To: Mayor Allen Green
Vice Mayor Mary Martin
Councilman Dennis Kennedy
Councilman Robert Pohlmann
Councilman George Steindoerfer
From: Kenneth W. Parker, City Manager
Subject: Agenda Commentary for Regular City Council Meeting of
June 23, 2009
Item 1 - Pledge of Allegiance
Item 2 - Silent Invocation
Item 3 - Roll Call
B. SPECIAL REPORT
A representative of KemperSports will make a report to Council at this time regarding the Golf Club at Cypress Head.
Debbie Connors, Executive Director of the Port Orange-South Daytona Chamber of Commerce, will make a report to Council at this time.
A representative of Brent Millikan will make a report to Council regarding the City’s audit at this time.
C. CITIZEN PARTICIPATION (Non-Agenda – 15 Minutes)
D. CONSENT AGENDA
Attached is the Project Managers’ Report. If you have questions, please contact any of the Project Managers or me.
Vice Mayor Mary Martin will be attending the
Florida League of Cities Conference in
The City of
E. TABLED ITEMS
Staff recommends that this item remain on the table.
Last year, the City Council changed the portion of the water, sewer, and reclaim water rates that applied to energy from being a constant in the rate structure to a variable. The base rates were lowered removing the energy related charges and replaced them with the variable rate. The initial rate resolution called for the energy charges to be examined and adjusted by the City Council each 6 months. Energy charges have moderated over the past several months. Therefore, we are recommending an adjustment of the energy fee downward in water and sewer and remaining unchanged in reclaimed water. The new rates would go into effect in July.
City Manager’s Comments: When we presented this concept to the City Council several months ago, we indicated that the energy charge had the ability to be flexible, meaning the energy charges could go up or down depending on the cost of energy and energy related items. For water, the cost will go down by $.03 per thousand gallons of usage. For a typical 5,000 gallon user, this will mean that their water bill be adjusted downward by $.15. In the case of a sewer customer, the cost will go down by $.03 per thousand gallons of usage after the first 1,000 gallons. For a customer who is being charged for 5,000 gallons of usage, it would mean that they would see a $.12 reduction in their sewer bill.
There are no rate adjustments included in this Rate Resolution. What is included is clarifying language. The first change occurs on page 18 of the Resolution under Section 17 (H). It simply clarifies when the energy charge begins. For purposes of calculating the energy charge on sewer usage, it begins after the first 1,000 gallons of water usage. The second change occurs on page 20 in Section 20 (C). This applies to the Reclaimed Water charges. It simply clarifies when reclaim water energy charges begin for reclaim water usage. It applies to the overage of the base charge.
Attached is the revised Solid Waste Rate Resolution. This Resolution leaves solid waste rates unchanged, however, clarifies Section 1-C related to charges to mobile home parks. It formalizes a policy we have been providing for many years which allow mobile home parks to self report the number of unoccupied mobile home sites. As there are no structures located on these sites, the mobile home site owner is totally exempt from garbage fee collection for these vacant lots.
Also, for clarification, the mobile home park owner is permitted to report those units not currently occupied and on vacation status. For unoccupied units, the City allows for one half the normal solid waste rate. These type of exemptions and reductions are subject to City verifications and reviews.
Staff recommends approval of the attached resolution.
City Manager’s Comments: For many years, the City has operated under this policy and has found that it works extremely well. However, when reviewing the rate resolution, we found that there needed to be clarification language provided in the rate resolution. You can see the changes on Pages 2 and 3 of the Resolution. Currently, a residential unit that is vacant or on vacation status may qualify for one-half of the solid waste rate. This provides a mechanism for mobile home parks to report the number of units not occupied in their park. Also, it provides for City verification and reviews.
Attached is the Monthly Financial Report. If you have questions, please contact either John Shelley or me.
At the end of April, you received a copy of
the preliminary 5-Year CIP. During the
ensuing period, the staff has refined the CIP.
The CIP does reflect a reduction in capital projects. This 5 Year Plan does not include any capital
projects for improvements to Halifax/Nova Canal areas that flooded during the
May storm event. We are still working to
develop a program to address the flooding caused by
G. COMMUNITY DEVELOPMENT
Development Department has received a request to vacate a portion of the
northerly side yard 10.00-feet wide Drainage Easement located on
The easement vacation application has been reviewed for completeness and accuracy. Myer Land Surveying prepared the legal description for this proposal. City departments have reviewed this request with respect to City Codes and possible effects to adjacent properties and have no outstanding concerns. There are no currently planned drainage improvements proposed for this area in the near future. The portion of the easement as described in the attached Exhibit “A” may be vacated to the extent that enough easement area will remain for necessary drainage maintenance.
Staff recommends that Council approve the attached resolution
vacating a portion of the 10.00-feet wide Drainage Easement located on
The Community Development Department has received a request
to vacate an 18.75 feet in diameter Tree Conservation Easement located on
The easement vacation application and legal description (Exhibit “A”) have been reviewed for completeness and accuracy. City departments have reviewed this request and per Chapter 9, Article II, Section 16 b of the Port Orange Land Development Code, have requested the installation of one understory tree or palm so the property will be brought into compliance with the required minimum number of trees. Installation by the applicant and notification to the City is to be completed prior to the recording of the quit claim deed for the easement vacation.
recommends that Council approve the attached resolution vacating a 18.75-feet
in diameter Tree Conservation Easement located on
Community Development Block Grant (CDBG) funding for fiscal year 2009-2010 is anticipated to be $285,969.00.
The following projects/activities are proposed to be funded for fiscal year 2009-2010:
- Program Administration $ 57,197.00
- La Fayette Street Sidewalks $ 57,000.00
- Orange Boulevard Sidewalks $ 31,680.00
An additional public hearing has been scheduled for Wednesday, June 24, 2009. A required public comment period opened on June 15, 2009 and concludes July 15, 2009. Staff will present the final FY 2009-2010 CDBG Action Plan to City Council for approval on July 21, 2009. Submission deadline for the completed CDBG Action Plan is August 15, 2009.
Staff recommends the City Council acknowledgement of proposed projects and activities for Fiscal Year 2009-2010 Community Development Block Grant (CDBG) funding to permit continued planning process for the City’s Annual CDBG Action Plan.
Attached is the Development Order Extension for Kinara Village Subdivision. Staff recommends approval.
The Fire Pension Ordinance revision addresses
two specific issues. First, the
Ordinance addresses changes in the IRS and State Codes. Those are technical amendments. The second issue that is addressed is
BAC-DROP. The BAC-DROP is a one time
option for those firefighters covered by the Plan who missed the opportunity to
enter DROP. If an individual with more
than 25 years of service elects BAC-DROP, they can BAC-DROP as much as 60
months. Their retirement date will be
September 30. For individuals who have
less than 25 years but more than 21 years of service, they can BAC-DROP to
their 20th year or any portion thereof but must leave employment with
the City of
How many individuals will choose this one time option? At this point, we have indications that several are considering it. To date, only two have told us that they will be exercising this option should the City Council approve the BAC- DROP program.
If adopted by the City Council, the employees would have 30 days after second reading to exercise the BAC-DROP program. That means not later than Friday, August 21, all individuals who will be entering the BAC-DROP program must have notified the Fire Pension Administrator that they are electing this option. Failure to do so means they will not be able to participate in the BAC-DROP program. This is a one time option.
I. COUNCIL COMMENTS
At this time, Council Members may discuss various matters of concern.
At this time, Council Members may discuss various committees to which they have been assigned.