MEMORANDUM

 

 

To:                   Mayor Allen Green

Vice Mayor Mary Martin

Councilman Dennis Kennedy

Councilman Robert Pohlmann

Councilman George Steindoerfer

 

From:              Kenneth W. Parker, City Manager

 

Subject:         Agenda Commentary for Regular City Council Meeting of

                        February 3, 2009

 

Date:               January 26, 2009

 

 

 

A.        OPENING

 

Item 1 -           Pledge of Allegiance

Item 2 -           Silent Invocation

Item 3 -           Roll Call

 

B.                 EASTPORT CRA MEETING

C.                SPECIAL REPORT

 

Item 4 -           Presentation Regarding Well Levels – Tom Carey, Volusia County

 

City Council Member George Steindoerfer requested that Tom Carey be scheduled to make a presentation before the City Council related to well levels in Volusia County.  Each month, Mr. Carey provides this information to the Water Authority of Volusia (WAV) members.  Council Member Steindoerfer serves as the City’s representative to WAV.

 

 

 

D.                CITIZEN PARTICIPATION (Non-Agenda – 15 Minutes)

E.                 CONSENT AGENDA

 

Item 5 -           Approval of Minutes

 

Attached are the minutes of the following meetings:

 

                        December 9, 2008, Regular City Council Meeting

                        January 6, 2008 – Regular City Council Meeting

 

Staff recommends approval.

 

Item 6 -           Update on Construction Projects

 

Attached is the report on Construction Projects.  If you have questions, please contact either Mark Hampton or me.

 

Item 7 -           Update on Recreational Facilities

 

 

Attached is the update on Recreational Facilities.  If you have questions, please contact either Susan Lovallo or me.

 

Item 8 -           City Attorney’s Report

 

Attached is the report from the City Attorney.  If you have questions, please contact Margaret Roberts.

 

Item 9 -           Road Construction Report

 

Attached is the Road Construction Report.  If you have questions, please contact either Warren Pike or me.

 

Item 10 -        Special Event Request – The Last Resort Bar; Best Cars; Port Orange RV and Hunt for Cars

 

 

Mr. Al Bulling, owner of The Last Resort Bar, 5812 South Ridgewood Avenue, and agent for Best Cars, 5816 Ridgewood Avenue, Port Orange RV, 5858 Ridgewood Avenue and Hunt for Cars, 5796 Ridgewood Avenue, requests approval of a Special Event to be held during Bike Week 2009. The proposed event is planned for a ten (10) day period from Friday, February 27, through Sunday, March 8, 2009. The proposed hours for the event are from 8:00 a.m. to 2:00 a.m., daily.  This will be the first Special Event for the Last Resort in 2009.  Mr. Bulling is also requesting a one (1) hour time extension for outside music on Friday, March 6 and Saturday, March 7, 2009 (until 11:00 p.m.).

 

Staff recommends that Council approve the Special Event Request for The Last Resort Bar, 5812 South Ridgewood Avenue, Best Cars at 5816 Ridgewood Avenue, Hunt for Cars at 5796 South Ridgewood Avenue, and Port Orange RV at 5858 South Ridgewood Avenue, to waive the $250 surety bond, subject to twenty-five (25) conditions outlined in the attached staff report.

 

City Manager’s Comments:  Please note that The Last Resort has requested an extension until 11:00 p.m. on Friday, March 6, and Saturday, March 7.  In the past, outside music has been allowed until 10:00 p.m.  If the City Council desires to extend to 11:00 p.m., I would encourage you to pull this item from the Consent Agenda and authorize specifically the extension to 11:00 p.m.

 

Item 11 -        Special Event Request – First Turn Steakhouse & Lounge

 

Mr. Rick Hilliard, owner of the First Turn Steakhouse & Lounge, located at 5236 and 5204 South Ridgewood Avenue, requests approval of a Special Event to be held during Bike Week 2009.  The proposed event is planned for a seven-(7) day period from Sunday, March 1, through Saturday, March 7, 2009. The proposed hours for the event are from 9:00 a.m. until 2:00 a.m., daily.  This will be the first Special Event for the First Turn Steakhouse & Lounge in 2009.

