To: Mayor Allen Green
Vice Mayor Mary Martin
Councilman Dennis Kennedy
Councilman Robert Pohlmann
Councilman George Steindoerfer
From: Kenneth W. Parker, City Manager
Subject: Agenda Commentary for Regular City Council Meeting of March 23, 2010
Date: March 16, 2010
Item 1 - Pledge of Allegiance
Item 2 - Silent Invocation
Item 3 - Roll Call
B. SPECIAL REPORT
A representative of KemperSports will make a report to Council at this time.
C. CITIZEN PARTICIPATION (Non-Agenda)
D. CONSENT AGENDA
Attached is the Project Managers Report. If you have questions, please contact any of the Project Managers or me.
Through the Use Agreement, FIND will allow the City
to place up to 30,000 cubic yards of dredged material on the MS434A site which
is currently being utilized by the Army Corps of Engineers for the
Under the Agreement, the City would be responsible for a use fee of $100 per month while under construction and 0.10 cents per cubic yard placed on the site. The MS434A site is considered a “reserve site” for FIND (one of only two in the District) and they have no plans to offload the spoil for future reuse. Because of this, FIND has agreed to waive the removal and contingency fees; however, in the event that the site does have to be offloaded at a future date, the City would be responsible for the cost associated with its spoil material as a proportionate amount of the total material to be removed. The Agreement provides adequate time for notification.
Without the use of the MS434A site, the B-23 canal dredging project cost increases substantially. Staff recommends approval of the Use Agreement with FIND.
Staff recommends that Council approve the Use Agreement with the Florida Inland Navigation District (FIND) for the MS434A site and authorize the Mayor and City Manager to execute all necessary documents.
Manager’s Comment: The Florida Inland Water Navigation District (FIND)
Board has approved the City placing the sediments removed from the B-23 canal
on the spoil island that is being used by the contractor who is dredging
CVS Site is located on the east side of
The site plan has been reviewed by staff and found to be in compliance with the City’s development requirements. A Development Order will be issued upon City Council approval of the Fair-Share Agreement and receipt of the fair-share mitigation payment.
Staff recommends that Council approve the Concurrency and Fair-Share Agreement for the CVS site plan.
The referenced project provides for additional harvesting and treatment
of stormwater ponds which are generally located in the area of
The proposed work includes 2 pump stations, 12” stormwater force main
piping from the Ken Bern stormwater pond to the Reclaimed Water Plant including
underground crossings of
We request Council consider awarding this “base bid only” contract to Masci Construction in the amount of $1,079,924 in order to enable the work to be completed in a timely manner in accordance with the terms of the grant. The available funding for this project is identified in the Ken Bern Reclaimed Water Augmentation Project, RIM 003.
Staff recommends that Council approve the bid award for the Ken Bern Reclaimed Water Augmentation Project Bid No. B-10-06 to Masci Construction, in the amount of $1,079,924 for the base bid, contingent upon identification of sufficient funding, and to authorize the Mayor and City Manager to sign and execute all required contract documents.
The referenced project was planned to provide for additional harvesting
and treatment of stormwater ponds which are generally located in the area of
The original project included 2 pump stations, 12” stormwater force
main piping from the Ken Bern stormwater pond to the Reclaimed Water Plant
including underground crossings of
Staff recommends that Council approve the Change Order No. 1 to the Ken Bern Reclaimed Water Augmentation Project in the deductive amount of $401,340 to Masci Corporation making the revised contract amount $678,584, and to authorize the Mayor and City Manager to sign and execute all required contract documents.
Staff has reviewed vehicle needs for each Department. The Fleet Purchase Summary sheet attached provides a breakdown of each vehicle requested by user department, age of vehicle, cost to maintain, mileage of each, and budget information. Vehicle purchases which have been deferred are also shown. Staff requests approval to piggyback various contracts, each listed on the spreadsheet next to vehicle to be purchased, in order to purchase the vehicles at the lowest cost possible.
The total cost for the fleet vehicles requested will not exceed $721,025.55; FT 2010 budget is $1,865,500, resulting in a surplus budget amount of $1,144,474.45. Funds are available in the Fleet Finance Account No. 50510005806400.
Staff recommends that Council approve the purchase of the fleet vehicles as shown on the Fleet Purchase Summary sheet for a total cost not to exceed $721,025.55.
City Manager’s Comments: As the City Council is aware, the City of
2009, Council awarded the concrete sidewalks, bike paths, and curbs contract to
low bid vendor, Sparks Concrete LLC.
