To: Mayor Allen Green
Vice Mayor Mary Martin
Councilman Dennis Kennedy
Councilman Robert Pohlmann
Councilman George Steindoerfer
From: Kenneth W. Parker, City Manager
Subject: Agenda Commentary for Regular City Council Meeting of
September 15, 2009
Date: September 8, 2009
Item 1 - Pledge of Allegiance
Item 2 - Silent Invocation
Item 3 - Roll Call
B. SPECIAL RECOGNITION AND PROCLAMATIONS
Attached is the proclamation recognizing the week of September 17 as Constitution Week.
C. CITIZEN PARTICIPATION
A representative of the Port Orange-South Daytona Chamber of Commerce will provide Council with an update on Chamber activities at this time.
D. CITIZEN PARTICIPATION (Non-Agenda – 15 Minutes)
E. CONSENT AGENDA
The attached Staff Reports include the Development Activity Report for August, 2009, and the Building Activity Report for July, 2009. These reports provide information on proposed development and projects under construction, commercial code enforcement activity, and monthly building permits and inspection updates. Staff recommends acceptance of the reports.
For the past several years, the City has utilized the services of
Stewarts Electric Motor Works for repairs of various motors and pumps at both
water and wastewater treatment plants as well as remote pumping
facilities. Through a bid award by the
As part of its continuous preventative maintenance and repair program at the R. Dwayne Huffman Reclaimed Water Plant, the Public Utilities Department has scheduled the refurbishment of (2) internal recycle pumps and motors to factory specifications. The department has sufficient operating funds in the current FY2008-09 budget to complete this project.
Stewarts has submitted a price quote totaling $38,231.00 to include (1) disassembly, cleaning, and inspection of the recycle pumps and motors; (2) routine maintenance and replacement of parts; and (3) reassembly, painting, and final testing of the two internal recycle pumps.
The Public Utilities Department requests Council approval of the “piggyback contract” and approval of a purchase order to Stewarts Electric Motor Works, Inc. in an amount of $38,231.00. Current year funds for refurbishment of the two internal recycle pumps are available in the general maintenance and repair services account 401-0600-536.46-10.
Staff recommends Council approval to
“piggyback” City of
By their original action on October 28, 2008, City Council approved the means to “piggy-back” Volusia County Contract #08-B-165KW for Backflow Device Testing and Certifications awarded to Aaron’s Backflow Services, Inc.
Per FAC 62-555.360, the City is required to maintain a cross connection program. The program includes annual testing and inspection of all backflow prevention (BFP) devices. BFP’s are typically installed immediately after the meter on potable water services. Their purpose is to protect the city’s drinking water system from potentially being contaminated by pollutants that may be injected into the drinking water plumbing after the point of connection to the city system. City policies place the responsibility of testing and maintaining BFP’s on the owner of the backflow device. In the case of commercial and multi-family developments, the parcel owner must provide the required annual testing. However, the City itself bears this responsibility for residential connections.
The current County price agreement remains in effect through September
30, 2013. Aaron’s Backflow Services, Inc. has agreed to perform the same
services for the City of
The Public Utilities Department is requesting City Council approval to revalidate the “piggyback contract” and authorize a purchase order to Aaron’s Backflow Services, Inc. in the amount of $120,000, contingent upon final approval of the FY2009-10 operating budget. Funds have been budgeted in FY2009-10 under Professional Services account 40108005363113 specifically for this purpose.
Staff recommends Council approval to “piggyback” Volusia County, Florida Contract #08-B-165KW Backflow Device Testing and Certifications awarded to Aaron’s Backflow Services, Inc., to authorize a purchase order in the amount of $120,000, contingent upon final approval of the FY2009-10 operating budget.
On December 2, 2008, City Council approved selection of low bidder, R/J
Group, Inc., to provide general contractor services for a SHIP housing
It has been determined that a change order in the amount of $3,293.00 is necessary because the original bid submitted by R/J Group did not contain pricing for the purchase of the shingles necessary to replace the roof. The original bid by R/J Group included all other expenses relating to the roof replacement except the cost of shingles. Shingles that were to have been donated to this project through Builders Care, a non-profit subsidiary of the Home Builders Association, were not provided.
recommends that Council approve the attached change order in the amount of
$3,293.00 for additional rehabilitation costs associated with SHIP
rehabilitation of the home located at
construction along South Williamson from
Staff recommends that Council approve adding South Williamson maintenance to the landscape contract with Tif-Jen Inc. for a total annual cost not to exceed $19,800.
