CITY OF PORT ORANGE

FIRE AND RESCUE PENSION BOARD OF TRUSTEES QUARTERLY MEETING

PORT ORANGE CITY HALL

1000 City Center Circle, City Council Chamber

PORT ORANGE, FLORIDA  32129

AGENDA

Monday August 19, 2013, 6:00 P.M.

 

Any person who decides to appeal any decision of the Pension Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should call Board Secretary Gregg Bastian at the Fire Department Headquarters, 386-506-5900, at least 24 hours prior to the meeting.

 

I.                                       CALL TO ORDER/DETERMINATION OF A QUORUM

 

 II.                   APPROVAL OF MINUTES - Quarterly Meeting - May 20, 2013

 

 III.                   REPORTS (ATTORNEY/CONSULTANTS)

                        1.   Burgess Chambers, Performance Monitor                

                        2.   Scott Christiansen, Attorney

·         Approval of Summary Plan Description (SPD)

·         Legislative update

3.      Sheila Hutcheson, Plan Administrator

·         Retiree death audit by PNC (June, 2013) - no deaths

·         Annual Police/Fire Pension Trustees’ Conference - Oct. 22 - 24, 2013 at the Doubletree by Hilton Hotel at SeaWorld

·         Annual Report has been approved

 

 IV.                   NEW BUSINESS/OLD BUSINESS

 

  V.                   DISBURSEMENTS/RETURN OF CONTRIBUTIONS and DEPOSITS

·         DISBURSEMENTS

1.         Sheila Hutcheson, Professional Services - $4,500.00 (administration fees)

2.         Christiansen & Dehner, Professional Services - $1,201.05, $140.40

3.     PNC, quarterly fee for custody: FMI - $607.14; SSI -$248.50; MCV -

        $182.05

4.     PNC Asset Management, quarterly fee, 2nd quarter, 2013 - $12,230.07

5.     SSI, quarterly fees - $4,146.00

6.     Fiduciary Management Inc., quarterly fee, 2nd quarter, 2013 - $7,892.00

                          7.     Burgess Chambers, Performance Monitor - quarterly fees: $9,488.81

                        8.     Foster & Foster, actuarial services - $6,293.00

                          9.     Trustee Reardon, mileage reimbursement for C&D mini-conference (Ormond     

                                  Beach) on May 10, 2013 - $20.91

·         DEPOSITS – none

 

  VI.                  STAFF REPORTS, DISCUSSION, AND ACTION

 

VII.                  TRUSTEES’ REPORTS, DISCUSSION, AND ACTION

 

VIII.                  REQUESTS FROM THE PUBLIC/EMPLOYEES PRESENT

 

  IX.                  ADJOURNMENT