To: Mayor Allen Green
Vice Mayor Mary Martin
Councilman Dennis Kennedy
Councilman Robert Pohlmann
Councilman George Steindoerfer
From: Kenneth W. Parker, City Manager
Subject: Agenda Commentary for Regular City Council Meeting of
March 3, 2009
Item 1 - Pledge of Allegiance
Item 2 - Silent Invocation
Item 3 - Roll Call
B. CITIZEN PARTICIPATION (Agenda)
Attached is a letter from the Lions Club President Ray
Siracusa. The Lions Club would like to
City Manager’s Comments: We think this is an excellent project. Adopting a park is more than just placing your name on the sign. What the Lions Club is proposing is an excellent program that is beneficial to the entire community. Hopefully, the Lions Club will be an example for other clubs to take on similar projects by adopting a park.
C. CITIZEN PARTICIPATION (Non-Agenda – 15 Minutes)
D. CONSENT AGENDA
Attached are the minutes of the following meetings:
January 14, 2009 – Special City Council Meeting
January 20, 2009 – Special City Council Meeting
January 20, 2009 – Regular City Council Meeting
January 27, 2009 – Special City Council Meeting
January 27, 2009 – Regular City Council Meeting
February 3, 2009 – Special City Council Meeting
February 3, 2009 – Regular City Council Meeting
Staff recommends approval.
Attached is the report from Quentin L.
Attached is the update from Parks and Recreation. Staff recommends acceptance of the update.
Attached is the report from Public Works. Staff recommends acceptance of the report.
The State Housing Initiatives Partnership program is a grant that is funded by the State in an effort to assist low and moderate-income individuals with housing needs. Mr. and Mrs. Wilner have been approved for assistance through the City’s contractor Mid-Florida Housing Partnership. In addition to approval, David and Wendy have attended classes on credit counseling and home ownership, as well as met all State regulations for assistance.
All contracts and closing statements will be subject to approval by the City of Port Orange Legal Department prior to award of assistance and property closing.
Staff recommends that Council authorize a loan up to $60,000 and acceptance of second mortgage and promissory note for the purchase of real property.
In order to
comply with the U.S. Postal Services’ twenty-nine (29) digit zip code bar code,
which HTE will not support, the City has chosen to privatize the printing and
mailing of the utility bills. Staff obtained two written quotes for this
service, one from PRIDE and one from MuniCode and American Solutions was
non-responsive. Two (2) staff members toured the PRIDE facility and found their
operations to be sufficient and able to provide the requested service.
References were also checked including the City of
Staff recommends that Council waive bid procedures and approve the award of the quote from PRIDE for the printing and mailing of the utility bills in the amount of $24,605.04 for six-(6) months with the ability to renew the agreement for a one-(1) year period of time in October.
On November 4, 2008, the City Council authorized staff to negotiate a contract with Stottler Stagg & Associates, Inc. for architectural and engineering consulting services related new construction and renovation projects. The attached contract sets forth standard terms and conditions and requires that projects be authorized by addendums in order to clearly identify the scope of services for each project. Staff recommends approval of the contract and approval of Addendum 1, which authorizes the following:
1. Fire Station 73 Re-Roof - $23,900
Funds are available in Account No. 317-1000-580-63-97, Project No. CIP008
2. City Hall Re-Roof - $24,800
Funds are available in Account No. 317-1000-580-63-97, Project No. AIO008
3. Allen Green Civic Center Re-Roof - $26,100
Funds are available in Account No. 106-1000-580-62-00, Project No. AIO007
Funds are available in Account No. 317-1000-580-63-97, Project No. AIO010
Funds are available in Account No. 317-1000-580-63-97, Project No. AIO009
Staff recommends that Council approve the contract and Addendum 1 with Stottler Stagg & Associates, Inc. for architectural/engineering consulting services and to authorize the Mayor and City Manager to execute all necessary documents.
City Manager’s Comments: The City Council agreed to the ranking of Stotler Stagg as the number 1 architectural firm. A contract has been negotiated with them. It was the intent that each project be an addendum to the master contract. We have 5 projects that are ready for design. We are recommending that we proceed with the identification of the scope and the design of the projects.
Attached is the Monthly Financial Report. If you have questions, please contact either John Shelley or me.
When the City Council enacted the new General Employees Pension Ordinance, the Ordinance contained a provision that a City Council Member would be a member of the Pension Board. Since this Board meets during the day, it is important that the appointee be a City Council member who can meet during the morning hours each month.
In order to facilitate the sale of approximately 50-percent of the Port Orange Business Park to Raydon Corporation, which will provide additional revenue and employment to the City, and as a condition to the contract for sale and purchase, staff recommends renaming that portion of McGinnis Boulevard lying east of Williamson Boulevard and solely within the Business Park, to Hockney Court.