The City’s contract with USA Services Inc. for street sweeping expires September 30. USA Services Inc. has contracted with the Florida Department of Transportation for sweeping, and they are willing to allow us to “piggyback” this contract. As shown on the pages attached, cost per curb mile is $30.48. Based on our current miles of roadway under contract (3,140.17 miles), the total annual cost will be $105,771.39. The Sweep Master sheet attached provides a detailed breakdown of each street, length of each, and cost. Funds are available in Account No. 41061005343414. Staff recommends Council approval to “piggyback” FDOT’s contract with USA Services Inc. for street sweeping services for a total annual cost not to exceed $105,771.39.
For the past several years, staff, along with the consulting group RCG Inc., has been in negotiations with Veolia ES Solid Waste Southeast Inc. in an effort to avoid sudden and/or substantial rate increases to our residents for collection services. All parties have agreed to the following changes which will reduce the monthly rate Veolia is paid by the City: eliminate liquidated damages, .04 cent reduction in rate.
Current October 1 rate is $21.98; with approved reduction, the rate would be $21.94 per month. This rate reduction will not change or reduce the monthly residential rate ($22.05 per household) charged to customers, but it does eliminate the need to increase the rate. Once approved, these changes will be effective October 1, 2009.
Staff recommends approval of changes to the Solid Waste Collection Contract (Bid No. B06-07) with Veolia ES Solid Waste Southeast Inc. effective October 1, 2009.
year, staff requests approval to “piggyback” the State contract in order to
purchase tires for fleet vehicles at the lowest price possible. Staff requests approval to “piggyback” State Contract
No. 863-000-10-1 to purchase tires through approved vendors, McGee Tires Stores
Staff recommends approval to “piggyback” State Contract No. 863-000-10-1 in order to purchase tires at the lowest price possible.
Our current dental
insurance provider, Great West, was acquired by CIGNA
in 2008. As a result of this acquisition, CIGNA has
offered the City of
The DPPO plan has the same benefit coverage as the current indemnity plan. There is also a large network of dentists that an employee can go to for discounted rates. An employee can still go to an out-of-network dentist and pay the same rates they are paying now. The premium for the DPPO will be 8.9% less than what we are currently paying. The City pays 100% for the employee. Employees with dependant coverage could see significant savings with this option. If they use the PPO network, they may see additional discounts in the cost of the procedure.
The other option available is a DHMO. The DHMO is similar to a regular medical plan HMO where employees are required to use the DHMO network. There are currently only two dental groups that accept this plan. Although this plan is not a good option for employees that are “particular” about their dentists and dental plans, this option presents a very large savings (46%) to employees and dependants. The savings would be seen up front in premiums and in the fees paid to the providers by employees.
Staff recommends that Council approve changes to the current dental plan for City employees.
City Manager’s Comment: The City has been able to reduce the cost of insurance for the City and the employee without reducing benefit. By offering two options to our employees, the employee will be able to tailor the policy to their individual needs.
A request for audit services was solicited. The City received seven submittals. The Selection Committee short listed the submittal down to four (4). Those four (4) short listed firms made oral presentations before the committee which were followed by questions, after which the committee determined the final ranking:
1. Brent Millikan & Company
2. James Moore & Company
3. Hoyman Dobson
4. McDirmitt Davis
Staff recommends that Council approve this ranking and award the audit services to Brent Millikan & Company for their proposal submitted. Funding for this service is budgeted in the four major operating funds.
F. REPORT FROM ADVISORY BOARD
A representative of the Citizen Advisory Committee for the MPO will make a report to Council at this time.
The attached resolution appropriates budget funds for operational expenditures, capital projects, and other internal transfers. Staff recommends approval.
H. COMMUNITY DEVELOPMENT
Item 18 - Second
Staff recommends approval.
Staff recommends approval.
On November 20, 2008, the Planning Commission
recommended approval, 7-0, of the 09-1 CPAs, which included the Woodhaven (Case
No. 08-20000003) and Clark (Case No. 06-20000004) amendments. On January 14, 2009, the
The Department of Community Affairs (DCA) had one
objection regarding the
Case No. 08-20000003: Map & Text Amendment/Woodhaven Property (Westside)
§ A map amendment to change and redistribute the future land use designations for ± 762 acres of property west of I-95 from 107 acres of Conservation, 487 acres of Rural Residential/Agriculture (0-2 units/acre), 100 acres of Suburban Residential (2-4 units/acre), and 69 acres of Commercial to 137 acres of Conservation, 443 acres of Rural Residential/Agriculture (0-2 units/acres), 113 acres of Suburban Residential (2-4 units/acre), and 69 acres of Commercial.
