MEMORANDUM

 

 

To:                   Mayor Allen Green

                        Vice Mayor Mary S. Martin

            Councilman Dennis Kennedy

                        Councilman Robert Pohlmann

            Councilman George Steindoerfer

 

From:              Kenneth W. Parker, City Manager

 

Subject:          Agenda Commentary for Regular City Council Meeting of

January 3, 2006

 

Date:               December 27, 2005

 

 

A.     OPENING

 

George Steindoerfer, Mary Martin, and Dennis Kennedy will be sworn in for their new terms on the City Council. 

 

There are several other procedural issues that the City Council must do at the beginning of the meeting.  First, the Council must select a Vice Mayor.  Second, the City Council must review its order of business.  I have included a copy of the order of business that the City Council currently uses.  The last revision made to the Council Order of business was made in 2003.  One item that we will move from our informal reports to the City Council to a formal report is the status of streets.  I would like to ask the City Council to add this item to their formal order of business.  It will appear monthly on the Consent Agenda.  Are there additional reports that the City Council desires to have on the Council Agenda? 

  

B.     SPECIAL RECOGNITION AND PROCLAMATIONS

 

Item 8 -           Recognition of Retired City Employees

 

Six employees have retired from City employment during the last year.  They are:

 

                        Tom Bazanos, Fire – 20 years

                        Terry Greer, Police – 25 years

                        Terry Shroyer, Parks and Recreation – 27 years

                        Gerald Thomas, Public Works – 32 Years

                        Richard Tufano, Fire – 25 years

                        Bill Whalen, Fire – 20 years

 

We are starting a new tradition this year by recognizing employees who have retired during the previous year.  Each of these employees has made an important contribution to the success of the City of Port Orange.  These employees represent more than 149 years of service to the City of Port Orange. 

 

Council will recognize each of these employees.

 

After the meeting, there will be a reception in the lobby honoring the newly elected council members and the employees who have retired during 2005.

  

C.    EASTPORT COMMUNITY REDEVELOPMENT AGENCY MEETING

 

The City Council will recess the meeting and convene as the Eastport CRA.  The CRA will approve the minutes of their previous meeting and elect new officers for the coming year.  The Eastport CRA will adjourn at the conclusion of their meeting.  No business is being transacted other than the organizational items.

 

Current officers are:  Allen Green, Chairman; George Steindoerfer; Robert Pohlmann; Dennis Kennedy, Mary Martin

 

Note:  The City Council needs to appoint two members to the CRA.  We need some assistance in recruiting the additional members of the CRA.  Mike Cotton has indicated that he would continue to serve if the City Council could not find others.  I have asked Shirley to send out another mailing to all the property owners within the District to see if there is an interest in serving on the CRA Board.

  

D.    TOWN CENTER COMMUNITY REDEVELOPMENT AGENCY MEETING

 

The City Council will continue in recess and convene as the Town Center CRA.  The CRA will approve minutes of their previous meeting and elect new officers for the coming year.  The Town Center Community Redevelopment Agency will adjourn at the conclusion of their meeting.  No business is being transacted other than the organizational items.

  

E.     JOINT ANNUAL MEETING OF PORT ORANGE PROPERTY DEVELOPMENT, INC.

 

The City Council will continue in recess and convene as the Port Orange Property Development, Inc.  The Property Development Inc. Board will elect officers and approve minutes from the previous meeting.   The Property Development, Inc., Board will adjourn at the conclusion of the meeting.

 

Margaret has prepared the Corporate Agenda for the Property Development Board to follow.

 

The current officers are:  Chairman Allen Green; Vice Chairman Mary Martin; President George Steindoerfer; Vice President Dennis Kennedy; Secretary Robert Pohlmann; Treasurer John Shelley; Executive Director Kenneth Parker.  The City Attorney recommends that the directors and officers remain the same.

 

F.     ANNUAL MEETING OF THE DESIGN REVIEW BOARD

 

The City Council will continue in recess and convene as the Design Review Board of the Property Development, Inc.  The Design Review Board will elect new officers and approve minutes of the previous meeting.  The Design Review Board will adjourn at the conclusion of the meeting.

 

The current officers are:  Chairman Mary Martin; Vice Chairman George Steindoerfer; Member Allen Green; Member Dennis Kennedy; Member Robert Pohlmann.

  

G.    JOINT ANNUAL MEETING OF CITY CENTER CORPORATE PARK PROPERTY OWNERS ASSOCIATION MEETING

 

The City Council will continue in recess and convene as the City Center Corporate Park Property Owners Association Board.  The Corporate Park Property Owners Association Board will elect new officers and approve the minutes of their previous meeting.  The HOA Board will adjourn at the conclusion of their meeting.

 

The current officers are:  President Allen Green; Vice President George Steindoerfer; Secretary Mary Martin; Treasurer John Shelley.  The City Attorney recommends officers remain the same except that a Council Member is recommended for the office of Treasurer.

  

H.     CITIZEN PARTICIPATION (Agenda)

 

Item 9 -           Phillip A. Farruggio

 

Mr. Farruggio has asked to address Council.  Attached are emails received from Mr. Farruggio as well as other individuals.  I have attached my response and the response from Chief Monahan. 

  

I.         CITIZEN PARTICIPATION

  

J.      CONSENT AGENDA

 

Item 10 -        Update on Water/Sewer Construction Projects

 

Attached is the report from Quentin L. Hampton Associates, Inc.  If you have questions, you may contact Mark Hampton, Roger Smith, or me.

 

Item 11 -        Update on Recreational Facilities

 

Attached is the report on Recreational Facilities.  If you have questions, you may contact Glen Walker or me.

 

Item 12 -        Approve Contract Extension for Palmer College Fiber Optic Service

 

The purpose of this agreement is to extend and expand the existing fiber optic agreement with Palmer.  Staff recommends approval.

