General Employee Retirement Committee Quarterly Meeting

City of Port Orange – City Hall

1000 City Center Circle, 2nd Floor – 2nd Floor Training Room

 Monday, March 24, 2014 @ 10:00 a.m.



I.                  Call to Order:

Chair Donna Steinebach                           Vice-Chair Sonya Laney              Wayne Saunders              

Council Member Drew Bastian                Deborah Trainor                            Kent Donahue

 Linda Johnson


II.               Approval of Minutes:

a.       February 24, 2014 Regular Meeting


III.           Participant/Public Participation


IV.         Unfinished Business:

a.       Draft Final Order on Krystal Hopkins Peace Appeal for Reimbursement for Attorney’s Fees

b.      Draft Contract for Actuarial Services for Dave Leonard


V.             Financials:

a.       February  2014 Dave Leonard

b.      ICC Capital Grant McMurray

c.       Southeastern Advisory – Jeff Swanson

·      New Statement of Investment Policy

d.      Salem Trust Cindy Farrow & Brad Rinsem

e.       ICMA 12-31-2013 Report & Ordinance 2011-37


VI.         New Business:

a.       Russell Walker Early Retire Payment for Approval

b.      James Conforti Normal Retire Payment for Approval

c.       William Oddie Normal Retire Payment for Approval

d.      Death Benefit Payment for Linda Monning ­Beneficiary of William Monning


VII.     Consent Agenda

                    For Approval:

                      Warrant #89

                      Benefits USA, Inc. (Admin Fees 03/2014 + Postage; INV #POG062)                       $   2,507.19


VIII.    Distributions:

             Mandatory Plan

              For Approval:                  

a.      Rose Carlson                         Total Withdrawal                                            $17,072.50


IX.         Reports:

a.       Attorney

b.      Comments from Committee Members

c.       Administrator

d.      Correspondence

·      Policy and Procedures of other Pension Plans


X.               Next Meeting Date:  

April 28, 2014 Regular Meeting


XI.      Adjournment:




Any person who desires to appeal any decision made by the General Employee Retirement Committee will need a record of the proceedings, and for such purpose he or she may need to ensure at his or her own expense for the taking and preparation of a verbatim record of all testimony and evidence of the proceedings upon which the appeal is based.


NOTE:  If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance.  Please contact the City Clerk for the City of Port Orange, 1000 City Center Circle, Port Orange, Florida 32129, Telephone Number (386) 506-5563, within (2) two working days of your receipt of this notice or (5) five days prior to the meeting date; If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771.