To: Mayor Allen Green
Vice Mayor Mary Martin
Councilman Dennis Kennedy
Councilman Robert Pohlmann
Councilman George Steindoerfer
From: Kenneth W. Parker, City Manager
Subject: Agenda Commentary for Regular City Council Meeting of July 27, 2010
Date: July 19, 2010
On Tuesday night, July 27, 2010, I am asking the City Council to conduct a Shade Meeting to discuss labor negotiations. The meeting will convene at 6:00 p.m. in the City Manager’s Conference Room.
Item 1 - Pledge of Allegiance
Item 2 - Silent Invocation
Item 3 - Roll Call
B. CITIZEN PARTICIPATION (Non-Agenda)
C. SPECIAL REPORT
At this time, a representative of KemperSports will make a report to the Council regarding the Golf Club at Cypress Head.
City Manager’s Comment: KemperSports Management will present the 2010-11 proposed Operating Budget for your consideration. Each member of the City Council has received a copy of the proposed budget materials. The Golf Course Board will be reviewing the budget at 4:30 p.m. They will be providing the Council with their recommendation.
City is required by the State of
D. BOARD APPOINTMENTS AND INTERVIEWS
One appointment needs to be made to the Environmental Advisory Board with the term to expire on May 7, 2013. Paul Minshew is interested in being reappointed to this Board. There are no other applications on file for this Board.
Two appointments need to be made to the Library Advisory Board with the terms to expire on July 18, 2013. Roz Crotty and Shirley Shook have expressed an interest in being reappointed to this Board. There are no other applications on file for this Board.
One appointment needs to be made to the Planning Commission for a term expiring September 1, 2012. Attached is the application from Tom Jordan for service on this Board. No other applications have been received.
The terms of Tom Jordan and Ben Talluto are scheduled to expire. Tom Jordan has advised Staff that he is not interested in being reappointed to this Board. Ben Talluto has expressed an interest in being reappointed. The only other application on file is from Sonya Laney. Staff is checking with her to see if she is still interested in being appointed.
E. CONSENT AGENDA
Attached is the Project Managers Report. If you have questions, please contact any of the Project Managers or me.
The City has negotiated a contract with the PEA bargaining unit. The PEA voted to approve this contract. Staff recommends approval of the 2010-2011 PEA contract.
City Manager’s Comments: The
Staff has been working with Sensus to correct some meter equipment failures in some of the older meters. Some are warranty issues and some related to equipment already out of warranty. This proposal is positive for the City, and Staff recommends approval.
Attached to this agenda form is a resolution adopting specific amounts for the energy usage charge related to water, sewer, and reclaimed water. It should be noted that the attached rate resolution does not change the energy rate per thousand galls for water, decreased by 4 cents per thousand gallons for sewer energy, and decreases by 1 cent per thousand gallons the energy charge for reclaimed water. Staff recommends approval.
Attached is the Monthly Financial Report. If you have questions, please contact either John Shelley or me.
G. COMMUNITY DEVELOPMENT
is a request to rezone ±83 acres located at
The Master Development Agreement (MDA) recognizes the current development conditions of the existing mobile home park and requires future MDA and conceptual Development Plan (CDP) amendments prior to any redevelopment.
Planning Commission Recommendation: On June 24, 2010, the Planning Commission recommended approval, 5-0 (Commissioner Parker excused; one seat vacant).
Staff Recommendation: Staff recommends approval.
H. PUBLIC UTILITIES
The City of Daytona Beach Shores and their consulting engineers, Kimley
Horn, have been working with Public
Utilities Staff and our consulting engineers, Quentin L. Hampton Associates,
Inc., over the past year to prepare joint design plans and construction
documents to provide for the construction of a 12’ wide bike path along the
east side of Atlantic Avenue right-of-way. The complete project will require the
relocation of the existing County roadway (
The City of
This Joint Project Agreement will enable our water line mains and water
service lines to be included in the
This JPA project is currently estimated to cost $1,300,000 of which approximately $800,000 is related to our proposed relocated water system. Utility Improvement Funds are currently budgeted under CIP Project # URL009 to cover this anticipated work. Prior to final contract award, we will be bringing to you the actual cost reimbursement request by the City of Daytona Beach Shores as determined by the actual bid award amount of our cost share.
Staff recommends that Council approve the attached resolution
pertaining to a Joint Project Agreement between the City of
The FDOT has completed designing a future 6-laning improvement for I-4 between SR44 and I-95. The design includes stormwater ponds and wildlife crossings. Additionally, the project features a 10-foot high animal safety fencing along the corridor, which has the added benefit of enhancing homeland security for our property holdings and central wellfield. Some of the planned improvements require procurement of lands abutting the existing right-of-way.
Specifically, Parcel 806 is located on
The City previously granted a perpetual easement to FDOT abutting this location for the same purpose. However, the area was determined to be insufficient to construct the improvements as designed. Because the design requirements cannot be altered without sacrificing federal funds necessary to construct the project, FDOT elected to contact the City to request an additional easement.
Therefore, an additional perpetual easement is necessary to accommodate
the wildlife crossing at this location.
The expanded easement as proposed does not conflict with the existing
use of the land for hunting or billboards.
FDOT negotiated with
Staff recommends that Council approve the attached resolution authorizing to the FDOT a perpetual easement across 21,900 square feet of land, and authorizing the Mayor and City Manager to execute the associated contract documents.
The proposed amendment to the City’s Purchasing Manual Policies and Procedures, Section 14, Article 14.10, authorizes the City Manager to delegate hearing and determination of a bid protest.
that Council approve the attached resolution amending the City of
J. COUNCIL COMMENTS
At this time, Council Members may discuss various matters of concern.
At this time, Council Members may report on various committees to which they have been assigned.