 

Item 13 -        Bid Award – Southwest Utility Reinforcements

 

The Southwest Utility Reinforcements, also referred to as the Western Service Loop, or E-loop, consists of the installation of water mains along Tomoka Farms Road, Taylor Road, and Pioneer Trail. 

           

Seven separate bids were submitted by various contractors.  The apparent low bid of $4,155,000.00 was submitted by Hazen Construction.  The bids and unit prices were evaluated by our engineering consultant, Quentin L. Hampton (QLH).  QLH determined that the prices in Hazen’s bid were fair and representative of current industry standards, based upon the site-specific characteristics.  Additionally, the firm Hazen Construction is well known to both city staff and QLH as a competent, professional contractor, having successfully completed similar work for the City of Port Orange.   

           

As a result, staff has found Hazen Construction to be the most responsive, responsible bidder. We are recommending that Council award the project to Hazen Construction.

           

With respect to funding, the FDEP SRF Loan agreement funding ordinance and a related resolution were both approved by council on December 13, 2005.  After full execution of the agreement by all parties and subsequent City Council approval of the required budget resolution (to be prepared by Finance for a future meeting), construction funding will be available in the Southwest Utility Reinforcements UET013.

 

Staff recommends that Council award Bid No. B05-25 for the Southwest Utility Reinforcements to the firm of Hazen Construction in an amount of $4,155,000.00, and to authorize the Mayor and City Manager to execute the associated contract documents, contingent upon full execution of the Florida Department of Environmental Protection State Revolving Fund Loan Agreement. 

  

Item 14 -        Council Meeting Schedule for 2006

 

Attached is the proposed meeting scheduled for 2006.  Staff recommends approval. 

 

Note:  In previous years, there has been a discussion about meeting twice in the month where the schools have their spring break period.  However, it appears the Council is not scheduled to meet on those dates.  The City Council is scheduled to meet on the Tuesday before the League of Cities Legislative Day in Tallahassee and on the day before Volusia Day in Tallahassee.  The League is planning to continue its activities. However, no decision has been made on whether to hold Volusia Days in Tallahassee. Everybody is still waiting on the guidelines from the legislature related to the new law concerning legislators accepting food and drink and other items from the lobbyists.

 

Item 15 -        Change Order No. 1 to Southmass Construction, Inc., for Additional Woodworking and Construction at Gamble Place

 

Additional woodwork and construction is needed for the Gamble Restoration Project.  Staff recommends approval of Change Order No. 1 to Southmass Construction, Inc., in the amount of $50,000 for additional woodworking and construction at Gamble in the amount of $50,000.

 

Item 16 -        Amendment No. 1 to a Joint Participation Agreement – Landscaping Improvements on U. S. 1 Between Niver Street and Fleming Avenue

 

The Florida Department of Transportation (FDOT) has agreed to extend the length of time to complete Landscaping Improvements on US 1 between Niver Street and Fleming Avenue to March 31, 2006.  The JPA is due to expire on January 8, 2006.  An amendment to the JPA is required to ensure funding of the project by FDOT.  The three-month extension will provide sufficient time for the project installation.  Vila and Sons Landscape Contractors have been issued a “Notice to Proceed” and expect to begin work in early-January.  The contractor estimates the project will take 2-3 weeks to complete. 

 

Staff recommends that Council approve Amendment No. 1 to a Joint Participation Agreement for the Landscaping  Improvements on US 1 between Niver Street and Fleming Avenue.

  

K.     FINANCE

 

Item 17 -        Second Reading – Ordinance No. 2005-61 – Authorization for the City to Issue Water and Sewer Refunding Revenue Bonds not to exceed $10,200,000

 

We recommend approval.

 

L.      COMMUNITY DEVELOPMENT

 

Item 18 -        Second Reading – Ordinance NO. 2005-58 – Establishing a Moratorium on Amendments to the Comprehensive Plan, Rezonings, Development Orders, and Building Permits in the Riverwalk Redevelopment Project Area

 

We recommend approval.

 

M.    ADMINISTRATION

 

Item 19 -        Review of Ordinance No. 2006-1  - Bond Ordinance

 

This ordinance provides the funding for the acquisition of property that will be used for economic development purposes.  The first parcel of land is 74 acres, which is located west of I-95 and east of Williamson Boulevard.  The second parcel of land is located in the Eastport area.  The City is currently discussing with a company about locating in Eastport.  It may be necessary for the City to acquire one or more parcels of land in the Eastport area in order to entice the company to locate in Port Orange.  If the City Council has no objection, this ordinance will be scheduled for second reading on January 17. The revenue source for the acquisitions is as follows:

 

1.         Eastport:  TIF revenue for properties to be acquired in the Eastport area.

2.         Coraci Property:  This will be one of the legal entitlement revenues from the General Fund.  Also, there will be land sales involved in the transaction but those cannot be legally pledged to retire the debt although when the land is acquired and sold the proceeds from the sale can be used to retire the debt.

 

If Council has no objection, this ordinance will be scheduled for first reading on January 17, 2006.

  

Item 20 -        Review of the Port Orange Industrial Contract

 

Attached is a draft copy of a contract to acquire 74 acres of property located west of I-95 and north of the U.S. Food site and east of Williamson.   Staff is reviewing the contract and having the property appraised.  We wanted the City Council to provide us with any feedback prior to us bringing it forward to the City Council for approval.  Any approval would be contingent upon the approval of financing and the appraisal.  We anticipate bringing the final contract back to the City Council concurrent with the second reading of the financing ordinance.

 

N.     COUNCIL COMMENTS

 

Item 21 -        Comments/Concerns from Council Members

 

At this time, Council Members may discuss various matters of concern.

 

  

 

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