To: Mayor Allen Green
Vice Mayor Mary Martin
Councilman Dennis Kennedy
Councilman Robert Pohlmann
Councilman George Steindoerfer
From: Kenneth W. Parker, City Manager
Subject: Agenda Commentary for Regular City Council Meeting of June 17, 2007
Date: June 9, 2008
Item 1 - Pledge of Allegiance
Item 2 - Silent Invocation
Item 3 - Roll Call
C. CITIZEN PARTICIPATION (Non-Agenda)
D. CONSENT AGENDA
The attached Staff Reports include the Development Activity Report for May 2008 and the Building Activity Report for April 2008. These reports provide information on proposed development and projects under construction, commercial code enforcement activity, and monthly building permits and inspection updates. Staff recommends that Council accept the Staff Reports (Building Activity Report for April 2008 and Monthly Development Activity Report for May 2008).
weeks ago, the Council approved the final ranking of Dredging & Marine
Consultants as the number one firm to provide the design and permitting of an
City Manager’s Comments: A question was raised some weeks ago, and this item was pulled from the agenda. The question related to the cost of the design. I met with DMC to discuss the proposal. Borings and survey work are major parts of the cost of the design. A second question related to the borings for the pilings. The engineer stated that, in his opinion, it was important to place the pilings on a firm bottom. Therefore, the borings were required to know the depth of the pilings. He indicated that without these elements, he could not place his engineering seal on the drawings. It appears that we paid a similar amount for designing and permitting the ramp at Gamble. Our engineering staff has reviewed the proposal and believes the costs are appropriate for the scope of work. It may be true that a private sector user may not pay the same price. However, the risk level for the private sector is substantially different than the public sector.
The State Housing Initiatives Partnership program is a grant that is funded by the State in an effort to assist low and moderate income individuals with housing needs. Jason and Karla Leschitz have been approved for assistance through the City’s contractor, Mid-Florida Housing Partnership. In addition to approval, Mr. and Mrs. Leschitz have attended classes on credit counseling and home ownership as well as met all State regulations for assistance. All contracts and closing statements will be subject to approval by the City of Port Orange Legal Department prior to award of assistance and property closing. Staff recommends that Council authorize a loan up to $60,000 and acceptance of second mortgage and promissory note for the purchase of real property.
The City solicited bids for
Sometime ago, the City Council discussed renewing a contract with the Port Orange-South Daytona Chamber of Commerce for certain services provided by the Chamber. Prior to 2000, the City had an executed agreement with the Chamber. However, in 2000, the City Council decided to provide funding to the Chamber but without a contract. I suggested to the City Council that I thought it was more appropriate for the City to have a services contract with the Chamber. The contract that is before you is for the remainder of this year and for all of next year. I am proposing that we pre-fund the agreement out of the Economic Development Fund for the entire 15 month period.
This will give the City a document to measure performance as well as provide the Chamber with specific job duties and responsibilities. The Chamber will be responsible for reporting to the City Council on a regular basis. I am recommending approval.
Last year, as every year, the City entered into emergency contracts for the City’s immediate needs for the hurricane season; however, last year, those contracts were drawn up for a two year period of time. The contracts were not ratified because there was no need for them to be. The companies that these contracts are with will fulfill the City’s needs during the first 72 hours or 3 days. These contracts are with: Halifax Paving, Inc.; Masci Corporation; SET Materials; FSI Fema Services Inc.; T & K Enterprises dba Central Florida Tree Service; Long Leaf Forest Services; Florida Detroit Diesel Allison; Buchanan Electric; Giles Electric; Godawa Septic; Woody’s Septic; and EXUM Energy.
There are also several additional contracts which are updated annually. These contracts are with: Northstar Foods; Coke; Henri Williams, the chef from the Golf Club at Cypress Head; and Ambers Jewel, caterers. In order to facilitate a more expedient response should an emergency be declared, staff is asking that all contracts/agreements be approved and ratified by the Council ahead of the declared emergency, thereby enabling everyone to be better prepared. As evaluated by the using departments, all of the contracts listed above have rates and terms competitive with current market conditions.
Staff recommends that Council approve and award the emergency contracts to the firms listed for the upcoming hurricane season.
E. TABLED ITEMS
Staff recommends that this item remain on the table until June 24. At that time, the measurement criteria should be ready for City Council review. I will be recommending the City Council review the criteria before adopting the Ordinance.
F. REPORT FROM ADVISORY BOARD
A representative of the Citizen Advisory Committee for the MPO will make a report to Council at this time.
G. COMMUNITY DEVELOPMENT
Staff recommends approval.
Attached is the Resolution about
designating certain properties located off
I. COUNCIL COMMENTS
At this time, Council Members may discuss various matters of concern.