General Employee Retirement Committee Quarterly Meeting

City of Port Orange – City Hall

1000 City Center Circle, 2nd Floor – 2nd Floor Conference Room

 Monday, December 10, 2012 @ 10:00 a.m.


I.                  Call to Order:

John Shelley                             Donna Steinebach               Sonya Laney

Deborah Trainor                      Robert Ford                          Kent Donahue

Shirley Treon


                   OTHERS PRESENT:



II.               Approval of Minutes:

a.       October 22 – Regular Meeting



III.        Unfinished Business:

a.       Years of Service Report for Krystal Hopkins-Peace

b.       Draft Policy for Voluntary Account Distribution

c.        In House Review for Retirement Benefit Calculations



IV.         Financials:

a.       October 2012 - Dave Leonard

b.      ICC Capital - Grant McMurray

c.       Southeastern Advisory – Jeff Swanson



V.             New Business:

a.       Knight’s October 2012 Commission Recapture Statement

b.      Election for Chairperson and Vice Chair

c.       John Shelley Retirement Payment for Approval

d.      Rosemary Redfield Retirement Payment for Ratification

e.       Discussion of New Retirement Process

f.       Retirement for Elizabeth Barnhart 12-31-2012

g.      Retirement for Shirley Treon 1-31-2013

h.      Retirement for Michael Koch 2-22-2013



VI.         Consent Agenda

                     For Approval:

                      Warrant #72

                      Benefits USA, Inc. (Admin Fees 11-12/2012; INV #POG048)                                 $5,000.00

         FPPTA (2013 Yearly Active Membership)                                                      $    600.00

         City of Port Orange (Reimb for GASB Webinar Registration)                  $     149.00



VII.      Distributions:

           Voluntary Plan

            For Ratification:



  VIII. Reports:

a.      Attorney

b.      Comments from Committee Members

c.       Administrator

d.      Correspondence



IX.            Next Meeting Date:  

a.   Approval of Regular and Quarterly Meeting Dates for 2013

b.   Special Meeting for GASB Webinar, December 12, 2012



  X.      Adjournment:



Any person who desires to appeal any decision made by the General Employee Retirement Committee will need a record of the proceedings, and for such purpose he or she may need to ensure at his or her own expense for the taking and preparation of a verbatim record of all testimony and evidence of the proceedings upon which the appeal is based.


NOTE:  If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance.  Please contact the Deputy City Clerk for the City of Port Orange, 1000 City Center Circle, Port Orange, Florida 32129, Telephone Number (386) 506-5563, within (2) two working days of your receipt of this notice or (5) five days prior to the meeting date; If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771.