General Employee Retirement Committee Quarterly Meeting

City of Port Orange – City Hall

1000 City Center Circle, 2nd Floor – 2nd Floor Training Room

 Monday, March 25, 2013 @ 10:00 a.m.


I.                  Call to Order:

Chair Donna Steinebach                             Vice-Chair Sonya Laney                   Wayne Saunders             

Council Member Drew Bastian                  Deborah Trainor                        Kent Donahue

Linda Johnson


Introduce New Trustees




II.               Approval of Minutes:

a.       February 25, 2013 – Regular Meeting


III.        Unfinished Business:

a.       Years of Service Issue for Krystal Hopkins-Peace

b.      Retirement Payment for Frank Fuhrman, Robert Sutton,  James Edward Franklin and for Ratification


IV.         Financials:

a.       February 2013 - Dave Leonard

b.      ICC Capital - Grant McMurray

c.       Southeastern Advisory – Jeff Swanson

d.      Salem Trust – Cindy Farrow

·      New Signature Card


V.             New Business:

a.       Knight’s February 2013 Commission Recapture Statement

b.      Deceased Member Cathy Reid’s Remaining Pension Assets

c.       2013 Annual Pension Verification Letters and Beneficiary Form Update

d.      Notice to Henrica Sheffield about Previous Pension Benefits Calculation Null and Void


VI.         Consent Agenda:

                     For Approval:

                    Warrant #76

                     Benefits USA, Inc. (Admin Fees 03/2013 plus Postage; INV #POG051)      $ 2,556.12


         For Ratification:

                      Warrant #75

                      Benefits USA, Inc. (Admin Fees 02/2013; INV #POG050)                                        $ 2,500.00

         David G. Leonard, ASA (Actuarial Services: INV #13-009)                        $13,625.00

         Donna Steinebach (Reimb. For FPPTA Training Expenses)                      $     622.60


VII.      Distributions:

           Mandatory Plan

            For Approval:

              a.                Stacie Daraio                      Total Withdrawal                   $   4,650.33

              b.                Steve Parnell                      Total Withdrawal                   $   5,857.03       


  VIII. Reports:

a.      Attorney

b.      Comments from Committee Members

c.       Administrator

d.      Correspondence


IX.            Next Meeting Date:  

April 22, 2013 Regular Meeting


  X.      Adjournment:




Any person who desires to appeal any decision made by the General Employee Retirement Committee will need a record of the proceedings, and for such purpose he or she may need to ensure at his or her own expense for the taking and preparation of a verbatim record of all testimony and evidence of the proceedings upon which the appeal is based.


NOTE:  If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance.  Please contact the City Clerk for the City of Port Orange, 1000 City Center Circle, Port Orange, Florida 32129, Telephone Number (386) 506-5563, within (2) two working days of your receipt of this notice or (5) five days prior to the meeting date; If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771.