To: Mayor Allen Green
Vice Mayor Mary Martin
Councilman Dennis Kennedy
Councilman Robert Pohlmann
Councilman George Steindoerfer
From: Kenneth W. Parker, City Manager
Subject: Agenda Commentary for Regular City Council Meeting of April 22, 2008
Date: April 14, 2008
Item 1 - Pledge of Allegiance
Item 2 - Silent Invocation
Item 3 - Roll Call
B. SPECIAL REPORT
At this time, a representative from KemperSports will make a report to Council regarding the Golf Club at Cypress Head.
C. SPECIAL RECOGNITION AND PROCLAMATIONS
The Port Orange Police Department in
cooperation with WalMart is promoting crime prevention in the City of
City Manager’s Comments: This is an extremely good program. It has been well received at each of the schools and by the students.
D. CITIZEN PARTICIPATION
E. CONSENT AGENDA
Attached is the Project Managers’ Report. If you have questions, please contact any of the Project Managers or me.
Bids were solicited for concession services at the Causeway. One bid was received. Specifications outlined the minimum hours of operation at four days a week and six hours a day, with a minimum monthly starting payment to the City of $1,000. The one bid received outlined their hours of operation from October through May of two days a week, seven hours a day. During June and July, the hours of operation would be three days a week, seven hours a day and a payment of twenty-five percent (25%) of the gross receipts. Staff evaluating this bid determined that it not only did not meet the minimum hours and days of operation but the payment method would not be able to be audited. Because of this, staff requests that the bid be rejected and staff be directed to revise the specifications and re-advertise.
Staff recommends that Council reject the bid received and authorize staff to revise specifications and rebid.
Solicitations for qualifications for an
Architectural/Engineering firm to design and permit an
1. Dredging & Marine Consultants (DMC Inc.)
Funding for this project is a 50/50 grant with funding in the 315 4100 572 6397, Project QPC028, in the amount of $22,000 grant funds and $22,000 City match.
Staff recommends that the City Council approve the ranking, authorize staff to negotiate a contract, and authorize signing of the contract with the number one ranked firm, DMC.
The Halifax Sport Fishing Club is
requesting permission to use the pier under the
Manager’s Comments: The Halifax
Sport Fishing Club has been hosting this event for several years. They do not require any support from the City
F. TABLED ITEMS
Item 10 - Second Reading – Ordinance No. 2007-19 – Rezoning and Approving a Master Development Agreement and Conceptual Development Plan – The Altamira Shopping Village Planned Commercial Development (PCD) (Tabled 1/15/08) (Re-Tabled 4/15/08)
The City Council received an update on
April 15 and placed the item on the table after receiving the staff
update. The developer has been
proceeding to obtain all of the approvals as well as the meeting with City
staff on a variety of issues. The
important issue is the construction of
We recommend approval.
Attached is the Monthly Financial Report. If you have questions, please contact either John Shelley or me.
H. COMMUNITY DEVELOPMENT
The Nova Bella Piazza site plan is for a
mixed-use development located on the west side of
Staff recommends that Council approve the Concurrency and Fair Share Agreement for the Nova Bella Piazza Final Site Plan.
The church and the City entered into a phasing agreement in 2003 which allowed the church to spread out the site improvements related to the redevelopment of their site in two phases. As of today, Phase I, which was the construction of the new sanctuary along with the associated site improvements, has been completed; however, due to the cost to repair the roof and interior of the new sanctuary, the church has not been able to complete Phase II. Therefore, the church is requesting to extend the completion date for Phase II. The church has stated to staff that they intend to re-roof the old building; however, their first priority is to address the repairs needed on the new sanctuary.
Staff recommends that Council approve
the Second Amendment to the Phased Improvements Agreement for the
This is a request to approve a Change
of Use for
Planning Commission Recommendation: The Planning Commission recommends approval 5-0 (Commissioners Barker and Parker excused).
Staff Recommendation: Staff recommends approval.
I. PUBLIC UTILITIES
In the spring of 2004, the City of
By November 2007, all 90 of the “public” credits were either sold or reserved under specific Council actions. Subsequently, via the November 17, 2007 Council-approved Resolution 07-117, an additional 41 state credits previously earmarked for City use were reallocated for “public” sale. This brought the total credits available for “public” sale to 131 leaving 57.7 for City use. Council action of December 4, 2007 committed these additional “public” credits to ICI as part of the proposed Woodhaven project. Meanwhile, commitments of 15 credits had previously been authorized for various City projects (including the Eastport Business Park, SummerTrees Road Extension, the new Police and Fire Department sites, and the Port Orange Business Park on Williamson Boulevard), thereby reducing the available uncommitted credits to 42.7 of the 57.7 City-credits.
Now CBL, the developer of the Port Orange Pavilion, has requested to reserve and purchase up to an additional 25 state credits. The attached resolution authorizes this release, and brings the total credits available for “public” sale to 156, leaving a balance of 32.7 credits designated for City projects (for a total of 188.7 credits).
If Council approves the proposed release of 156 credits for “public” sale, then an uncommitted balance of approximately 17.7 of the City-designated 32.7 state credits remains available for future City projects. This may restrict our ability to mitigate for any significant wetland impacts on large City projects, at least until such time as additional credits are released within our bank by the SJRWMD.
Staff recommends that Council approve the resolution, amending policies
pertaining to the sale of credits from the City of
We have completed our review of the bid tabulation and have reached
This joint effort between the City and County will widen Williamson
Blvd. southward and across Spruce Creek to 4-5 lanes and improve traffic flow
thru the area. Our proposed utility work includes the relocation of a 16”
reclaimed water line, 16” sewer force main and 16” water line, and conduit
for future fiber optic communication cable.
These will help to serve all of our existing and future utility customers
south of the creek. We will also be
fulfilling our agreement with the County to pay for 25% of the roadway, bridge,
and drainage costs.
County staff has suggested that the City pay approximately 40% of the
Performance and Payment Bond cost of $110,000 or approximately $44,000.
Since this cost item was not mentioned in our existing joint agreement
with the County, we believe it to be appropriate for you to make a determination
regarding our city’s cost participation percentage on this item.
The County will also serve as a project administrator, including securing
the various bonds and insurance requirements, assisting in overseeing
construction, and other administrative functions. Your approval of issuance of a
purchase order to the
Staff recommends that Council approve the bid
The City has the opportunity to participate in the Florida Department of Environmental Protection (FDEP) Brownfield Redevelopment Program. The Brownfield program is a redevelopment tool to help local communities increase the economic viability of properties that are underutilized or that have remained idle for years due to environmental contamination or the perception of such contamination. State tax credits, refund of state taxes for new job creation, sales tax credit on building materials and state loan guarantees are the primary benefits available for participants in this program. State Statutes require the establishment of an Advisory Committee for the purpose of improving public participation and receiving public comment on rehabilitation and redevelopment of Brownfield sites and areas. The subject Ordinance confers upon the City’s Environmental Advisory Board (EAB) the duties and responsibilities of the Brownfield Advisory Committee, as outlined in The Brownfield Redevelopment Act (Section 376.77 through 376.86, Florida Statutes). The EAB is reviewing this item on April 16, 2008. Their recommendation will be provided subsequent to that meeting.
Staff recommends that Council adopt the attached ordinance amending Section 2-117 of the Code of Ordinances to designate the Environmental Advisory Board as the City’s to designate the Environmental Advisory Board as the city’s Brownfield Advisory Committee.
K. COUNCIL COMMENTS
At this time, Council Members may discuss various matters of concern.
At this time, Council Members may report on various committees to which they have been assigned.