General Employee Retirement Committee Regular Meeting

City of Port Orange – City Hall

1000 City Center Circle, 2nd Floor – 2nd Floor Training Room

Monday, August 26, 2013 @ 10:00 a.m.


I.                  Call to Order:

Chair Donna Steinebach                 Vice-Chair Sonya Laney                 Wayne Saunders           

Council Member Drew Bastian       Deborah Trainor                               Kent Donahue

 Linda Johnson


                   OTHERS PRESENT


II.               Approval of Minutes:

a.       July 22, 2013 Regular Meeting


III.        Unfinished Business:

a.       SMID Manager Review (tabled from 6-17-2013 meeting)

b.      Determination of Effective Date for Covered Service – Krystal Hopkins Peace & Henrica Sheffield (tabled from 6-17-2013 meeting)

                 Additional materials received 8-21-13

IV.         Financials:

a.       June 2013 Dave Leonard


V.             New Business:

a.       Knight’s July 2013 Commission Recapture Statement

b.      Krystal Hopkins Peace Application for Retirement Benefits

c.       Mortality Tables in Use for the Retirement Benefits Calculation

d.      Walter Cooper Retirement Monthly Benefit Payment for Ratification


VI.         Consent Agenda

                     For Approval:

                     Warrant #81

                     Benefits USA, Inc. (Admin Fees 08/2013; INV #POG056)                $ 2,500.00

                     David G. Leonard, ASA (Actuarial Services: INV #13-037)                $  2,675.00

         James Loper (STMT #29 dated 7/1/13)                                                 $  2,257.72

        Integrity Fix Income Management (2nd Qtr ’13 Mgmt Fees; INV #1717)           $  2,635.57


         For Ratification:

                      Warrant #80

                      Benefits USA, Inc. (Admin Fees 07/2013; INV #POG055)               $ 2,500.00

                    Southeastern Advisory (Investment Consulting Services: INV #1302)               $ 4,714.00

                    ICC Capital Management (3rd Qtr ’13 Mgmt Fees; INV #57533261)     $ 9,500.04                          


  VIII.     Reports:

a.       Attorney

b.      Comments from Committee Members

c.       Administrator

d.      Correspondence

e.       Participant/Public Participation


IX.            Next Meeting Date:  

September 23, 2013 Quarterly Meeting


X.               Adjournment:  













Any person who desires to appeal any decision made by the General Employee Retirement Committee will need a record of the proceedings, and for such purpose he or she may need to ensure at his or her own expense for the taking and preparation of a verbatim record of all testimony and evidence of the proceedings upon which the appeal is based.


NOTE:  If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance.  Please contact the City Clerk for the City of Port Orange, 1000 City Center Circle, Port Orange, Florida 32129, Telephone Number (386) 506-5563, within (2) two working days of your receipt of this notice or (5) five days prior to the meeting date; If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771.