To: Mayor Allen Green
Vice Mayor Mary Martin
Councilman Dennis Kennedy
Councilman Robert Pohlmann
Councilman George Steindoerfer
From: Kenneth W. Parker, City Manager
Subject: Agenda Commentary for Regular City Council Meeting of
November 3, 2010
Date: October 27, 2010
This Agenda is very short. All items with the exception of the two reports from Boards and Commissions and Arthaus are on consent agenda. The 5:30 p.m. workshop is on Police Services.
Item 1 - Pledge of Allegiance
Item 2 - Silent Invocation
Item 3 - Roll Call
B. CITIZEN PARTICIPATION (Agenda)
C. CITIZEN PARTICIPATION (Non-Agenda – 15 minutes)
D. CONSENT AGENDA
Attached are the minutes of the September 7, 2010, Regular City Council Meeting. Staff recommends approval.
Attached is the update from Quentin L. Hampton’s. If you have questions, please let me know.
Attached is the update on Recreational Facilities. If you have questions, please contact either Susan Lovallo or me.
Attached is the report from Public Works. If you have questions, please contact either Warren Pike or me.
Will S. Harold and Virginia V. Harold, the owners of the subject property; have applied for a Right-of-Way License Agreement through the Department of Community Development. The application was made in connection with a proposal to reconstruct a driveway and a front entry sidewalk with decorative pavers.
The License Agreement Application has been reviewed for completeness and accuracy. The proposal was reviewed with respect to City Codes and possible effects to adjacent properties resulting in no outstanding concerns. The owners have submitted a building permit application for the proposal as described that has also been reviewed for approval by appropriate City staff.
The property owner has been advised of applicable requirements and advised of the License Agreement and permit review process. This agreement has the effect of requiring the property owner to maintain and, if necessary, replace these improvements with the accepted standard construction requirements of the City. Further, should the property owner fail to abide by this requirement, it provides the City with the ability to take necessary corrective actions at the expense of the property owner.
recommends Council approve and authorize the Mayor and City Manager to act on
behalf of the City to execute a License Agreement for Lot 13 and the westerly
half of Lot 12,
below-listed residents of
The subject area is approximately 216 feet wide along the southwesterly bank of the pond and varies from 94 feet to 32 feet in depth as extended from the adjacent residential lots to the top of bank. Overall, the subject area covers approximately 10,152 square feet and is beyond the mowing perimeter routinely maintained by Public Works. The area is wooded and has become overgrown with brush, tall weeds, and tangled vines. Additionally, this area is not visible from surrounding right-of-ways and lends itself to undesirable activity.
These four residential property owners have approached city staff and requested permission to clean the subject area of the vines, brush and weeds. With the license agreements as proposed, the owners will agree to maintain the areas adjacent to their homes, promote the growth of native vegetation so as to enhance wildlife habitat, and to install approved fencing. Should any of these property owners fail to abide by the terms of the license agreements, the City has the ability to take corrective actions as necessary at the expense of the offending property owner(s).
This proposal has been reviewed by appropriate City Staff and approval is recommended.
recommends Council approve and to authorize the Mayor and the City Manager to
execute the four License Agreements on behalf of the City for use and
maintenance of the upland portion of Nixon-Biro Stormwater Pond adjacent to
residential properties at 760, 746, 740, and
Change Order #2
Item B.1. City Hall. Replace expansion joint $11,484.90+ 5 days.
Item B.2. City Hall.
Item C.1. Fire Station 73.
Staff recommends Council approve Change Order #2
with R&R Industries in the amount of
$122,256.37 plus 34days for work required in addition to the original
contract requirements to complete the re-roofing of the
Manager Comments: After the bids were received on the three roofs,
there were a number of items that were discovered that led to this change
order. At the
Quentin Hampton is using a retired General Contractor, Frank Flagg, as their inspector on this job. We have assigned Bob DeFilippo to inspect the three roofs. Bob has been extremely valuable in his review of the roofs, the roof drawings, and working with the contractor to identify problem areas.
We expected change orders after the contractor uncovered the roof. However, these items were discovered before they actually started on the project. This would not have changed the bid order.
the Southeast Volusia Hospital District was created, Spruce Creek was utilized
as a geographic boundary. At that time,
the District included residents from
time and annexations, the District now includes
In order to file a local bill in the Legislature, the City must request sponsors, present to the local delegation and advertise such intent 30 days in advance. The Volusia County Delegation meets December 10, 2010 in DeLand so advertising would have to occur on or before November 10.
requests authorization to advertise in order to preserve the City’s ability to
file a local bill in the upcoming legislative session that would provide an
opportunity for a
Staff recommends that Council authorize the City Manager to advertise the City’s intent to request a local bill that would amend the membership of the Southeast Volusia Hospital District Board.
City Manager Comments: In order for the delegation to consider
a local bill at its meeting on December 10, 2010, it must be advertised. As you know, there is a substantial
population of Port Orange residents living in the Southeast Volusia Hospital
District. In a recent newspaper article
that described the District, it stated that a small sliver of
E. BOARDS AND COMMISSION
A representative of the Environmental Advisory Board will make a report to the Council at this time.
A representative of the Parks and Recreation Board will make a report to the Council at this time.
F. COUNCIL COMMENTS
At this time, Council Members may discuss various matters of concern.