General Employee Retirement Committee Regular Meeting

City of Port Orange – City Hall

1000 City Center Circle, 2nd Floor – 2nd Floor Training Room

 Monday, February 25, 2013 @ 10:00 a.m.


I.                  Call to Order:

Chair Donna Steinebach                                            Vice-Chair Sonya Laney                            

Council Member Drew Bastian                                 Deborah Trainor

Kent Donahue                                                               Two Vacancies on the Board





II.               Approval of Minutes:

a.       January 21, 2013 – Regular Meeting



III.        Unfinished Business:

a.       Review of MPP and Voluntary Account

b.      Revised Retirement Payment for Elizabeth Barnhart for Ratification

c.       Salem Trust STIF Account


IV.         Financials:

a.       January 2013 - Dave Leonard


V.             New Business:

a.       Knight’s January 2013 Commission Recapture Statement

b.      Frank Fuhrman Retirement Monthly Benefit Payment for Approval

c.       Robert Sutton Retirement Monthly Benefit Payment for Approval

d.      James Edward Franklin Retirement Monthly Benefit Payment for Approval

e.       Krystal Hopkins Peace Retirement Application for 5-17-2013


VI.         Consent Agenda

                     For Approval:

                      Warrant #75

                      Benefits USA, Inc. (Admin Fees 02/2013; INV #POG050)                            $ 2,500.00

         David G. Leonard, ASA (Actuarial Services: INV #13-009)                        $13,625.00

         Donna Steinebach (Reimb. For FPPTA Training Expenses)                      $     622.60


         For Ratification:

         Warrant #74

                     Benefits USA, Inc. (Admin Fees 01/2013; INV #POG049)                                         $         0.00

                     Adjustment for September 2012’s duplicate payment

         Southeastern Advisory (Investment Consulting Services: INV #1204)        $ 4,635.00

         ICC Capital Management (1st Qtr ’13 Mgmt Fees; INV #57532905)                 $17,057.53


VII.      Distributions:

           Voluntary Plan

            For Approval:

              a.            Mary Louise Tenney                          Total Withdrawal                   $   6,939.50

               b.           Shirley Treon                         Total Withdrawal                   $   3,473.95

               c.           James Edward Franklin                   Partial Withdrawal                $   2,700.00

               d.          Jeffrey Dyer                                       Partial Withdrawal                $   1,637.30


  VIII. Reports:

a.      Attorney

b.      Comments from Committee Members

c.       Administrator

d.      Correspondence



IX.            Next Meeting Date:  

March 25, 2013 Quarterly Meeting


  X.      Adjournment:



Any person who desires to appeal any decision made by the General Employee Retirement Committee will need a record of the proceedings, and for such purpose he or she may need to ensure at his or her own expense for the taking and preparation of a verbatim record of all testimony and evidence of the proceedings upon which the appeal is based.


NOTE:  If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance.  Please contact the Deputy City Clerk for the City of Port Orange, 1000 City Center Circle, Port Orange, Florida 32129, Telephone Number (386) 506-5563, within (2) two working days of your receipt of this notice or (5) five days prior to the meeting date; If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771.