REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL
AUGUST 3, 2010
THE REGULAR CITY COUNCIL MEETING of the City of
Pledge of Allegiance
Roll Call: Present: Councilman George Steindoerfer
Councilman Bob Pohlmann
Councilman Dennis Kennedy
Vice Mayor Mary Martin
Mayor Allen Green
Also Present: Kenneth W. Parker, City Manager
Margaret T. Roberts, City Attorney
Shirley M. Kelly, Deputy City Clerk
Glenda Leftwich, Recording Secretary
Mayor Green acknowledged the recent death of Tom McClellan. His death is a loss to the community.
Candidates present introduced themselves and gave an overview of their background and what District they are running in. Also present were former City Councilmen Jim Meadows and Ben Talluto.
Mayor Green commented on a recent meeting he had with a young professional group and their interest in serving the community. He encouraged them to stay involved in their community. They have a tremendous amount of knowledge that needs to be canned and distributed.
The City Council recessed at 7:09 p.m. for a Town Center CRA Meeting, which minutes are under separate cover.
Recess: 7:09 p.m.
Reconvene: 7:41 p.m.
SPECIAL RECOGNITION AND PROCLAMATIONS
Mayor Green read a Proclamation
in recognition of those who operate and maintain our drinking water,
wastewater, and stormwater systems. City
employees Glen Whitcomb and Jim Smith were present representing the Florida
Water & Pollution Control Operators Association. Steve Wolfson,
student studying social Studies at Spruce Creek High School, introduced
himself. He is present because of his interest in what is going on in
5. Resolution No. 10-56 – FY 2011/2016 56-Year Capital Improvement Program
RESOLUTION NO. 10-56
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
Councilmen Pohlmann and Kennedy
feel this is a well laid out plan. It was discussed in detail last week. Vice
Mayor Martin supports it too. Mayor
Green said this subject came up in a forum held last night. The City of
Motion made by Vice Mayor Martin, seconded by Councilman Kennedy, to adopt Resolution No. 10-56. Motion carried unanimously upon roll call vote.
CITIZEN PARTICIPATION (Non-Agenda – 15 Minutes)
6. Approval of Minutes:
a. June 1, 2010 – Regular City Council Meeting
b. June 15, 2010 – Special City Council Meeting
c. June 15, 2010 – Regular City Council Meeting
d. June 22, 2010 – Special City Council Meeting
7. Update on Construction Projects
8. Update on Recreational Facilities
9. City Attorney’s Report
10. Road Construction Report
11. Approve Public Employees Association (PEA) 2010-2011 Union Contract
Motion made by Vice Mayor Martin, seconded by Councilman Steindoerfer, to approve Agenda Item Nos. 6-10. Motion carried unanimously by voice vote.
11. Approve Public Employees Association (PEA) 2010-2011 Union Contract
Mr. Parker, City Manager, said negotiations went smooth with employees and the City was able to arrive at an agreement after about three meetings. They were very supportive of the direction the City is going. Councilman Kennedy said Council recognizes the effort made and the commitment to the City. It speaks well of those employees. Councilman Pohlmann offered is thanks also. The Council has not forgotten about the PEA employees. He asked are they the only ones who have signed off on the sick and vacation proposal for next year. Mr. Parker said Civil Service and other unions were sent notices. Vice Mayor Martin agrees the PEA stepped up to the plat. She appreciates it. Councilman Steindoerfer said those employees are often the lowest paid, hardest working, and they have been terrific. It is too bad the City cannot get cooperation from others.
Motion made by Vice Mayor Martin, seconded by Councilman Pohlmann, to approve the Public Employees Association (PEA) 2010-2011 Union Contract. Motion carried unanimously upon roll call vote.
BOARDS AND COMMISSION
12. Report from Advisory Board
Environmental Advisory Board
Jim Meadows, Chairman of the Environmental Advisory Board, updated Council on recent discussions. Councilman Pohlmann commented on work done at Sleepy Hollow. Mr. Meadows said it was done very professionally. He commented on how well Warren Pike, Public Works Director, worked with everyone. Mayor Green commented on Massey having problems getting rid of dirt. Mr. Parker said it could be trucked to the wellfield property but that is a long distance. Mr. Meadows asked about rights to boat slips and the manatee trust fund. He asked what happen after a project goes beyond an extension date and how many boats can be put at one dock. The Board reviewed the manatee protection ordinance and had some questions on it. He asked how many boats you can put at one dock. Mr. Parker spoke regarding a County slip dock and that they have a different definition. Ms. Lewis, Assistant City Manager, is reviewing this. Mr. Meadows asked what constitutes what type of vehicle can pull into a slip. Mr. Parker said the question is not the current owner but in successive owners. Some issues have to be monitored. They are trying to work through the logistics.
Phil Klema, Environmental Advisory Board Member, said the manatee regulations been around a long time. If the City starts parking boat trailers on CRA property, those begin to become slips. When you repaint at the causeway if you are not careful that adds to it. The City should reserve enough for the Causeway and Riverwalk and allow enough for individual property owners along the way. There was some discussion regarding grouping slips together in a common area. That should help the manatees. They also discussed stormwater discharge. It is recommended that the City advertise specifically who violations are to be reported to. He has tried to call and been routed around a lot. Mayor Green spoke regarding where the City stands on Rosebay and restoration of oysters and who that would fall back on for follow-up, the Environmental Advisory Board? Mr. Parker said it could. The City can have a group make a presentation to the Board regarding this. Mr. Meadows asked about the old Causeway. Mr. Parker said that everything from the old Causeway they plan on removing has been. Mayor Green said the issue with Rosebay is crustation and environmental issues.
