General Employee Retirement Committee Regular Meeting

City of Port Orange – City Hall

1000 City Center Circle, 2nd Floor – 2nd Floor Training Room

 Monday, May 20, 2013 @ 10:00 a.m.


I.                  Call to Order:

Chair Donna Steinebach                             Vice-Chair Sonya Laney                          Wayne Saunders                

Council Member Drew Bastian                  Deborah Trainor                                       Kent Donahue

Linda Johnson




II.               Fixed Income Manager Presentations:

a.       Integrity Fix Income - Earl Denney (10:10 am to 10:40 am)


III.           Approval of Minutes:

a.       April 22, 2013 Regular Meeting


IV.         Unfinished Business:

a.       Appeal of Retirement Benefit Calculation – Krystal Hopkins Peace- Addendum

b.      Mandatory Distributions for Approval (tabled from 4-22-2013 meeting)

·      Jackie Dallas Colin                Total Withdrawal                   $  11,367.06


V.             Financials:

a.       April 2013 - Dave Leonard

b.      Salem Trust – Cindy Farrow

·      New Signature Card

·      STIF Account Agreement


VI.         New Business:

a.       Knight’s April 2013 Commission Recapture Statement

b.      Michael Peace Retirement Monthly Benefit Payment for Approval

c.       Water Cooper Application for Retirement Benefits

d.      Revised Actuary Contract

e.       Group Annuity Contract Application for Principal Enhanced Property


VII.      Consent Agenda

                     For Approval:

                      Warrant #78

                      Benefits USA, Inc. (Admin Fees 05/2013 plus Postage; INV #POG053)               $ 2,500.00

                       David G. Leonard, ASA (Actuarial Services: INV #13-018)                                    $ 6,225.00

                       David G. Leonard, ASA (Actuarial Services: INV # 3625)                                     $ 2,120.00

                     James Loper (STMT #28 dated 4/1/13)                                                                     $ 5,972.02


         For Ratification:

                      Warrant #77

                      Benefits USA, Inc. (Admin Fees 04/2013; INV #POG052)                                     $ 2,500.00

                       Southeastern Advisory (Investment Consulting Services: INV #1301)                $ 4,635.00

                       ICC Capital Management (2nd Qtr ’13 Mgmt Fees; INV #57533091)                    $18,351.27

                       Integrity Fix Income Management (1st Qtr ’13 Mgmt Fees; INV #1692)               $ 2,666.92



VIII.     Distributions:

               Voluntary Plan

              For Approval:

a.     Donald Stuhr                     Total Withdrawal                   $  13,389.90

b.     Thomas Simmons             Total Withdrawal                   $  98,231.46

c.      Rebecca Groom                 Total Withdrawal                   $     1,112.82


                     For Ratification:

                       a.     Julia Wiggins                  Total Withdrawal                   $       501.09                    


  VIII. Reports:

a.      Attorney

b.      Comments from Committee Members

c.       Administrator

d.      Correspondence


IX.            Participant/Public Participation:


X.               Next Meeting Date:  

June 17, 2013 Regular Meeting


  X.      Adjournment:




Any person who desires to appeal any decision made by the General Employee Retirement Committee will need a record of the proceedings, and for such purpose he or she may need to ensure at his or her own expense for the taking and preparation of a verbatim record of all testimony and evidence of the proceedings upon which the appeal is based.


NOTE:  If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance.  Please contact the City Clerk for the City of Port Orange, 1000 City Center Circle, Port Orange, Florida 32129, Telephone Number (386) 506-5563, within (2) two working days of your receipt of this notice or (5) five days prior to the meeting date; If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771.