CITY OF PORT ORANGE

FIRE AND RESCUE PENSION BOARD OF TRUSTEES QUARTERLY MEETING

PORT ORANGE CITY HALL

1000 City Center Circle, City Council Chamber

PORT ORANGE, FLORIDA  32129

AGENDA

Monday, May 20, 2013, 6:00 P.M.

 

Any person who decides to appeal any decision of the Pension Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should call Board Secretary Gregg Bastian at the Fire Department Headquarters, 386-506-5900, at least 24 hours prior to the meeting.

 

I.                                       CALL TO ORDER/DETERMINATION OF A QUORUM - welcome new Trustee Bob Ford

 

 II.                   APPROVAL OF MINUTES - Quarterly Meeting - February 19, 2013

 

III.                   REPORTS (ATTORNEY/CONSULTANTS)

                        1.   Burgess Chambers, Performance Monitor                

                        2.   Scott Christiansen, Attorney

·         Approval of an amendment to Operating Rules Manual - per F.S., Section             

                                  119.071, date of birth of firefighters is now exempt from public records

·         Summary Plan Description (SPD)

·         Financial Disclosure Forms due by July 1, 2013

·         Legislative update

3.      Sheila Hutcheson, Plan Administrator

·         Retiree death audit by PNC (March, 2013) - no deaths

 

 IV.                   NEW BUSINESS/OLD BUSINESS

 

  V.                    DISBURSEMENTS/RETURN OF CONTRIBUTIONS and DEPOSITS

·         DISBURSEMENTS

1.         Sheila Hutcheson, Professional Services - $4,500.00 (administration fees)

2.         Christiansen & Dehner, Professional Services - $4,417.30, $1,265.80, $887.46, $105.30

                       3.     PNC Asset Management, quarterly fee, 1st quarter, 2013 - $12,570.89

4.     C.S. McKee, quarterly fees, $7,854.46

                          5.     Burgess Chambers, Performance Monitor - 1st quarter, 2013 - $9,517.18

6.     PNC, quarterly fee for custody: FMI - $59.45; SSI -$245.84; MCV -

        $180.52

                        7.     SSI, quarterly fees - $3,972.00

                          8.     Jim Hammons, March 1, 2013 - rollover of DROP account - $296,034.91

                          9.     Port Orange Fire Department - reimbursement of FedEx charges for Annual               

                                  Report - $5.34

·         DEPOSITS - none

 

  VI.                 STAFF REPORTS, DISCUSSION, AND ACTION

 

 VII.                TRUSTEES’ REPORTS, DISCUSSION, AND ACTION

 

VIII.                  REQUESTS FROM THE PUBLIC/EMPLOYEES PRESENT

 

   IX.                  ADJOURNMENT