To: Mayor Allen Green
Vice Mayor Mary Martin
Councilman Dennis Kennedy
Councilman Robert Pohlmann
Councilman George Steindoerfer
From: Kenneth W. Parker, City Manager
Subject: Agenda Commentary for Regular City Council Meeting of June 1, 2010
Date: May 24, 2010
Item 1 - Pledge of Allegiance
Item 2 - Silent Invocation
Item 3 - Roll Call
B. SPECIAL RECOGNITION AND PROCLAMATIONS
At this time, Mayor Green will present the proclamation recognizing Code Enforcement Officers Appreciation Week.
May 14, FCCMA recognized Port Orange Fire & Rescue for the Department’s
Fire Prevention Week 2009 Program, which was made possible through a
partnership with Atlantic High School Education and Support Services Academy
(ESSA) students. In October, 2009, Port
Orange Fire & Rescue and ESSA students presented fire safety learning
stations to Grades K-3 at all six elementary schools in
C. SPECIAL REPORT
A representative of KemperSports will make a report to the Council regarding the Golf Club at Cypress Head.
Attached is the Comprehensive Annual Financial Report (CAFR) FY ended 9/30/09 for City Council review. External Auditors, Brent Millikan & Co., CPA’s, and City Staff are available to answer any questions. Staff recommends that Council approve the Comprehensive Annual Financial Report (CAFR) for Fiscal Year Ended 9/30/09.
D. CITIZEN PARTICIPATION (Agenda)
Williams, the CEO of the Southeast Volusia Hospital District, will be making a
presentation to the Port Orange City Council related to developments concerning
Deborah Connors, Executive Director of the Port Orange-South Daytona Chamber of Commerce, will make a report to the Council at this time.
E. CONSENT AGENDA
Attached are the minutes of the following meetings:
Regular Meeting of April 20, 2010
Special Meeting of April 27, 2010
Regular Meeting of April 27, 2010
Special Meeting of May 4, 2010
Staff recommends approval of the minutes.
Attached is the report on construction projects. If you have questions, please contact any of the Project Managers or me.
Attached is the report from Parks and Recreation. If you have questions, please contact Susan Lovallo or me.
Attached is the Road Construction Report. If you have questions, please contact either Warren Pike or me.
The Public Utilities Department recommends the replacement of existing filter troughs for both the north and central process trains at the Garnsey Water Plant. Each process train consists of 16 wash water troughs in 4 filter cells.
The original filter troughs were manufactured by Infilco/Ondeo Degremont Company and fabricated with heavy gauge sheet metal. Over the years, these troughs have been de-rusted and repainted several times. However, the troughs are now nearly 30 years old and in need of replacement. During the Volusia County Department of Health Department’s most recent plant inspection, replacement of the aging filter troughs in the north and central process trains was recommended.
The new replacement filter troughs will be fabricated using fiberglass reinforced plastic (FRP). This type of construction has proven to be very durable and is not subjected to the type of deterioration or corrosion common to metal troughs. During the last plant expansion in 2002, the filter troughs in the newer south process train were constructed with reinforced fiberglass plastic.
The original manufacturer provided a price quote in the amount of $186,200, which did not include labor to remove the existing troughs. Ordinarily, these filter troughs would be considered sole source proprietary items, custom fabricated by the original manufacturer. However, through working with our independent consultant QLHA, staff was able to identify two additional qualified fabricators capable of manufacturing fiberglass filter troughs to the safety standards required for this project. After researching and qualifying both firms, specifications and shop drawings were provided to each. Tortuga Boat Manufacturers provided a quote in the amount of $68,000 for the removal of the existing troughs and the fabrication and installation of the new fiberglass troughs.
In accordance with City Purchasing Policies and Procedures, staff recommends waiver of bidding requirements where solicitation of bids is deemed to be inappropriate in consideration of the distinctiveness of the filter trough specifications for quality and safety purposes.
Funding for the replacement of the filter troughs is available in the current year capital budget in project number WWP0003 Water Plant Improvements.
Staff recommends that Council approve waiver of formal bid requirements, and approve Tortuga Boat Manufacturers for installation of fiberglass filter troughs in the amount of $68,000.
May, there was a failure in the retaining walls east of
not all of the wall failed, the insurance company is
settling only that portion of the wall that failed. In order to have a uniform system in place, I
am recommending the City replace the entire wall with the redi-rock
system. The system is similar to the
system used in Port Orange Plantation located off of
F. COMMUNITY DEVELOPMENT
The previous property maintenance code known as the Southern Building Code Congress (SBCCI) Housing Code was adopted by reference through the Building Code. When the City was required to adopt the Florida State Building Code the reference to the SBCCI code was removed. The International Property Maintenance Code (IPMC) is the current national standard reference for property maintenance. The IPMC will regulate maintenance of all property in the City and not just housing. Local amendment have been drafted in order to preserve essential elements of the Code of Ordinance, provide uniformity with State mandated codes, and allow for effective enforcement procedures.
Staff recommends that Council approve the attached ordinance adopting the 2009 International Property Maintenance Code with local amendments.
City Manager’s Comments: Not having a housing code in our Code of Ordinances has hampered Code Enforcement Officers, especially in these times when a number of homes are in foreclosure. The Code provides the City with maintenance standards for other types of property, not just commercial property. It is recommended that the City Council adopt the International Property Maintenance Code with local amendments. Let me encourage you to meet with Wayne Clark and his staff related to this code prior to the meeting. Becky will be glad to coordinate meetings with you and staff.
have received a Major Special event request from Les Ditchek,
representative for TNT Fireworks, to hold a fireworks sale located at
City Manager’s Comments: It has been several years since the City had a
request for a fireworks stand in
G. COUNCIL COMMENTS
At this time, Council Members may discuss matters of concern.