To: Mayor Allen Green
Vice Mayor Mary Martin
Councilman Dennis Kennedy
Councilman Robert Pohlmann
Councilman George Steindoerfer
From: Kenneth W. Parker, City Manager
Subject: Agenda Commentary for Regular City Council Meeting of
February 16, 2010
Date: February 8, 2010
Remember Tuesday night beginning at 5:00 p.m. at the Riverside Pavilion, we will be honoring the coaches who coach our youth athletic teams. The City Council will need to leave about 6:30 p.m. in order to be present at City Hall for the Regular City Council Meeting.
Item 1 - Pledge of Allegiance
Item 2 - Silent Invocation
Item 3 - Roll Call
B. BOARD APPOINTMENTS AND INTERVIEWS
There has been a vacancy on the Library Advisory Board for some time which has created a problem in having a quorum. One appointment needs to be made to the Library Advisory Board with the term to expire on July 18, 2010. Attached is the application from Mike Young who has expressed an interest in serving on this board. Mr. Young has indicated that he will be in attendance at the Council meeting on Tuesday. No other applications are currently on file.
One appointment needs to be made to the Fire and Rescue Pension Fund. This position is held by a member of the public. Jim Reardon has expressed an interesting in being reappointed and has indicated that he will be in attendance at Tuesday’s Council meeting. At this time, we have no other applications on file.
City Manager’s Comment: The City Council has two appointments to the Firefighters Pension Board. The City Council has appointed one of its members to the Board. Mr. Reardon is the other City Council appointee.
One appointment needs to be made to the Police Pension Fund. This position is held by a member of the public. David Strassel has expressed an interesting in being reappointed and has indicated that he will be in attendance at Tuesday’s Council meeting. At this time, we have no other applications on file.
City Manager’s Comment: The City Council has two appointments to the Police Pension Board. The City Council has appointed one of its members to the Board. Mr. Strassel is the other City Council appointee.
C. CITIZEN PARTICIPATION (Non-Agenda)
D. CONSENT AGENDA
The attached Staff Reports include the Development Activity Report for January, 2010, and the Building Activity Report for December 2009. These reports provide information on proposed development and projects under construction, commercial code enforcement activity, and monthly building permits and inspection updates.
The City has been providing excess fiber optic services to Palmer College Foundation since the College first developed. The attached agreement continues to provide excess fiber optic services but clarifies access to the facility and now requires Palmer to work directly with Time Warner for services, such as internet access and IP addressing. Palmer will pay the City $70.00 per month for use of the City’s fiber and will pay Time Warner for all other services.
The agreement is cancellable by the City with a 60-day notice provision in the event services or access can no longer be made available by the City. Staff recommends approval of the fiber optic agreement.
Staff recommends that Council approve a fiber optic
agreement between the City of
In October 2009, Council approved the
replacement purchase of generators at the three water pumping facilities (a 175
kW at Peninsula Pump Station, a 175 kW at Oceans Pumps Station, and a 125 kW at
Florida Detroit Diesel-Allison has a
continuing service agreement with the City of
With regard to the existing generators, the City will retain ownership of the units. The Public Works Department will evaluate refurbishing each generator, and consider trailer-mounting them for ready transport as part of City-wide emergency preparedness.
Staff recommends that Council approve a purchase order to Florida
Detroit Diesel-Allison in the amount of $49,686 for installation of three
replacement generators, in accordance with the terms of their continuing
service agreement with the City of
This joint effort between the City and County over the past 2 years
successfully widening both roadways has helped to improve traffic flow on
The project team has now determined and is in full agreement on final
unit quantities such that this Final Deductive Change Order #3 can now be
approved. Your approval of this final
deductive change order for the amount of $155,276 related to the Joint Project
Agreement with the
Staff recommends that Council approve the Final (Deductive) Change Order #3 to the County Project #4740-1 by the County of Volusia with Masci Corporation for the Joint Project Agreement between the City of Port Orange and the County of Volusia for Williamson Blvd. Phase I (Utility Improvements) for a deductive amount of $155,276 and to authorize the Mayor and City Manager to execute the associated contract documents as necessary.
E. REPORT FROM ADVISORY BOARD
A representative of the Citizen Advisory Committee for the MPO will make a report to the Council at this time.
F. COMMUNITY DEVELOPMENT
Item 12 - Second
Staff requests that this item be continued to March 2, 2010.
Item 13 - First
Development Code (LDC) to
allow Interim Uses within the Planned Community – Port Orange Riverwalk (PC-R)
zoning district. The Community
Redevelopment Agency for
In addition to required display advertisements in the newspaper, all property owners within the Riverwalk Redevelopment Project area, including mobile home owners in Halifax Mobile Home Park, have been provided notification of the public hearings on the subject ordinance by First Class U.S. mail.
Staff recommends that Council approve the attached ordinance amending Chapter 17, Section 30, of the Port Orange Land Development Code to allow Interim Uses within the Planned Community – Port Orange Riverwalk (PC-R) zoning district.
Resolution authorizes the City of
City Manager’s Comment: We are still gathering information related to the issues raised by Mr. Libby. Specifically, we are looking into the septic tank issue and the pump issue.
Item 15 - Resolution No. 10-13 - Florida Department of Agriculture and Consumer Services, American Recovery and Reinvestment Act of 2009 Forest Health Improvement Initiative – SummerTrees Pond Reforestation
The City intends to submit a grant application to the Florida Department of Agriculture & Consumer Service's American Recovery and Reinvestment Act of 2009 Forest Health Improvement Initiative grant program. The intent is to increase local tree canopy cover at the SummerTrees Pond by installing native, drought tolerant trees.
There is no match required. The City seeks $24,000.00.
Staff recommends that Council approve the attached resolution authorizing the City Manager to submit an American Recovery and Reinvestment Act of 2009 Forest Health Improvement Initiative grant application and execute a maintenance agreement as well as any grant documents.
On December 8, 2009, the City Council authorized
staff to draft and mail a Release, Indemnity and Hold Harmless Agreement and
Grant of Lien and Access Rights for the B-23 Canal to the property owners abutting the canal. The City is in receipt of executed documents
from 30 of the 33 affected property owners, which includes all properties south
The City’s consulting engineers, Dredging & Marine Consultants, LLC (DMC), have analyzed the characteristics of the canal and have talked with the dredging contractor to determine project feasibility. We believe that dredging can occur in the areas where waivers were executed. The three properties who did not execute the waivers are located in close proximity to each other on the northern end of the canal. Because the City did not receive 100 percent of the waivers, City Council authorization is needed to move forward with the project.
This item is for discussion purposes only at this time.
Attached is a memorandum outlining the options available to the City Council as it relates to the mowing contracts. The City bid the mowing contracts in 2006. By mutual consent of the parties, the contracts could be renewed each year. If either party did not agree to the renewal, then the mowing contracts would have to be rebid. We are about to enter the final year of the contact. Does the City Council desire to renew for one more year or to rebid the mowing contracts? All of the vendors have agreed to renew at current prices.
The City Attorney has drafted this process for use during the Special City Council meeting related to the Impasse Hearing. By adopting this item, the City Council will establish the format and outline how the meeting will be conducted. If you have questions, please feel free to contact Margaret Roberts.
H. COUNCIL COMMENTS
At this time, Council Members may discuss various matters of concern.