This contract provides for the installation and repair of sidewalks,
bike paths, and curbing as needed. As
allowed by contract,
Staff recommends that Council approve the extension to the concrete construction contract, Bid No. B09-16 with Sparks Concrete LLC another year.
The lake contract with Clarke Aquatic Services Inc., Bid 07-08, is due to expire April 30. Clarke Aquatic is willing to extend the contract another year without any increase in price with the exception of the CPI rate increase as allowed by contract. This year, the rate increase will be 2.12% (see rate sheet attached). Staff is satisfied with the performance of Clarke Aquatic and recommends approval of the rate increase and the contract extension. If approved, this will be the fourth year of a possible five-year contract. The total annual cost will not exceed $42,428.16, and the spread sheet attached provides a list of all areas treated and the maintenance cost associated with each. Funding is shown on the commentary attached.
Staff recommends approval to extend the lake service contract with Clarke Aquatic Services Inc. for another year for a total cost not to exceed $42,428.16.
Our West Master Lift Station Facility located at our Reclaimed Water
We originally had hopes that sufficient dollars might also be remaining and available to also complete the additional bid alternate work for the Clark Regional Pump Station Renovation. Funds however currently do not exist to award this bid alternate at this time. This additional work project will therefore need to be put off temporarily until additional funds can be identified.
Bids for this project were publicly advertised and seven bids were publicly opened on March 8, 2010. Upon evaluation of all of the seven bids received it was determined that Masci Construction is the lowest responsive bidder under the base bid award. Masci Construction, a local firm, has recently successfully completed several other capital projects for the City on time and within budget.
We request your approval in awarding this “base bid only “contract to Masci Construction in the amount of $417,650 at this time so that the necessary work may be completed in a timely manner. Funding for this project is currently available in the Sewer Plant Replacement Project, CIP Project, SSP 002.
Staff recommends that Council approve the bid award for the West Master Lift Station and Clark Regional Upgrades Project, # B -10-05, to Masci Construction, in the amount of $417,650 for the base bid and to authorize the Mayor and City Manager to sign and execute all required contract documents.
Interlocal Agreement provides for the establishment of the Southeast Regional
Marine Patrol Unit. The cities of
Staff recommends that Council approve renewal of the Interlocal Agreement for the Southeast Marine Patrol Unit and authorize the Mayor and City Manager to execute the Interlocal Agreement on behalf of the City.
E. TABLED ITEMS
Staff recommends that this item remain on the table.
Item 16 - “Piggyback” of
Miller Pipeline Contract with
Staff recommends that this item remain on the table.
City Manager’s Comments: This item will be brought to the City Council on April 6 for discussion and action.
City Council approved the acceptance of a FEMA Hazard Mitigation Grant for the
Cypress Head club house. Also,
previously, the City Council approved the engineering for the
Attached is the Monthly Financial Report. If you have questions, please contact either John Shelley or me.
G. COMMUNITY DEVELOPMENT
Item 19 - First
is a request to rezone +/-23 acres located at
Planning Commission Recommendation: The Planning Commission recommends approval 5-0 (Commissioners McMasters and Booth excused).
Staff Recommendation: Staff recommends approval.
This is a request to approve the First Amendment for the Nautica Lakes PUD Master Development Agreement. The purpose of the amendment is to extend the expiration date of the MDA to 2014, establish a project completion date of 2024, and change the owner’s corporate name to Nautica Lakes, Inc. Since this PUD will have multiple construction phases, and given the nature of the economy since the MDA was originally adopted in 2008, staff finds the extension is a reasonable request. All outstanding staff comments have been addressed. The staff report and amendment document are attached.
Planning Commission Recommendation: The Planning Commission recommends approval 5-0 (Commissioners Booth and McMasters excused).
Staff Recommendation: Staff recommends approval.
City Manager’s Comments: In your packet are actually two different documents
for City Council consideration. The
first is one that was reviewed by the Planning Commission. It is the document that is being proposed by
the developer. The second option is
being proposed by the City Manager. The
second document would require the donation of the right of way for Yorktowne
and the developer to provide the City with all road permits, plans, and
specifications that they may have acquired.
The property owner still would have the responsibility for the road
construction. One of the things that has blocked the City from applying for grant dollars
associated with the Yorktowne project is that we must certify that we have all
of the right of way, plans, and permits ready to move forward. This is an attempt to allow the City to be
able to make those representations in the future. The property owner’s attorney has stated that
they would have to obtain a release from their lender to provide the property
to the City of
G. PUBLIC SAFETY
Staff will present the report to Council concerning Bike Week 2010.
H. COUNCIL COMMENTS
At this time, Council Members may discuss various matters of concern.