 

Staff recommends that Council approve the Special Event request for the First Turn Steakhouse & Lounge located at 5236 & 5204 South Ridgewood Avenue, and to waive the $250 surety bond, subject to twenty-five (25) conditions outlined in the attached report.

 

City Manager’s Comments:  We have not extended outside hours for First Turn Steakhouse and Lounge.   They did not request an extension of hours.

 

Item 12 -        Award Printing of the City Newsletter

 

 

Bids for the annual printing of the City’s newsletters were solicited.  Four (4) bids were received; however, two of them did not fully meet the requirements with not being located within the required driving time of forty-five (45) minutes of City Hall.  Of the two that were within the time frame and met all of the other specifications, Florida Graphics, the current contract holder, was the lowest responsive bid at $3,120.  Funding for this item is in Account 410-6100-534-4700. Staff recommends that Council award the bid for printing of the City newsletters to Florida Graphics Inc. for their bid of $3,120. 

 

F.                 BOARDS AND COMMISSION

 

Item 13 -        Reports from Advisory Boards

 

a.                  Environmental Advisory Board

 

A representative of the Environmental Advisory Board will make a report to Council at this time.

 

b.                  Youth Advisory Board

 

A representative of the Youth Advisory Board will make a report to Council at this time.

 

 

G.                PUBLIC SAFETY

 

Item 14 -        Discussion of the ZIMEK System

 

The Fire Department has identified a new service and revenue potential.  Before bringing forward a request to purchase the equipment, I wanted to discuss this with the City Council.  The cost of the system is $55,000.87.  The purchase of a ZIMEK Decontamination System would be utilized to treat rooms and vehicles that have been potentially contaminated with bacteria, viruses, and toxic mold, which cause severe health problems to employees and citizens.  This system will also be offered to the community through a business plan that will re-coup the cost of the program. 

 

I am not asking the City Council to approve the ZIMEK system but rather wanted to provide you with the program as a possible service and revenue source.

 

 

H.                PARKS AND RECREATION

 

Item 15 -        Resolution No. 09-13 - Establishing Revised Sponsor Fees and Registration Fees for City Sponsored Youth and Adult Athletic Programs, Playground and Preschool Programs, Adult Programs and Classes; Establishing Revised Non-Resident Registration Fees for Activities

 

Parks and Recreation proposes to increase program, activity fees, and registration fees.  Please see the attached fee schedule.  Staff recommends approval.

 

City Manager’s Comments:  There are a few changes in the rate resolution.  The youth athletic fees provide a multi-child discount.  In the past, it was a per child price difference.  Under the gym program, we have a student fee for those over 18 years of age.  There have been adjustments made in the trip package related to the cost of the package.  There have been adjustments made in the adult fees as well.  I have included in the package a copy of the current rate resolution so that you can readily see the changes that were made.  Should you have questions, please feel free to contact Susan Lovallo or me. 

 

 

I.                    ADMINISTRATION

 

Item 16 -        City Manager’s Evaluation

 

Annually, the City Council evaluates the performance of the City Manager.   I have provided the City Council with a self evaluation as well as performance goals and objectives for the upcoming year. 

 

As I indicated in my memorandum to you, I am not requesting any compensation increase.  During the budget sessions, I requested and the City Council agreed to remove the funds for the Manager’s salary adjustment.  Although I did provide the City Council with alternatives in the memorandum, it is my feeling that it would be premature to provide any compensation adjustments, whether lump sum or a percentage, until we see exactly how the financial picture shapes up this year.  If at the end of the fiscal year, the City’s General Fund finishes in a positive position, then the City Council may want to consider a lump sum amount equal to what all other employees received this year.

 

I look forward to discussing my performance with the City Council.  Should you have questions, please feel free to contact me. 

 

 

J.                  COUNCIL COMMENTS

 

Item 17 -        Comments/Concerns from Council Members

 

At this time, Council Members may discuss various matters of concern.

 

 

 

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