General Employee Retirement Committee Regular Meeting

City of Port Orange – City Hall

1000 City Center Circle, 2nd Floor – 2nd Floor Training Room

 Monday, July 22, 2013 @ 10:00 a.m.


I.                  Call to Order:

Chair Donna Steinebach                    Vice-Chair Sonya Laney                Wayne Saunders

Council Member Drew Bastian          Deborah Trainor                               Kent Donahue

Linda Johnson




II.               Approval of Minutes:

a.       June 17, 2013 Quarterly Meeting


III.        Unfinished Business:

a.       SMID Manager Review

b.      Determination of Effective Date for Covered ServiceKrystal Hopkins Peace & Henrica Sheffield(tabled from 6-17-2013 meeting)


IV.         Financials:

a.       May 2013 Dave Leonard


V.             New Business:

a.       Knight’s June 2013 Commission Recapture Statement

b.      Walter Cooper Retirement Monthly Benefit Payment for Approval

c.       Dorothy Foster Normal Retire on 9-1-2035


VI.         Consent Agenda

                     For Approval:

                      Warrant #80

                      Benefits USA, Inc. (Admin Fees 07/2013; INV #POG055)                                 $ 2,500.00

                       Southeastern Advisory (Investment Consulting Services: INV #1302)           $ 4,714.00

          ICC Capital Management (3rd Qtr ’13 Mgmt Fees; INV #57533261)                $ 9,500.04


         For Ratification:

                      Warrant #79

                      Benefits USA, Inc. (Admin Fees 06/2013; INV #POG054)                     $ 2,500.00


VII.      Distributions:

            Mandatory Plan

             For Approval:

             a.            Diane Evans                                     Total Withdrawal                   $5,308.09

             b.            Thomas Gruendel                            Total Withdrawal                   $2,147.13                         


  VIII. Reports:

a.    Attorney

b.    Comments from Committee Members

c.    Administrator

d.    Correspondence

·      Retirement Benefits Calculation Audit Terry Shroyer


IX.          Next Meeting Date:  

August 26, 2013 Regular Meeting


  X.      Adjournment:





Any person who desires to appeal any decision made by the General Employee Retirement Committee will need a record of the proceedings, and for such purpose he or she may need to ensure at his or her own expense for the taking and preparation of a verbatim record of all testimony and evidence of the proceedings upon which the appeal is based.


NOTE:  If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance.  Please contact the City Clerk for the City of Port Orange, 1000 City Center Circle, Port Orange, Florida 32129, Telephone Number (386) 506-5563, within (2) two working days of your receipt of this notice or (5) five days prior to the meeting date; If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771.