§ A text amendment to the Future Land Use Element updating Table 8 and Figure 14 to relocate the Sub-Regional Commercial Node from the previous intersection of Williamson Blvd. and I-95 to Williamson Blvd. and Pioneer Trail, amending the Implementation Strategies section and adding a new policy identifying specific development conditions.
§ A text amendment to the Transportation Element adding a new policy and amending the Implementation Strategies section to clarify that the developers of this property will extend Williamson Blvd. from its current terminus south of Airport Road to Pioneer Trail, make improvements to Pioneer Trail along the frontage of the property, and construct Martin Road; and amending Table 17 to identify the Williamson Blvd. extension as a 4-lane road and revise the segment description for Martin Road.
Please find attached for your review:
Staff recommends that Council approve the attached ordinance amending the City’s Comprehensive Plan Update ‘98 for Case No. 08-20000003 and authorize staff to send the adopted amendments to the Department of Community Affairs for final compliance review.
City Manager’s Comments: All approvals are in place so this item can proceed to final adoption.
On April 23, 2009, the Planning Commission recommended approval, 6-0 (Commissioner McMasters excused), to transmit the 09-2 Large-Scale Comprehensive Plan Amendment (CPA) Package. On May 19, 2009, the City Council authorized the transmittal of the subject amendments to the Florida Department of Community Affairs (DCA) and other review agencies.
Upon review of the City’s proposed amendments, DCA did not have any objections. The City has also received the Volusia Growth Management Commission (VGMC) Certification and is now prepared to adopt the 09-2 CPAs.
The amendment package includes a Future Land Use Map amendment and Intergovernmental Coordination Element (ICE) text amendment regarding the City’s wellfield expansion area, generally located east of I-4 and west of Tomoka Farms Road. The proposed amendment is to change the Future Land Use of ±1,547 acres of property from Volusia County Conservation and Environmental Systems Corridor to City of Port Orange Conservation, pursuant to the 2008 Water Supply Planning Area Interlocal Agreement between Volusia County and the City of Port Orange, and to recognize said agreement and permitted uses for the property in the ICE.
Please find attached for your review:
Staff recommends that Council approve the attached ordinance amending the City’s Comprehensive Plan Update ‘98 for Case No. 09-20000001 and authorize staff to send the adopted amendments to the Department of Community Affairs for final compliance review.
City Manager’s Comments: This item is ready for adoption. All objections have been cleared.
In May, 2009, the region was affected by a large storm
event that caused massive flooding throughout the area. The Nova Canal/Halifax Canal overflowed their
banks backing into neighborhoods from
A discussion has been held between all the effected cities and the County to determine if working collectively together would be better than each entity going it alone. Conceptually, it would be better for a collective effort to be put forth rather than individual cities and the County working independently of each other. The interdependency of the system demands a coordinated effort in order to address the flooding issues. Also, collectively working together it appears that we would have better chances and opportunities to receive additional funding for the improvements.
What is contemplated is a joint project that would study
the entire basin, model the basin, and design improvements that would lessen
the impact of large rainfall events on the area. It would take a larger view of
the overall basin with a focus on increasing the pumping capacities at
The City of
Staff recommends that Council approve the Joint Project Agreement (JPA) between the Eastern Volusia Regional Water Authority, City of Daytona Beach, City of Holly Hill, City of South Daytona, City of Port Orange, City of Ormond Beach, and Volusia County for development of a feasibility study and engineering design report for the Nova, Halifax, Reed, and 11th Street Canal flood control and integrated water resources project and to authorize the Mayor and City Manager to execute all associated documents.
The leases are located on the Zuber tract acquired by the City for wellfield protection purposes. Staff recommends approval of the proposed modification.
In 2004, Lamar had several billboards destroyed by hurricanes. The City did not grant building permits to Lamar to rebuild the structures as they were “non-conforming” and more than 50% destroyed according to City Code. Lamar filed suit seeking relief from the Court and damages. Lamar rebuilt all but one sign without permits. A copy of the settlement and reconstruction agreement is attached.
recommends that Council approve the attached resolution authorizing the
settlement of the Lamar Advertising vs. City of
J. COUNCIL COMMENTS
At this time, Council Members may discuss various matters of concern.