General Employee Retirement Committee Regular Meeting

City of Port Orange – City Hall

1000 City Center Circle, 2nd Floor – 2nd Floor Training Room

 Monday, January 21, 2013 @ 10:00 a.m.


I.                  Call to Order:

Chair Donna Steinebach        Vice-Chair Sonya Laney                            

Council Members:                   Drew Bastian                                   

Deborah Trainor                      Kent Donahue                                  Shirley Treon                            One Vacancy on the Board




II.               Approval of Minutes:

a.       December 10 – Quarterly Meeting

b.      December 12 –  Special Meeting


III.        Unfinished Business:

a.        Revise Election Option for Elizabeth Barnhart (from Ten Years Certain to Life Annuity)

b.       Draft Policy for Voluntary Account Distribution


IV.         Financials:

a.       December 2012 - Dave Leonard

b.      October 1, 2012 Draft Valuation Report - Dave Leonard

c.       Salem Trust – Cindy Farrow


V.             New Business:

a.       Knight’s December 2012 Commission Recapture Statement

b.      Discussion of New Trustee Election Process

c.       Elizabeth Hammons Retirement Payment for Approval

d.      Michael Koch Retirement Payment for Approval

e.       Kenneth W. Parker Retirement Payment for Approval

f.       Shirley Treon Retirement Payment for Ratification

g.      Retirement for Frank Fuhrman, Jr. 4-30-2013

h.      Retirement for James Edward Franklin 6-28-2013


VI.         Consent Agenda:

                     For Approval:

                      Warrant #74

                      Benefits USA, Inc. (Admin Fees 01/2013; INV #POG049)                                        $         0.00

                     Adjustment for September 2012’s duplicate payment

         Southeastern Advisory (Investment Consulting Services: INV #1204)                    $ 4,635.00

         ICC Capital Management (1st Qtr ’13 Mgmt Fees; INV #57532905)                               $17,057.53


                     For Ratification:

                     Warrant #73

                      James Loper (STMT #26 dated 11/30/12)                                                            $4,288.60

          FPPTA (Registration Fee for FPPTA Trustee School for Donna Steinebach)           $    450.00

  FPPTA (2012 Re-Certification Fee for Donna Steinebach)                                   $      30.00


VII.      Distributions:

            Voluntary Plan

            For Ratification:


  VIII. Reports:

a.      Attorney

b.      Comments from Committee Members

c.       Administrator

d.      Correspondence


IX.            Next Meeting Date:  

Updated 2013 Meeting Schedules


X.      Adjournment:



Any person who desires to appeal any decision made by the General Employee Retirement Committee will need a record of the proceedings, and for such purpose he or she may need to ensure at his or her own expense for the taking and preparation of a verbatim record of all testimony and evidence of the proceedings upon which the appeal is based.


NOTE:  If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance.  Please contact the Deputy City Clerk for the City of Port Orange, 1000 City Center Circle, Port Orange, Florida 32129, Telephone Number (386) 506-5563, within (2) two working days of your receipt of this notice or (5) five days prior to the meeting date; If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771.