or me.
This signal is a LAP (Local Area Projects) project that is funded on a 75% FDOT, 25% City cost share arrangement. The low bid price was below the Engineer’s estimated cost of $230,000 and the second bid price of $198,645.88. There was one addendum to the contract that identified the shade of black required for the mast arm and clarified the general liability limits. The low bidder acknowledged Addendum 1 in the bid as required in Section 00300-4 and separately by submission of an initialed copy of the Addendum. There is no question whether the bidder received and submitted their bid based on the bid documents, including addendum 1. The irregularity occurred when the low bidder failed to circle the Addendum 1 as required on page 00480-1, the anti-collusion statement. It is staff’s recommendation that the low bid of Traffic Control Devices be accepted and any irregularities in the bid documents waived
Funding #312-4300-541-81-10 Project # IMIOO4
is the bid for the Traffic Signal at the intersection of
Attached is the Monthly Financial Report. If you have questions, please contact either John Shelley or me.
I. PUBLIC WORKS (Warren Pike)
Staff has been reviewing the landscape contract which is due to expire March 31, 2011.
we are in need of direction pertain to whether the City wants to continue to
maintain the County areas within the City without being reimbursed by the
County. These areas are
Staff has also been working on several methods to reduce costs as to eliminating mulching and weeding as well as removing tree pruning from the contract. We are considering reducing the mow frequencies where possible without jeopardizing appearance and we are looking into some turf replacement as to the type of grass in order to reduce the need for chemical spray treatments and mow frequency.
We propose to reduce mow frequencies as follows: reduce park areas to 32 mows per year (previously 36) and reduce medians to 24 mows per year (previously 39). Retention ponds will remain at 24 mows per year and right-of-ways will remain at 18 mows per year. Staff feels these changes will lead to a substantial savings in our landscape maintenance contract costs
Contract will be placed out for bids and staff wishes Council direction and/or opinion on proposed changes.
This item is for discussion only.
City Manager Comments: Please look at the level of service
that is discussed.
J. HUMAN RESOURCES (Rob Zicker)
In an effort to address the current budgetary concerns, on the PBA approved an MOU with the City that temporarily revises Articles 17 and 21 of the PBA collective bargaining agreement forgoing Sick and Annual Leave Exchange for Pay for fiscal year 2010-2011. This MOU also includes a provision that Sick and Annual Leave accumulated above the respective maximum levels will be forfeited by the employee for fiscal year 2010-2011.
Similar MOUs have been agreed to by the PBA Lts., and PEA bargaining units and Civil Service Employees.
Staff recommends approving the Sick and Annual Leave Exchange for Pay MOU with the PBA.
This is a memorandum of understanding between the City of
Staff recommends staff approve the Memorandum of Understanding between
the IAFF Commander Unit and the City of
The City and the PBA have negotiated and ratified a 2009-2010 collective bargaining agreement. This collective bargaining agreement requires changes to the police pension ordinance with regards to pension benefits and member contributions.
Staff recommends approval of Ordinance No. 2011-2 amending Chapter 54-122, which revises the current pension benefits and member contributions in accordance with the 2009-2012 PBA collective bargaining agreement.
Council Members Bob Pohlmann and Don Burnette have asked that we discuss a
Regional Fire Service before meeting with other Cities located in
Some weeks ago, I broached the subject of combining the administrative components of Police and Fire into a Public Safety Department. The savings that could be achieved in such a combination is approximately $177,000 annually. Because of some retirements, the City has an excellent opportunity to consider bringing both Police and Fire under one single Department Head for administrative purposes. The City is not considering the Public Safety Officer program. In the PSO program an officer is certified to be a both a police officer and firefighter. The closest department that operates as a combined department is Daytona Beach Shores. I think it is better for the city of Port Orange to operate in our current manner rather than having dual certified officers. Our community is different from the Shores. Our call volumes for both Police and Fire are different from theirs. Having an operational component for Police and for Fire makes operational sense for the City of Port Orange. However, it makes sense to consider a Public Safety Department to handle the administrative operations for Police and Fire. I have not included any additional materials in the City Council packet at this time. Before I spend time developing an Administrative Code proposal for your review, I have one question: does the City Council want me to develop an administrative code option for the City Council to consider? If the City Council desires for me to develop a detailed administrative code option, I will bring it back to the Council at your February 15th Agenda for your consideration. In my opinion, it has merit and has the potential of saving the City money in the upcoming budget year by reducing authorized strength by two positions (Fire Chief and a clerical assistant).
L. COUNCIL COMMENTS
At this time council members may discuss various matters or concerns.
At this time, Council Members may report on various committees to which they have been assigned.