13. Resolution No. 10-57 – Budget Appropriations
RESOLUTION NO. 10-57
RESOLUTION OF THE CITY OF
Motion made by Vice Mayor Martin, seconded by Councilman Kennedy, to adopt Resolution No. 10-57. Motion carried unanimously upon roll call vote.
14. City Vision Statement – 2010 Update
Mr. Parker said that Donna Steinebach, Assistant to the City Manager, headed up this project. This product is the results of a two year series of workshops and input from citizens and other interested parties. Ms. Steinebach said the Vision Statement has all key concepts, ideas, and aspirations that came out of various input sessions. There was no one source or event that created it. It is the culmination of all things discussed. Ms. Steinebach expressed her appreciation for everyone’s input. It is a document of the people and not any one Department or elected officials. Mayor Green said everybody as a different perspective and that is okay. When everything is put all together it is a great community. Councilman Steindoerfer is sorry that the City was unable to complete Riverwalk during his tenure as a Council Member. Vice Mayor Martin is glad to see the Vision Statement updated. She is proud to be in a City that does a vision of where they want to go. Councilman Pohlmann said it is amazing the number of decisions that are made are done so based on this document. He commented to the Mayor that he should not cut himself short for what he has done while on the Council. No amount of education could replace what he has done for the City. Mayor Green said he has been fortunate in being surrounded by good and talented people. Councilman Kennedy said even though some items do not get accomplished it always has the City moving forward. Every citizen concern is important in its own way.
John Junco, Council candidate,
said regardless of the results of the elections he will continue to work with
the City and volunteer his services. He
said a resident had brought to his attention working with other agencies
regarding concerns relative to health issues and the issue with
Motion made by Vice
Mayor Martin, seconded by Councilman Pohlmann, to adopt the City of
15. Approval of Memorandum of Understanding between Coastal
Association (PEA) and City of
Margaret Roberts, City Attorney, asked any motion for approval being subject to the City Manager being advised in writing that the union members have voted to ratifying. Mr. Parker said Randy May signed the documents last Wednesday and indicated the membership is in agreement. Councilman Kennedy reiterated his former remarks thank the PEA for working with the City. Councilman Pohlmann agreed. He is glad they understand the economic conditions. Vice Mayor Martin agreed. Mayor Green commented on Randy May’s contributions and interest in the City.
Motion made by Vice Mayor Martin, seconded by Councilman Kennedy, to approve the Memorandum of Understanding between Coastal Public Employees Association (PEA) and City of Port Orange, subject to the City Manager being advised in writing that the union members have voted to ratify. Motion carried unanimously upon roll call vote.
16. Comments/Concerns from Council Members
Councilman Steindoerfer commented
on the abandoned church building on
Mr. Parker said that Mary Swardorski
has asked Cities to partner in submitting a grant application for
sustainability communities. The City’s match would be through in-kind
contributions. The City of
Regular City Council Meeting Minutes
August 3, 2010
checking with Council first. He feels more information is needed. Mr. Parker will put this on the August 17th Council Agenda. Mayor Green spoke regarding volunteers and the importance they can play in the City. A list of some 34 different grouping of things that people can volunteer for has been put together. Persons interested in any type of volunteer work are asked to contact the City.
Mr. Parker spoke regarding
Mr. Parker reminded Council of the 6:00 p.m. workshop on Wednesday with Sheriff Ben Johnson regarding police services. City staff will make a presentation on this August 10th. There are some costs not in the Sheriff’s proposal that City Council needs to look at. Discussion followed regarding taking public input at the meeting with the Sheriff. Mr. Parker said that typically the Council takes comments. Mayor Green said it is, however, limited. Mr. Parker said on August 10th there is a workshop with the YMCA. Inside the regular meeting Mike Mellon will discuss emergency transportation services. There is no meeting on August 24th. Traditionally, Council the Tuesday before the public hearing on the budget the Council will review it for the final time and give staff final instructions. That will be on August 31st. Mayor Green led a discussion regarding the proposed millage rate, rollback rate, and how you can best answer questions from residents who say you are raising their taxes. Mr. Parker said for many years discussion was the rate as compared to rollback rates. That has changed today. Generally they are rolled forward. Now the discussion is let us compare tax rates not as it relates to anything else. The dialogue is changing now. People that generally would see a change in taxes are the ones that have built up some savings in save our homes. Unless you know the specifics of their property and look at their values you cannot answer their question. Vice Mayor Martin commented on TABOR. There is a candidate that is promoting freezes until something can be worked out on that, whether he gets elected or not. The Senate and House leadership groups are going forward with the same thing, the freeze and working toward TABOR. The millage rate that Council adopts this year may be all they will get for a few years. She wants the public to be award of this. Councilman Pohlmann commented on the savings the City will see from the buyback on the new policy for the next fiscal year regarding vacation and sick leave will be substantial. He asked when Council will see some numbers on this. Mr. Parker said before the last meeting on the budget.
ADJOURNMENT: 9:15 P.M.
Mayor Allen Green
Kenneth W. Parker, City Manager