General Employee Retirement Committee Quarterly Meeting

City of Port Orange – City Hall

1000 City Center Circle, 2nd Floor – 2nd Floor Conference Room

 Monday, July 23, 2012 @ 10:00 a.m.


I.                  Call to Order:

Chairman John Shelley          Donna Steinebach              Sonya Laney

Deborah Trainor                      Robert Ford                          Kent Donahue

Shirley Treon


                   OTHERS PRESENT:


II.               Approval of Minutes:

a.       May 29 – Regular Meeting


III.        Unfinished Business:

a.       Final Review the New Summary Plan Description


IV.         Financials:

a.       June 2012 - Dave Leonard

b.      ICC Capital - Grant McMurray

c.       Salem Trust – Cindy Farrow

·      Addition of R&D Account

·      New Signature Card


V.             New Business:

a.       Knight’s June 2012 Commission Recapture Statement

b.      New Benefits USA Contract

c.       General Employees’ estimate retirement Calculator

d.      Retirement for Stephen Wilson 4-1-2015

e.       Early Retirement for Robert Day 10-12-2015


VI.         Consent Agenda

                     For Approval:

                     Warrant #65

                     Benefits USA, Inc. (Admin Fees 06/2012; INV #POG044)                                 $  2,000.00

                      Southeastern Advisory (Investment Consulting Services: INV #1202)        $  4,635.00

                        ICC Capital Management (2nd Qtr ’12 Mgmt Fees; INV #57532287)                     $16,187.84


VII.      Distributions:

           Mandatory Plan

            For Approval: 

                    a.    Barry Jackson                   Total Withdrawal                              


            For Ratification:

                     a.    Elizabeth Diamond                        Total Withdrawal                              $  19,348.85


            Voluntary Plan

            For Ratification:

                        a.    Mitch Thomas                             Total Withdrawal                   $   8,674.28               

                        b.    Lori Young                                                Total Withdrawal                 $       195.06                           


  VIII. Reports:

a.    Attorney

b.    Comments from Committee Members

c.     Administrator

d.      Correspondence


IX.            Next Meeting Date:  


  X.      Adjournment:



Any person who desires to appeal any decision made by the General Employee Retirement Committee will need a record of the proceedings, and for such purpose he or she may need to ensure at his or her own expense for the taking and preparation of a verbatim record of all testimony and evidence of the proceedings upon which the appeal is based.


NOTE:  If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance.  Please contact the Deputy City Clerk for the City of Port Orange, 1000 City Center Circle, Port Orange, Florida 32129, Telephone Number (386) 506-5563, within (2) two working days of your receipt of this notice or (5) five days prior to the meeting date; If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771.