To: Mayor Allen Green
Vice Mayor Mary Martin
Councilman Dennis Kennedy
Councilman Robert Pohlmann
Councilman George Steindoerfer
From: Kenneth W. Parker, City Manager
Subject: Agenda Commentary for Regular City Council Meeting of
October 21, 2008
Date: October 10, 2008
Item 1 - Pledge of Allegiance
Item 2 - Silent Invocation
Item 3 - Roll Call
At this time, a representative of KemperSports will make a report to the Council regarding The Golf Club at Cypress Head.
At this time, Mark Thornell, District Executive Director of the YMCA will bring Council up to date on the merger between the Greater Daytona Beach Area YMCA and the West Volusia YMCA.
Manager’s Comments: The press has reported the merger
Each year, Staff requests
approval to “piggyback” various contracts in order to purchase tires for fleet
vehicles. Staff requests approval to
“piggyback” State Contract No. 863-000-06-1 and Federal Contract No. CATL-1922 through approved vendors, McGee Tire Stores, Inc., and
Each year, Council grants approval to “spot bid” fuel purchases as allowed by Section 8-26 of the Code of Ordinances. This practice allows the City to purchase fuel at the lowest market price available on each shipment. Staff also requests approval to issue two blanket purchase orders to Global Oil and Exum Energy so that fuel can be purchased immediately in preparation of emergencies, such as hurricanes.
Staff recommends Council approval to “spot bid” City fuel purchases as allowed by Section 8-26 of the Code of Ordinances. Staff also recommends approval to issue blanket purchase orders to Exum Energy and Clay Oil for the amount of $50,000 each in order to purchase fuel during emergency situations, such as hurricanes.
The State Housing Initiatives Partnership program is a grant that is funded by the State in an effort to assist low ad moderate-income individuals with housing needs. Youssef Ayad and Nancy Beshay have been approved for assistance through the City’s contractor Mid-Florida Housing Partnership. In addition to approval, Youssef and Nancy have attended classes on credit counseling and home ownership, as well as meeting all State regulations for assistance. All contracts and closing statements will be subject to approval by the City of Port Orange Legal Department prior to award of assistance and property closing.
Staff recommends that Council authorize a loan up to $60,000 and acceptance of a second mortgage and promissory note for the purchase of real property for Youssef Ayad and Nancy Beshay.
Manager’s Comments: As you are aware, the City of
There are other activities in our
housing program besides the down payment assistance program. 100% of the funds from those activities help
I have asked Becky to set up individual briefings for each City Council member about the SHIP program. We have an individual on staff who is well versed in this program as well as with the Federal Community Development Block Grant Program.
Our program is
based on individuals meeting specified qualifications established by the
Quentin L. Hampton Associates,
Inc., is requesting approval of additional fees
associated with the
If approved, this will be Addendum No. 23 to the contract with Quentin L. Hampton; Change Order No. 5 to the existing purchase order for the Cambridge Basin Improvements. The total change order will not exceed $29,868 and funds are available in Account No. 412 1800 541 6397, Project DIP0012, upon approval of carry-over funds.
Staff recommends that Council
approve Addendum No. 23 to the contract with Quentin L. Hampton Associates,
Inc., for $29,868 for fees associated with the
Manager’s Comments: About a year ago, we met with
residents on the lower end of
The attached Staff Reports include the Development Activity Report for September, 2008, and the Building Activity Report for August, 2008. These reports provide information on proposed development and projects under construction, commercial Code Enforcement Activity, and monthly building permits and inspection updates. Staff recommends that Council accept the Staff Reports (Building Activity Report and Monthly Development Activity Report) for the months of August and September, 2008.
The easement for Access and
Underground Utilities will be used for fiber optic and other utility purposes
primarily serving the Police Station located on
During the past few weeks, City Staff has evaluated the potential of collecting certain accounts receivable. During this process, we have concluded that $51,475.39 utility account receivable and $15,945.01 miscellaneous receivables, totaling $67,420.40, are proposed for write off. These accounts range in age from 1 to 6 years, including some penalties on miscellaneous accounts receivables and represent accounts that were not able to be secured by property, businesses, or other entities. We will continue to attempt collection of these accounts. Please see the attached memorandum for more detail. Specifics of these accounts are maintained by the City Clerk.
Staff recommends City Council authorization for Staff to write off utility accounts receivable and miscellaneous accounts receivable balances that have been deemed uncollectible.
City Manager’s Comments: Staff hates to recommend writing off any bad debts. However, our losses are very minimal when compared to the amount of revenue collected each year. Although the staff requests that the debts be reduced from our books, we continue our collection effort. A listing of the accounts is available in the City Clerk’s Office.
Staff recommends approval.
On April 24, 2008, the Planning Commission recommended approval, 7-0, to transmit the Spring 2008 Large-Scale Comprehensive Plan Amendment (CPA) Package. On May 20, 2008, the City Council authorized the transmittal of the subject amendments to the Florida Department of Community Affairs (DCA) and other review agencies.
Upon review of the City’s proposed amendments, DCA did not have any objections; however, there were three comments. Comments are advisory in nature and do not affect determination of non-compliance. Nonetheless, staff has prepared responses to these comments, which include a revision to one of the proposed policies. The City has also received the Volusia Growth Management Commission (VGMC) Certification and is now prepared to adopt the Spring 2008 CPAs.
Please note that the applicant for Item 1 (
Please find attached for your review:
Staff recommends that Council approve the attached ordinance amending the City’s Comprehensive Plan Update ‘98 for Case Nos. 07-20000012 and 08-20000002, and authorize staff to transmit the adopted amendments to the Department of Community Affairs for final compliance review.
Item 15 - Second Reading – Ordinance No. 2008-35 – Amending the City Charter to Allow the City to “Opt Out” from the Uniform Election Act and to Amend City Charter Sections 3.02, 3,03, 5.02, and 5.04 Relating to the Election Dates, Qualifying Periods, and Terms of Office as Necessary to Implement the election Date Change
Staff recommends approval.
At this time, Council Members may discuss various matters of concern.