Staff recommends that Council approve the attached
Comments: When we initially
discussed the company moving to
It is a privilege to recommend to the Port Orange City
Council that the entrance road into the
The City purchased the
V&P Property Group, LLC is interested in acquiring approximately 15 acres to serve as Raydon Corporation’s new corporate headquarters. They will construct a 196,610 square foot facility, in two phases, to consolidate and house the administrative, engineering, manufacturing and research and development functions of Raydon. The total site investment is projected to be over $12 million with an additional $6 million in equipment. Raydon develops and manufactures simulation training products. They are the top provider of convoy trainers to the United States Armed Services and the largest domestic commercial source of novice driver trainers. Raydon currently employs 287 individuals with an average wage of $48,000, well over the county average. They plan to increase employment to 400 over the next several years.
The purchase sale agreement provides a credit to V&P Property Group, on behalf of Raydon Corporation, in the amount equal to the wetland mitigation and fair share fees along with a credit of up to $80,000 to be applied toward City permit or impact fees, for a total value of up to $641,000. V&P Property Group will pay the market rate for land in the amount of $4,280,970 for 15 acres. The purchase price will enable the City to retire the two outstanding bank notes in the amount of $2,925,000, saving over $765,761 in interest payments, satisfy the fee credits and put about $715,000 toward other remaining site development costs.
With Raydon’s total investment of nearly $18 million, the annual taxes, utility fees and other charges alone bring the City’s return on investment to 4 years. Applying the principal and interest payment budgeted for debt service, brings the return on investment to under two years. This does not include transportation, water and sewer, and fire impact fees that Raydon will pay to the City.
The purchase and subsequent industrial development will
place the property back onto the tax rolls and will assist in job creation in
the Workplace District. Staff recommends
approval of the purchase sale agreement with V&P Property Group, LLC for
15+/- acres in the
Staff recommends that Council approve a purchase and sale agreement with V&P Property Group, LLC for 15+/- acres in the Port Orange Business Park for a purchase price of $285,398 per acre and authorize the Mayor and City Manager to execute all documents, including but not limited to articles, bylaws, declarations, easements and such other legal documents necessary to complete the transaction.
Comments: As you are aware, the City of
Raydon was founded several years ago in
F. COMMUNITY DEVELOPMENT
Resolution No. 09-2 provided for the selection and appointment of the members of the SHIP Affordable Housing Advisory Committee. Ordinance No. 2009-2 authorizes 17 members. The attached Resolution ratifies and confirms the appointment consistent with the provisions of the committee enabling Ordinance.
Staff recommends that Council ratify Resolution No. 09-2 for the appointment of the attached members of the SHIP Affordable Housing Advisory Committee.
On November 20, 2008, the Planning Commission recommended approval, 7-0, to transmit the Fall 2008 Large-Scale Comprehensive Plan Amendment Package to the Florida Department of Community Affairs and other review agencies. On February 26, 2009, the Planning Commission was updated on changes to Item 2 that had been made since their November meeting and their recommendation will be provided by separate update. The amendment package includes following two items:
Item 1: Map and Text
Amendment/Clark Property - A map amendment to change the future land use designation of ±12.65
acres of property located at 3511 Pioneer Trail from Volusia County
Agricultural to City of
§ A map amendment to change and redistribute the future land use designations for ± 762 acres of property west of I-95 from 107 acres of Conservation, 487 acres of Rural Residential/Agriculture (0-2 units/acre), 100 acres of Suburban Residential (2-4 units/acre), and 69 acres of Commercial to 137 acres of Conservation, 443 acres of Rural Residential/Agriculture (0-2 units/acres), 113 acres of Suburban Residential (2-4 units/acre), and 69 acres of Commercial.
§ A text amendment to the Future Land Use Element updating Table 8 and Figure 14 to relocate the Sub-Regional Commercial Node from the previous intersection of Williamson Blvd. and I-95 to Williamson Blvd. and Pioneer Tr., amending the Implementation Strategies section and adding a new policy identifying specific development conditions.
§ A text amendment to the Transportation Element adding a new policy and amending the Implementation Strategies section, to clarify that the developers of this property will extend Williamson Blvd. from its current terminus south of Airport Rd. to Pioneer Tr., including making improvements to Pioneer Tr. along the frontage of the property, and to construct Martin Road; and amending Table 17 to identify the Williamson Blvd. extension as a 4-lane road and to revise the segment description for Martin Rd.
The staff reports on these amendments are attached for your review.
Staff recommends that Council adopt the attached resolution authorizing the transmittal of the Fall 2008 Large-Scale Comprehensive Plan Amendment Package to the Florida Department of Community Affairs and other review agencies, as recommended by the Planning Commission.
