To: Mayor Allen Green
Vice Mayor Mary Martin
Councilman Dennis Kennedy
Councilman Robert Pohlmann
Councilman George Steindoerfer
From: Kenneth W. Parker, City Manager
Subject: Agenda Commentary for Regular City Council Meeting of
April 28, 2009
Item 1 - Pledge of Allegiance
Item 2 - Silent Invocation
Item 3 - Roll Call
B. SPECIAL REPORT
A representative of KemperSports will make a report to Council regarding Cypress Head Golf Course at this time.
C. CITIZEN PARTICIPATION
Attached is an email from Ms. Lafrinere. Ms. Lafrinere requests to speak with Council regarding her water bill.
D. CITIZEN PARTICIPATION (Non-Agenda – 15 Minutes)
E. CONSENT AGENDA
Attached is the Project Managers’ Report. If you have questions, please contact any of the Project Managers or me.
There are four vacancies for
Staff recommends that Council confirm Allie Cadenhead as a Youth Advisory Board Member for 2008-2009.
The Port Orange Police Department has been awarded grant funds from the U.S. Department of Justice, Edward Byrne Memorial Justice Assistance Program in the amount of $26,633.00. These funds will be utilized to purchase law enforcement equipment to include equipment for the eleven additional police officer positions regarding the COPS grant application approval. Equipment to be purchased from this grant includes firearms, tasers, less lethal equipment, etc.
Staff recommends that Council approve acceptance of grant funds from the U.S. Department of Justice, Edward Byrne Memorial Justice Assistance Grant Program in the amount of $26,633.00 for the purchase of police officer equipment relating to the approval of the COPS grant application.
The Community Development Department has received a request
submittal from Zev Cohen and Associates, Inc., the Engineer of Record, for the
Port Orange Landings, Phase II Subdivision, proposing the deletion of a
required improvement consisting of the installation of a four way stop sign and
appropriate pavement markings at the intersection of
Staff recommends that Council authorize acceptance of a performance bond from HBI Development Co., Inc., for the Port Orange Landings, Phase II Subdivision in the amount of $669,767.00.
Andy Clark of
Portofino Port Orange, LLC, the Developer of the Portofino Townhomes
development, located at
Staff recommends that Council approve and authorize the Mayor and City Manager to act on behalf of the City to execute a License Agreement for the Portofino Townhomes Development.
As part of the site improvements for
Since the improvements are to be constructed in a public right-of-way, the Department requires the approval and execution of a License Agreement. This agreement has the effect of requiring the Developer to maintain and, if necessary, replace these improvements with the accepted standard construction requirements of the City. Further, should the Developer fail to abide by this requirement, it provides the City with the ability to take necessary corrective actions at the expense of the Developer.
Staff recommends that Council approve a License Agreement for the Country Manor Assisted Living Facility Development.
Attached is the Monthly Financial Report. If you have questions, please contact John Shelley or me.
G. COMMUNITY DEVELOPMENT
This item is still being reviewed by Staff. This will be presented at a later date for second reading. Staff recommends that this item be continued.
City Manager’s Comments: The City Council voted to reconsider the Summitt Golf Center Ordinance. The applicant had requested that the two Ordinances be considered at the same time. Therefore, I recommend the City Council accept comments since the Ordinance has been advertised for second reading. After that, the Ordinance can then be tabled.
Development Department has received a request to vacate easements at the Ortega
Commercial Subdivision. The easement areas consist of a portion of a platted
Utility Easement located on Lot 3, a portion of a platted Drainage and Utility
Easement located on Lot 3 and Lot 4, and a separately recorded utility easement
on Lot 3 and
The easement vacation
application and legal descriptions have been reviewed for completeness and
accuracy. Franchise Utility Company release letters have been obtained for the
areas described in the attached legal descriptions (Exhibit “A”). City
departments have reviewed this request with respect to City Codes and possible
effects to adjacent properties and have requested a separate specific drainage
and sanitary sewer easement over a portion of
recommends that Council approve the attached resolution vacating a portion of
existing easements located on Lot 3 and
Nova Oaks is a proposed 72-unit affordable multi-family
elderly rental housing development that will be located at
A requirement of all tax credit applications is a
local government contribution. The
minimum local government contribution for all municipalities within
SHIP regulations restrict funding of any rental strategies to 25% of annual allocation. Averaging $502,000 annually in SHIP allocation, the City would not be able to fund the $150,000 contribution from one single fiscal year of SHIP funding. The City would need to commit funding in multiple years of SHIP in order to reach the $150,000 contribution.
This request is to conditionally commit multiple fiscal year funding to the Nova Oaks affordable housing project. In an effort to protect the City’s interests, additional conditions would also be noted and are contained in the attached Staff Report.
Staff recommends Council approval of a conditional commitment of funding to Nova Oaks affordable elderly rental housing development.
The “Building Citizenship in the Community: Back to Basics” initiative of the Florida League of Cities is an educational effort to teach residents about their city and the fundamental services provided. The program has designed a campaign to increase civic awareness and participation and provide cities with information about projects that can be undertaken to increase awareness of municipal issues.
The Florida League of Cities and its member cities have joined
together to teach students and all citizens about municipal government through
a variety of projects, resources and information. The City of
Staff recommends that Council approve the attached resolution recognizing the “Building Citizenship in the Community: Back to Basics” initiative of the Florida League of Cities and pledging support for this effort.
I. COUNCIL COMMENTS
At this time, Council Members may discuss various matters of concern.
At this time, Council Members may discuss various committees to which they have been assigned.