General Employee Retirement Committee Quarterly Meeting

City of Port Orange – City Hall

1000 City Center Circle, 2nd Floor – 2nd Floor Training Room

 Monday, September 23, 2013 @ 10:00 a.m.


I.                  Call to Order:

Chair Donna Steinebach                           Vice-Chair Sonya Laney              Wayne Saunders              

Council Member Drew Bastian                Deborah Trainor                            Kent Donahue

 Linda Johnson



II.               Special Report

Sunshine Law compliance Robin Fenwick, City Clerk



III.           Approval of Minutes:

a.       August 26, 2013 Regular Meeting



IV.            Participant/Public Participation



V.             Unfinished Business:

a.       SMID Manager Review (tabled from 6-17-2013 meeting)



VI.         Financials:

a.       ICC Capital - Grant McMurray

b.      Southeastern Advisory – Jeff Swanson

c.       Salem Trust – Cindy Farrow

·      Salem Trust September 6, 2013 Letter



VII.      New Business:

a.       Knight’s August 2013 Commission Recapture Statement

b.      Christopher Kosuta Early Retire Payment for Approval

c.       Henrica Sheffield Early Retire Payment for Approval

d.      Krystal Hopkins Peace Early Retire Payment for Approval

e.       2013 New Employees

f.       DOMA



VIII.    Consent Agenda

                    For Approval:

                      Warrant #83

                      Benefits USA, Inc. (Admin Fees 09/2013; INV #POG057)                           $ 2,500.00



          For Ratification:

                       Warrant #82

                        FPPTA (Registration Fee for FPPTA Trustee School for Sonya Laney)        $    450.00

          FPPTA (2013 Pre-Registered Fee for Sonya Laney)                                        $    900.00



IX.        Distributions:

            Mandatory Plan

             For Approval:                   

a.    Brenda Teehan                                Total Withdrawal                                $10,688.42                        


  VIII. Reports:

a.       Attorney

b.      Comments from Committee Members

c.       Administrator

d.      Correspondence

·      Revised Rollforward of PVAB



IX.             Next Meeting Date:  

October 28, 2013 Regular Meeting



X. Adjournment:






Any person who desires to appeal any decision made by the General Employee Retirement Committee will need a record of the proceedings, and for such purpose he or she may need to ensure at his or her own expense for the taking and preparation of a verbatim record of all testimony and evidence of the proceedings upon which the appeal is based.


NOTE:  If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance.  Please contact the City Clerk for the City of Port Orange, 1000 City Center Circle, Port Orange, Florida 32129, Telephone Number (386) 506-5563, within (2) two working days of your receipt of this notice or (5) five days prior to the meeting date; If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771.