To:                   Mayor Allen Green

Vice Mayor Mary Martin

Councilman Dennis Kennedy

Councilman Robert Pohlmann

Councilman George Steindoerfer


From:              Kenneth W. Parker, City Manager


Subject:          Agenda Commentary for Regular City Council Meeting of

February 2, 2010


Date:               January 25, 2010



A.                 OPENING


Item 1 -           Pledge of Allegiance

Item 2 -           Silent Invocation

Item 3 -           Roll Call



B.                 CITIZEN PARTICIPATION (Non-Agenda)

C.                CONSENT AGENDA


Item 4 -           Approval of Minutes


Attached are the minutes of the December 8, 2009, Regular City Council Meeting.  Staff recommends approval.


Item 5 -           Update on Construction Projects


Attached is the update from Quentin L. Hampton’s.  If you have questions, please let me know.


Item 6 -           Update on Recreational Facilities


Attached is the update on Recreational Facilities.  If you have questions, please contact either Susan Lovallo or me.


Item 7 -           Road Construction Report


Attached is the report from Public Works.  If you have questions, please contact either Warren Pike or me.


Item 8 -           2010 Legislative Report


Attached is a listing of important dates and information related to the 2010 Regular Legislative Session along with the Florida League of Cities Legislative Action Agenda. 


Staff recommends that Council adopt the 2010 Legislative Program and authorize staff to monitor key legislation applicable to the City, its operations and the community in general.


Item 9 -           Add New Police Facility to Landscape Contract with Tif-Jen, Inc.


The new Police facility on Clyde Morris Boulevard is near completion, and the landscaping needs to be maintained.  Tif-Jen has submitted an estimate (see attached); and, as shown, the total annual cost is $34,017.  This includes mowing, weeding, pruning, mulch, fertilizer, and weed/pest spray applications.  There is approximately 138,140 square feet (3.2 acres) of lawn and landscaped beds that require maintenance.  Funds are available in Account No. 00143005413420 ($22,695) and Account No. 00143005413414 ($11,322).  Staff recommends approval to add the new Police facility to the landscape contract with Tif-Jen Inc. for a total annual cost not to exceed $34,017.





Item 10 -        Reports from Advisory Boards


a.                  Environmental Advisory Board


A representative of the Environmental Advisory Board will make a report to the Council at this time.


b.                  Youth Advisory Board


A representative of the Youth Advisory Board will make a report to the Council at this time.


E.                 FINANCE


Item 11 -        Resolution No. 10-11 - Budget Appropriations


On November 10, 2009, City Council approved the acceptance of a Florida Department of Transportation Local Agency agreement supplemental for the Canalview resurfacing project.  The attached resolution appropriates budget revenue and expenditures for these projects.  Staff recommends approval.



F.                 PUBLIC SAFETY


Item 12 -        Approval of Daytona Frogman Triathlon


Tigershark Endurance Events, LLC, is producing the “Daytona Frogman Triathlon” on March 20 and 21, 2010, in Daytona Beach Shores.  Tigershark Endurance Events LLC is requesting to allow cyclists participating in the event into the City of Port Orange routing cyclists over the Dunlawton Bridge and onto Riverside Drive and returning the same route to the beachside.  The total costs for the City to staff this event are $2,215.64.  The total cost includes $1,375.64 for Public Works personnel and $840 for Police personnel (estimates attached).  Tigershark Endurance Events LLC has agreed to pay the total cost of $2,215.64.  The proceeds from this event will be donated to the Naval Special Warfare Foundation which supports the families of fallen or wounded Naval Special Warfare personnel.  Approval to stage this event has been given by the Volusia County Council and City of Daytona Beach Shores.  This event is sanctioned and insured through USA Triathlon.


Staff recommends that Council approve charging Tigershark Endurance Events LLC for full cost recovery for the Daytona Frogman Triathlon being held on March 20 and 21, 2010.



G.                ADMINISTRATION


Item 13 -        Resolution No.10-12 - Reimbursement of Grants Funds – Gamble Property


The City Council discussed this item two weeks ago.  This Resolution authorizes the disbursement of the funds to the County.  As you will recall, in 2007, the City of Port Orange reserved funds to repay the funds to Volusia County should Gamble cease to be opened to the public.  Since the property is no longer open to the public, the funds must be repaid to Volusia County as required by the terms of the grant.


At the Council Meeting, items were presented to the City Council related to Gamble.


1.                  It was suggested that the pump at Gamble was operational when the City assumed responsibility for the property; but during the period the City held the property, it stopped functioning and was not repaired.  According to Susan Lovallo and Glen Walker, the pump was operational for a short period of time when the property was under City management.  It did stop working.  After consultation with the Museum, it was decided not to repair the pump.  When the City left, the pump was still on property. 

2.                  It was stated that there is no water at Gamble.  The City did extend water to the property.  When the City left, we did disconnect water service to Gamble.  The meter is still there.  Water service could easily be established by the Museum simply by putting up a deposit and having water service turned on.

3.                  The plumbing at the Gamble House was disconnected.  It was a joint decision made by the City and the Museum.  There was a concern that water lines would break because of their age and would damage the building. 

4.                  There was a discussion about the septic tank.  During the renovations process, the septic tank was damaged.  The contractor made repairs to the septic tank and pumped it out.  When the City left, the septic tank was in place and functional.     


When our maintenance staff left Gamble, an inventory and condition of the facilities was recorded.  I have asked Susan to provide the City Council with a copy of the inventory and the condition of the facilities as of October 1, 2007.  That was the date the City turned over the facilities to the Museum.  Also, I have asked her to provide all of the other information related to the pump, septic tank, water service, and plumbing at Gamble.  I think it is important for the City Council to have copies of these materials in place.



H.                 COUNCIL COMMENTS


Item 14 -        Comments/Concerns from Council Members


At this time, Council Members may discuss various matters of concern.