General Employee Retirement Committee Quarterly Meeting

City of Port Orange – City Hall

1000 City Center Circle, 2nd Floor Conference Room

 Monday, January 23, 2012 @ 10:00 a.m.


I.                  Call to Order:

Chairman John Shelley          Donna Steinebach               Sonya Laney

Deborah Trainor                      Robert Ford                          Julia Wiggins

Shirley Treon


                   OTHERS PRESENT:


II.               Fixed Income Manager Presentations:

a.       CSM Asset Management - George Natali & Jack White (10:10 am to 10:40 am)

b.      Integrity Fix Income - Earl Denney (10:40 am to 11:10 am)


III.           Approval of Minutes:

a.       November 28 – Regular Meeting


IV.         Unfinished Business:

a.       Review the Final Ordinance


V.             Financials:

a.       December 2011 - Dave Leonard

b.      October 1, 2011 Valuation - Dave Leonard

c.       ICC Capital - Grant McMurray

d.      Southeastern Advisory – Jeff Swanson

e.       Salem Trust


VI.         New Business:

a.       Knight’s December 2011 Commission Recapture Statement

b.      Actuary Cost Proposal - Dave Leonard

c.       Missed Contributions Refund

d.      Member Election to Replace Julia Wiggins

e.       Pension Adjustment for MPP Retirees for 2012- John Thompson, Jimmy Termini & Thomas Walsh for Ratification


VII.      Consent Agenda

                     For Approval:

                     Warrant #57

         Benefits USA, Inc. (Admin Fees 01/2012; INV #POG039)                            $   2,000.00

                        ICC Capital Management (1st Qtr ’12 Mgmt Fees; INV #57532069)                $ 25,859.40

                   David G. Leonard, ASA (Actuarial Services: INV #12-007)            $ 13,525.00


                     For Ratification: 

                    Warrant #55

                     FPPTA (2011 annual CPPT Re-Certification Fee for Donna Steinebach)                 $   30.00

          FPPTA (Registration Fee for FPPTA Trustee School for Shirley Treon)                   $ 450.00


                     Warrant #56

                      Southeastern Advisory (Investment Consulting Services: INV #1104)     $ 4,500.00


VIII.     Distributions:

           Mandatory Plan

            For Approval:

a.  Charles Garay                                    Total Withdrawal                               $ 6,672.09                           


            Voluntary Plan

            For Approval:

a.      James Franklin                 Partial Withdrawal                            $10,000.00

b.       Daniel Keithan                       Total Withdrawal

c.     Mary Keys                          Total Withdrawal


                    For Ratification:

                        a.       Chris Strubell               Total Withdrawal                               $  5,154.33

                        b.       Christopher Green       Total Withdrawal                               $  2,936.18

                        c.                 Wilford Potts                  Total Withdrawal                               $ 21,573.49                                             


  VIII. Reports:

a.    Attorney

b.    Comments from Committee Members

      Board Recognition for Jan Parsons and Shirley Kelly

c.      Administrator

d.      Correspondence


IX.            Next Meeting Date:  


  X.      Adjournment:




Any person who desires to appeal any decision made by the General Employee Retirement Committee will need a record of the proceedings, and for such purpose he or she may need to ensure at his or her own expense for the taking and preparation of a verbatim record of all testimony and evidence of the proceedings upon which the appeal is based.


NOTE:  If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance.  Please contact the Deputy City Clerk for the City of Port Orange, 1000 City Center Circle, Port Orange, Florida 32129, Telephone Number (386) 506-5563, within (2) two working days of your receipt of this notice or (5) five days prior to the meeting date; If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771.