To:                   Mayor Allen Green

Vice Mayor Mary Martin

Councilman Dennis Kennedy

Councilman Robert Pohlmann

Councilman George Steindoerfer


From:              Kenneth W. Parker, City Manager


Subject:         Agenda Commentary for Regular City Council Meeting of June 17, 2007


Date:               June 9, 2008



A.                 OPENING


Item 1 -           Pledge of Allegiance

Item 2 -           Silent Invocation

Item 3 -           Roll Call



B.                 TOWN CENTER CRA MEETING

C.                CITIZEN PARTICIPATION (Non-Agenda)

D.                CONSENT AGENDA


Item 4 -           Building Activity Report and Monthly Development Activity Report for April and May, 2008


The attached Staff Reports include the Development Activity Report for May 2008 and the Building Activity Report for April 2008.  These reports provide information on proposed development and projects under construction, commercial code enforcement activity, and monthly building permits and inspection updates.  Staff recommends that Council accept the Staff Reports (Building Activity Report for April 2008 and Monthly Development Activity Report for May 2008).


Item 5 -           Approve Contract with Dredging and Marine Consultants for the Design of an ADA Ramp and Floating Launch Facility at Russell Property


Several weeks ago, the Council approved the final ranking of Dredging & Marine Consultants as the number one firm to provide the design and permitting of an ADA ramp and floating launch facility at the Russell property.  At that time, Council instructed staff to negotiate the contract for providing these services.  Attached is the contract and proposal for providing those services.  Staff recommends that Council approve and award the contract for the design and permitting of a canoe launch and floating dock facility at the Russell property.


City Manager’s Comments:  A question was raised some weeks ago, and this item was pulled from the agenda.  The question related to the cost of the design.  I met with DMC to discuss the proposal.  Borings and survey work are major parts of the cost of the design.   A second question related to the borings for the pilings.  The engineer stated that, in his opinion, it was important to place the pilings on a firm bottom.  Therefore, the borings were required to know the depth of the pilings.  He indicated that without these elements, he could not place his engineering seal on the drawings.  It appears that we paid a similar amount for designing and permitting the ramp at Gamble.  Our engineering staff has reviewed the proposal and believes the costs are appropriate for the scope of work.  It may be true that a private sector user may not pay the same price.  However, the risk level for the private sector is substantially different than the public sector. 


Item 6 -           Approve “Piggybacking” State of Florida contract for Cisco Telephone Equipment for the New Police Station to CompServ


The new police station will need to have the new network and telephone equipment.  CompServ is the awarded vendor, and they have provided the City with a quote for the necessary equipment for this based upon the drawings and specifications in the amount of $175,167.  Staff recommends that council approve “piggybacking” the State of Florida contract for IT consulting services for Cisco telephone equipment from CompServ in the amount of $175,167.


Item 7 -           Request Approval of SHIP Grant Down Payment Assistance for Jason and Karla Leshitz


The State Housing Initiatives Partnership program is a grant that is funded by the State in an effort to assist low and moderate income individuals with housing needs.  Jason and Karla Leschitz have been approved for assistance through the City’s contractor, Mid-Florida Housing Partnership.  In addition to approval, Mr. and Mrs. Leschitz have attended classes on credit counseling and home ownership as well as met all State regulations for assistance.  All contracts and closing statements will be subject to approval by the City of Port Orange Legal Department prior to award of assistance and property closing.  Staff recommends that Council authorize a loan up to $60,000 and acceptance of second mortgage and promissory note for the purchase of real property.


Item 8 -           Bid Award – Halifax Drive and Causeway Park Phase II Shoreline Stabilization


The City solicited bids for Causeway Park and Halifax Avenue shoreline stabilization.  Eight bids were received.  The lowest responsive bid was received from S. E. Cline in the amount of $241,254.85.  S. E. Cline has previously done work for the City at the Causeway when they installed the floating docks about two years ago.  Staff and the consulting engineering firm of DMC both recommended that Council award this bid to S. E. Cline in the amount of $241,254.78.


Item 9 -           Port Orange South Daytona Chamber of Commerce Agreement


Sometime ago, the City Council discussed renewing a contract with the Port Orange-South Daytona Chamber of Commerce for certain services provided by the Chamber.  Prior to 2000, the City had an executed agreement with the Chamber.  However, in 2000, the City Council decided to provide funding to the Chamber but without a contract.  I suggested to the City Council that I thought it was more appropriate for the City to have a services contract with the Chamber.  The contract that is before you is for the remainder of this year and for all of next year.  I am proposing that we pre-fund the agreement out of the Economic Development Fund for the entire 15 month period. 


This will give the City a document to measure performance as well as provide the Chamber with specific job duties and responsibilities.  The Chamber will be responsible for reporting to the City Council on a regular basis.   I am recommending approval.



Item 10 -        Approve Emergency Agreements for Upcoming Hurricane Season


Last year, as every year, the City entered into emergency contracts for the City’s immediate needs for the hurricane season; however, last year, those contracts were drawn up for a two year period of time.  The contracts were not ratified because there was no need for them to be.  The companies that these contracts are with will fulfill the City’s needs during the first 72 hours or 3 days.  These contracts are with:  Halifax Paving, Inc.; Masci Corporation; SET Materials; FSI Fema Services Inc.; T & K Enterprises dba Central Florida Tree Service; Long Leaf Forest Services; Florida Detroit Diesel Allison; Buchanan Electric; Giles Electric; Godawa Septic; Woody’s Septic; and EXUM Energy.


There are also several additional contracts which are updated annually.  These contracts are with:  Northstar Foods; Coke; Henri Williams, the chef from the Golf Club at Cypress Head; and Ambers Jewel, caterers.  In order to facilitate a more expedient response should an emergency be declared, staff is asking that all contracts/agreements be approved and ratified by the Council ahead of the declared emergency, thereby enabling everyone to be better prepared.  As evaluated by the using departments, all of the contracts listed above have rates and terms competitive with current market conditions.


Staff recommends that Council approve and award the emergency contracts to the firms listed for the upcoming hurricane season.



E.                 TABLED ITEMS


Item 11 -        Second Reading - Ordinance No. 2008-13 – Amending Article IV of Chapter 42 of the Code of Ordinances Relating to Nuisances (Tabled 5/6/08)


Staff recommends that this item remain on the table until June 24.  At that time, the measurement criteria should be ready for City Council review.  I will be recommending the City Council review the criteria before adopting the Ordinance. 





Item 12 -        Citizen Advisory Committee for MPO


A representative of the Citizen Advisory Committee for the MPO will make a report to Council at this time.




Item 13 -        Second Reading – Ordinance No. 2008-15 – First Amendment to the Pavilion at Port Orange PCD MDA


Staff recommends approval.



H.                ADMINISTRATION


Item 14 -        Resolution No. 08-19 – Brownfield Designation


Attached is the Resolution about designating certain properties located off Reed Canal Road as a Brownfield.  The map that is included has been revised since your last review.  A question came up concerning including the Southwinds Park lands as part of the Brownfield area.  It was determined that it was best to exclude this parcel of City owned land.  This land was acquired a number of years ago by the City from the developer of Southwinds.  It was not a C and D site nor are there any problems or perception of problems on this property.  The City does have production water wells on the property and monitors the water quality constantly to make sure that it meets the criteria for potable water production. 



I.                    COUNCIL COMMENTS


Item 15 -        Comments/Concerns from Council Members


At this time, Council Members may discuss various matters of concern.