To: Mayor Allen Green
Vice Mayor Mary Martin
Councilman Dennis Kennedy
Councilman Robert Pohlmann
Councilman George Steindoerfer
From: Kenneth W. Parker, City Manager
Subject: Agenda Commentary for Regular City Council Meeting of May 20, 2008
Date: May 12, 2008
Item 1 - Pledge of Allegiance
Item 2 - Silent Invocation
Item 3 - Roll Call
B. SPECIAL RECOGNITION AND PROCLAMATIONS
this time, students that participated in Student Government Day from
Manager’s Comments: Our Departments had the opportunity to
work with students from
Each year, the Gold Wing Riders
Association recognizes a traffic motorcycle officer in Volusia and
The State of
C. CITIZEN PARTICIPATION
D. CONSENT AGENDA
required under the purchase sale agreement with D.S.C. of
Quentin L Hampton Associates, Inc. standard fees have been discounted to reflect the elements that the City and Kimley-Horn & Associative have already completed, including plan drawings and permitting. Staff recommends approval in order to expedite completion of the project.
recommends that Council approve addendum No. 70 to the Quentin L. Hampton
Associates, Inc. Agreement in the amount of $99,520 for engineering services
related to the
Several weeks ago, the Council approved the final ranking of Dredging & Marine Consultant as the number one firm to provide the design and permitting of an ADA Ramp and Floating Launch Facility at the Russell property. At that time, Council instructed staff to negotiate the contract for providing these services. This is the contract and proposal for providing those services per your instructions. Staff recommends that the city Council approve and award the contract for the design and permitting of a canoe launch and floating dock facility at the Russell property.
The developer of a single family home and
their engineer, Daniel Johns, P.E., have been working with the Public Utilities
staff to design and propose the construction of a gravity sewer line extension
in conjunction with their project. This sewer line extension will extend
northward along A1A,
The Town of Ponce Inlet has recently been considering new ordinances which will encourage if not require the connection to city sewer service when it is provided. They and city staff believe that this type of project is generally in the best interest of the environment as well as the customer whose treatment systems will eventually fail and need to be replaced. We would also like to request that the City Council establish the amount of the sewer connection fee which would be assessed to these 10 lots at the time of connection. In that the actual construction costs to install a sewer lateral to these properties is a little over $4,500 per sewer connection we would like to suggest that you establish this as the sewer connection fee for these specific 10 additional residential lots.
The developer’s engineer has provided supporting cost documentation, along with their formal request for cost reimbursement, which is attached. We have also verified that these prices are fair and reasonable and in-line with current industry pricing. Funds are currently available in City Cost Participation Project UCP001 to pay for this recommended capital improvement. We recommend approval of this funding request in an amount not to exceed $47,885.45 at this time.
Staff recommends that Council approve the City Cost Participation request and issue a purchase order to Mr. Bill Bethune in an amount not to exceed $47,885.45 for construction of a gravity sewer line extension along the east side of A1A in Ponce Inlet, Florida, and establishing $4,500 as the sewer connection fee for these affected lots, and to authorize the Mayor and City Manager to execute applicable contract documents, as necessary.
Our lake contract company, All American Aquatic Company, has been sold to AquaticWeed Technology. AquaticWeed Technology is willing to provide the same services as specified in the contract at the same terms and conditions. Staff has met with senior management of AquaticWeed, obtained all documents as required (insurance, etc.), and are satisfied that they have the necessary manpower, experience, and equipment to provide the services as required. If approved, the contract with AquaticWeed Technology will be for the period of May 1, 2008, through April 30, 2009, and can be extended if both parties are in agreement.
Staff recommends that Council approve the consent to Assignment of the lake contract from All American Aquatics Company to AquaticWeed Technology, Inc.
Last year we contracted with Professional Pipeline Services
piggybacking an existing competitively bid contract with
Sewage force mains should be cleaned every 5 – 10 years in order to insure that excessive sediments do not accumulate and create sewage blockages. Partial or complete sewage blockages may contribute to excessive pipeline pressures which in turn may cause pipes and pump station failures. These higher operating pressures also will contribute to higher electrical bills and eventually could contribute to overall failures of our sewer collection system. Professional Piping Services, Inc. has successfully completed pipeline rehabilitation work for us in past years. They specialize in the pigging method to clean and rehabilitate pressure mains and are currently the “pigging experts “in this field. This quote is consistent with and equivalent with the unit pricing provided to us last year under our existing purchase order. We request your approval at this time to waive the normal purchasing and bidding procedures and approve Change Order #1 to the Professional Piping Services, Inc. Purchase Order in an amount not to exceed $34,443 for the required sanitary sewer system rehabilitation efforts. Funds are currently available in the Sewer System Rehabilitation Project #URH001 to cover this required work.
