General Employee Retirement Committee Quarterly Meeting

City of Port Orange – City Hall

1000 City Center Circle, 2nd Floor – 2nd Floor Training Room

 Monday, June 17, 2013 @ 10:00 a.m.



I.                  Call to Order:

Chair Donna Steinebach                             Vice-Chair Sonya Laney                   Wayne Saunders             

Council Member Drew Bastian                  Deborah Trainor                        Kent Donahue

Linda Johnson




II.               Approval of Minutes:

a.       May 20, 2013 Regular Meeting


III.     Unfinished Business:

a.       Determination of Effective Date for Covered Service – Krystal Hopkins Peace & Henrica Sheffield


IV.      Financials:

a.       May 2013 - Dave Leonard

b.      CSM Asset Management Gene Natali & Jack White

c.       ICC Capital - Grant McMurray

d.      Southeastern Advisory – Jeff Swanson

·      March 31, 2013 Performance Measurement Report

·      Investment Policy Update 

·      SMID Manager Review

e.       Salem Trust – Cindy Farrow

·      STIF Account Agreement


V.             New Business:

a.       Knight’s May 2013 Commission Recapture Statement

b.      Amendment of Summary Plan Description

c.       Participant Audit


VI.         Consent Agenda

                     For Approval:

             Warrant #79

                      Benefits USA, Inc. (Admin Fees 06/2013; INV #POG054)                                   $ 2,500.00


         For Ratification:

                      Warrant #78

                       Benefits USA, Inc. (Admin Fees 05/2013 plus Postage; INV #POG053)  $ 2,500.00

                        David G. Leonard, ASA (Actuarial Services: INV #13-018)                                   $ 6,225.00

                        David G. Leonard, ASA (Actuarial Services: INV # 3625)                                    $ 2,120.00

                      James Loper (STMT #28 dated 4/1/13)                                                        $ 5,972.02


VII.      Distributions:

           Mandatory Plan

            For Approval:

              a.                Derrick Densmore             Total Withdrawal                   $  12,382.04


             For Ratification:

              a.    John Diamond                  Total Withdrawal                   $  32996.58

              b.    Jackie Dallas Colin                        Total Withdrawal                   $  11,367.06                     


VIII.  Reports:

a.        Attorney

b.       Comments from Committee Members

c.        Administrator

d.       Correspondence


IX.      Participant/Public Participation:


IX.            Next Meeting Date:  

July 22, 2013 Regular Meeting


  X.      Adjournment:







Any person who desires to appeal any decision made by the General Employee Retirement Committee will need a record of the proceedings, and for such purpose he or she may need to ensure at his or her own expense for the taking and preparation of a verbatim record of all testimony and evidence of the proceedings upon which the appeal is based.


NOTE:  If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance.  Please contact the City Clerk for the City of Port Orange, 1000 City Center Circle, Port Orange, Florida 32129, Telephone Number (386) 506-5563, within (2) two working days of your receipt of this notice or (5) five days prior to the meeting date; If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771.