General Employee Retirement Committee Quarterly Meeting

(Due to Cancellation of December, 2013 Meeting)

City of Port Orange – City Hall

1000 City Center Circle, 2nd Floor – 2nd Floor Training Room

 Monday, January 27, 2014 @ 10:00 a.m.



I.                  Call to Order:

Chair Donna Steinebach                           Vice-Chair Sonya Laney              Wayne Saunders              

Council Member Drew Bastian                Deborah Trainor                            Kent Donahue

 Linda Johnson


II.               Approval of Minutes:

a.       November 4, 2013 Regular Meeting


III.           Participant/Public Participation


IV.         Unfinished Business:

a.       Appeal from Krystal Hopkins Peace

·      Additional Proof for Determination of Effective Date for Covered Service

·      Request for Reimbursement for Attorney’s Fees


V.             Financials:

a.       October 1, 2013 Draft Valuation Report - Dave Leonard

b.      December  2013 Dave Leonard

c.       ICC Capital - Grant McMurray

d.      Southeastern Advisory – Jeff Swanson

e.       Salem Trust Cindy Farrow

·      Salem Trust 1099 for 2013

·      Summary of Extra Expenses Incurred by Salem Trust


VI.         New Business:

a.       Knight’s December 2013 Commission Recapture Statement

b.      Annual Election of Officers

c.       New Contract for Accounting Services for Dave Leonard

d.      Items to Consider on Participants Dave Leonard


VII.     Consent Agenda

                    For Approval:

                      Warrant #87

                      Benefits USA, Inc. (Admin Fees 01/2014 + Postage; INV #POG060)           $   2,506.97

        Southeastern Advisory (Investment Consulting Services: INV #1304)             $   4,714.00

                    Integrity Fix Income Management (4th Qtr ’13 Mgmt Fees; INV #1763)         $   2,106.89

                    ICC Capital Management (1st Qtr ’14 Mgmt Fees; INV #57533536)              $ 19,368.24

                    James Loper (STMT #31 dated 12/31/13)                                                          $    2,629.85


          For Ratification:

                       Warrant #86

         Benefits USA, Inc. (Admin Fees 12/2013; INV #POG059)                            $  2,500.00

                     David G. Leonard, ASA (Actuarial Services: INV #13-059)                            $  3,750.00

                     Integrity Fix Income Management (3rd Qtr ’13 Mgmt Fees; INV #1741)                   $  2,234.20

                     FPPTA (2014 Yearly Active Membership)                                                         $     600.00


VIII.    Distributions:


IX.         Reports:

a.       Attorney

b.      Comments from Committee Members

c.       Administrator

d.      Correspondence

·      Notice Letter for Terry Shroyer 11-6-2013

·      Up-Dated  New Employees Information for December 2013


X.               Next Meeting Date:  

February 24, 2014 Regular Meeting


XI.      Adjournment:





Any person who desires to appeal any decision made by the General Employee Retirement Committee will need a record of the proceedings, and for such purpose he or she may need to ensure at his or her own expense for the taking and preparation of a verbatim record of all testimony and evidence of the proceedings upon which the appeal is based.


NOTE:  If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance.  Please contact the City Clerk for the City of Port Orange, 1000 City Center Circle, Port Orange, Florida 32129, Telephone Number (386) 506-5563, within (2) two working days of your receipt of this notice or (5) five days prior to the meeting date; If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771.