Staff recommends that Council authorize Change order #1 for $34,443 to be issued to Professional Piping Services, Inc., under our existing purchase order, waiving the normal bidding procedures, and piggy-backing a competitively bid contract with Pinellas County for sanitary sewer pipeline rehabilitation work, and authorizing the Mayor and City Manager to sign and execute all required contract documents.
C. T. Hsu & Associates has given the City their proposal in order to finish out the design for the shell space. Their cost is $101,625. C. T. Hsu also has additional design fees outstanding from the Early Sitework Packages for the Police and Fire Stations at a cost of $7,539.82. Finishing off this change order are reimbursable expenses of $15,671 for a grand total of $124,835.82. Staff recommends that Council approve Change Order No. 2 for C. T. Hsu & Associates, Inc., in the total amount of $124,835.82 for additional design fee to finish shell space for the early site work packages and expansion along with associated reimbursables.
On Tuesday April 29, 2008, two of the three pumps located at the
Herbert & Nova master sewage pump station became inoperable. Operation of this station is critical to the
system, repumping all flows generated in the northern service area located
The cause of the pump failure cannot be determined absolutely. However, it appears that a large piece of inorganic debris was improperly disposed of in the sanitary sewer. Ultimately, the debris found its way to the Herbert & Nova station where it entirely destroyed one pump impeller and damaged irreparably a second.
ITT Flygt, the sole source supplier of Flygt pumps in our region, evaluated the pumps and provided a cost of $27,027.30 to rehabilitate both. Because of the urgent need for a permanent solution, the City Manager approved the purchase requisition on May 5, 2008. Funds were identified as being available in account 40106005364610. The item is submitted to the Council for validation at this time.
Staff recommends that Council approve the waiver of bidding procedures and validate the issuance of a sole-source purchase order issued to ITT Flygt in the amount of $27,027.30 for the rehabilitation of two pumps at the Herbert & Nova Master sanitary sewer pump station.
Several years ago,
Recently, our contract with PFM
Attached are the reports from Community Development. Staff recommends acceptance of the reports.
E. TABLED ITEMS
We recommend that this item remain on the table.
F. REPORT FROM ADVISORY BOARD
A representative of the Citizen Advisory Committee for the MPO will make a report to Council at this time.
G. COMMUNITY DEVELOPMENT
This is an administrative request that includes various “house keeping” amendments, such as the development of a County stormwater pond within the PCD property pursuant to the Joint Project Agreement between Volusia county and Port Orange Town Center, LLC; amending Exhibit “D” relating to Architectural Design Standards; and amending Exhibit “E” relating to the Master Sign Plan.
Planning Commission Recommendation: the Planning Commission recommended approval 6-0 (Commissioner Barker excused) of the First Amendment to the Pavilion at Port Orange PCD Master Development Agreement.
Staff Recommendation: Staff recommends approval.
This amendment package includes the following six items:
Item 1 - Map and Text Amendment – New Port
Item 2 - Map Amendment – Woodhaven/Stanaki Property/225 acres
Item 3 - Map Amendment –
Item 4 - Text Amendment –
Item 5 - Text Amendment – Transportation
Item 6 - Text Amendment – Recreation Facilities Level of Service Standards
Item 1 is a private-sector initiated map amendment. Items 2 through 6 are City initiated amendments. The staff reports on these amendments are attached for your review.
Planning Commission Recommendation: The Planning Commission recommends approval.
Staff Recommendation: Staff recommends approval.
Staff recommends approval.
Sections 376.77 though
376.86, Florida Statutes, allows for the designation of certain lands as
Brownfield Areas, and provides for environmental remediation, rehabilitation
and economic development activities relating to Brownfield Areas. New Port LLP, NP, LLC and the City of
Upon designation as a Brownfield Area, the property owners will be responsible for undertaking a site assessment to determine if actual environmental contamination exists. If contamination is found, the owners must enter into a brownfield site rehabilitation agreement with the Florida Department of Environmental Protection. The results of the site assessment and the draft plan for site rehabilitation must be submitted to the City’s Environmental Advisory Board, which is taking on the additional role as the City’s Brownfield Advisory Committee.
Two public hearings are required prior to Brownfield Area designation. A second public hearing is scheduled for June 17, 2008, after which the subject Resolution may be adopted.
Staff recommends that Council adopt the attached
resolution designating property located south of
I. COUNCIL COMMENTS
At this time, Council Members may discuss various matters of concern.