General Employee Retirement Committee Quarterly Meeting

City of Port Orange – City Hall

1000 City Center Circle, 2nd Floor – 2nd Floor Conference Room

 Monday, January 24, 2011 @ 10:00 a.m.


I.                  Call to Order:

Chairman John Shelley          Donna Steinebach               Ray Pinkley

Jan Parsons                               Robert Ford                          Julia Wiggins

Shirley Treon


                   OTHERS PRESENT:


II.               Approval of Minutes:

a.       November 15 – Regular Meeting


III.        Unfinished Business:

a.       IRS Tax Qualification for Port Orange GE Pension Fund

b.      Monthly Recurring Benefit Adjust for Lea Ann Hacker (Beneficiary of Deceased Member Nancy Vaillancourt) for Ratification

c.       Monthly Recurring Benefit Adjust for Lea Ann Hacker (Beneficiary of Deceased Member Nancy Vaillancourt) for Approval

d.      Monthly Recurring Benefit Payment for Anna Cady for Ratification

e.       Glenda Leftwich’s MPP Transfer for Ratification


IV.         Financials:

a.       December 2010 - Dave Leonard

b.      October 1, 2010 Valuation - Dave Leonard

c.       ICC Capital- Grant McMurray

d.      Southeastern Advisory – Jeff Swanson

e.       Salem Trust


V.             New Business:

a.       Knight’s December 2010 Commission Recapture Statement

b.      Monthly Recurring Benefit Payment for Roger May(Beneficiary of Deceased Member Randall May) for Approval

c.       Monthly Recurring Benefit Payment for Sandra Skeens(Beneficiary of Deceased Member Richard Skeens) for Ratification

d.      Pension Adjustment for MPP Retirees for 2011- John Thompson, Jimmy Termini & Thomas Walsh for Ratification

e.       Actuary Cost Proposal - Dave Leonard

f.       Annual Performance Report for City Council Meeting

g.      Monthly Recurring Benefit Payment for Janet Bowey for Approval










VI.         Consent Agenda

                     For Approval:

                     Warrant #37

                     David G. Leonard, ASA (Actuarial Services: INV #11-001)              $  1,725.00

                     Benefits USA, Inc. (Admin Fees 12/10-01/11; INV #POG027)                     $ 4,000.00


                    For Ratification: 

                   Warrant #35

                   FPPTA (Registration Fee for FPPTA Trustee School for Donna Steinebach)       $ 450.00

                      FPPTA (Registration Fee for FPPTA Trustee School for Shirley Treon)               $ 450.00


                    Warrant #36

                    James Loper (Legal Fees 8/25– 11/30/10; STMT #19)                      $  781.10


VII.      Distributions:

            Mandatory Plan

            For Approval:


            For Ratification:

              a.   Ronald Ferrer                     Total Withdrawal                               $  8,958.13


            Voluntary Plan

            For Approval:


                    For Ratification:  



  VIII. Reports:

a.    Attorney

b.    Comments from Committee Members

c.     Administrator

d.      Correspondence


IX.            Next Meeting Date:  


  X.      Adjournment:


Any person who desires to appeal any decision made by the General Employee Retirement Committee will need a record of the proceedings, and for such purpose he or she may need to ensure at his or her own expense for the taking and preparation of a verbatim record of all testimony and evidence of the proceedings upon which the appeal is based.


NOTE:  If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance.  Please contact the Deputy City Clerk for the City of Port Orange, 1000 City Center Circle, Port Orange, Florida 32129, Telephone Number (386) 506-5563, within (2) two working days of your receipt of this notice or (5) five days prior to the meeting date; If you are hearing or voice impaired, contact the relay operator at 1-800-955-8771.