City Manager’s Comments: There are several things that are achieved by this amendment. First, a parcel of property owned by Clark Properties will be comp planned to Office Residential Transition. There are trip caps included in the policy related to this tract of land.
The second parcel is the Stanaki parcel west of Interstate
95. There are several things that are
included in this request. First, the
The second thing that is accomplished by the Stanaki
Comprehensive Plan change is the location of the commercial parcel. When the Stanaki PUD was originally approved,
there was a major commercial hub approved at the intersection of Interstate 95
The third thing that is accomplished by this amendment is
that the Transportation Element will be amended to state that South Williamson
will be a 4 lane thoroughfare. There
will be a revision to the Transportation Element stating that
The fourth thing that is accomplished by this amendment is that a portion of the property on the southern end will be designed as conservation.
A fifth element of the Comprehensive Plan Amendment is an increase in the amount of property set aside for conservation. The current Stanaki Plan has 107 acres set aside for conservation. The Plan under review will have 137 acres set aside for conservation. The current Stanaki Plan has 487 acres of Rural Residential, and the new plan will have 443 acres. The current Plan has 100 acres assigned to Suburban Residential. The new plan will have 113 acres of land assigned to Suburban Residential. The current plan has 69 acres set aside for commercial. The proposed plan will have 69 acres of commercial.
During the various discussions, we have heard about the maximum amount of square footage that could be developed on the 69 acres of property. As we know, there is absolutely no way that the development community could max out the commercial square footage. Comprehensive Plans have to compute the maximums based upon the theoretical maximum. In order to address that situation, the developer has agreed to limit the amount of commercial square footage to 650,000 square feet. Be aware that commercial land use classification for commercial does not mean retail. The commercial designation includes our office designations as well. When staff began working with the developer, we were aware of the Council direction to not lose property that was designated for job creation. The City Council has always viewed Stanaki as a mixed used development that contained a variety of areas for residential and commercial uses. The location of the commercial designation toward Pioneer Trail is consistent with the way Stanaki was originally developed with the commercial being located at a transportation node of South Williamson and I-95. What is being proposed as part of the Comprehensive Plan is moving it to another transportation node, Pioneer Trail and South Williamson.
What is before the City Council on Tuesday night is not an amendment to the PUD agreement. What is before the City Council is a Comprehensive Plan amendment. The site plan is not before the City Council. That is an entirely different review process and would occur at a later date. What is before the City Council is not a discussion about a specific user but rather is a discussion about appropriate Comprehensive Plan land use designations. I would encourage the City Council to focus on the Comprehensive Plan proposal and the policies that are part of the amendment package.
In 1998, the City of
At the joint meeting in
Item 18 - Resolution No. 09-19 - Federal Wetland
Mitigation Bank Conservation Easement to Florida Department of Environmental
Protection with Regulation Rights to the
In January 2004, the City of
Since that time, the City sought to establish a companion “Federal” wetland mitigation bank. In December of 2007 the City Council adopted Resolution No. 07-126 approving the Mitigation Bank Instrument (MBI), a plan of action required to allow the City to implement a “Federal” bank. Federal banks are administered by the Florida Department of Environmental Protection (FDEP) on behalf of the United States Army Corps of Engineers (USACOE).
The attached conservation easement document represents a second layer of easement encumbrance over 2,563 acres of land within the city-owned wellfields, described as Phase 1 in the MBI plan. The easement is intended to subject the land to the jurisdiction of FDEP for preservation in a natural condition suitable for habitat by fish, wildlife and plants. Restorative activities to enhance the land are required to be conducted by or on behalf of the City in accordance with permit approvals by the USACOE.
The Office of General Counsel of the USACOE has reviewed and approved the conservation easement document, subject to issuance of a title policy insuring the easement estate to be conveyed to FDEP. City staff has provided to USACOE a commitment for the required title insurance policy. The easement estate has been appraised for fair market value and the requested title policy is ready for issuance, contingent upon the USACOE acceptance of the policy.
City staff and our Forestry Management consultant, CPH, have reviewed all documents and recommend approval of the conservation easement.
Staff recommends that Council approve the attached resolution authorizing the establishment of a conservation easement in favor of the Florida Department of Environmental Protection subject to and contingent upon acceptance by the General Counsel of the United States Army Corps of Engineers of title insurance for the easement estate, and to authorize the Mayor and City Manager to execute all related documents as necessary to enable the establishment, operation, use and sale of Federal Wetland Mitigation Credits, as prescribed in the Mitigation Bank Instrument previously approved by Resolution No. 07-126.
Comments: The City of
H. COUNCIL COMMENTS
At this time, Council Members may discuss various matters of concern.